School Administrator

Kisharon Noé School
School Administrator – Job Description and Person Specification

Responsible to:
Salary:
Hours/week:
Weeks/year:

Purpose of Role

Operations and People Manager
     Outer London (based on experience)
37.5
Full-time

The School Administrator is responsible for overseeing the daily administration of the school office.
They are responsible for all educational administration, together with administration of HR and
recruitment, school record-keeping, school admissions, and are the first line of communication with
parents/carers in this secondment position.

Safeguarding

The school is committed to safeguarding and promoting the welfare of children and young people
and expects all staff, volunteers and visitors to share this commitment. Safeguarding is everyone’s
responsibility, and all staff are expected to uphold the highest standards of safeguarding practice.

The successful applicant will be required to demonstrate an understanding of safeguarding issues
and a commitment to protecting the welfare of children and young people. They will be expected to
follow the school’s safeguarding policies and procedures at all times and to report any concerns
about a child’s welfare in accordance with these procedures.

This post is subject to safer recruitment processes, including an enhanced Disclosure and Barring
Service (DBS) check, satisfactory references, verification of identity and qualifications, and, where
applicable, prohibition checks in line with statutory guidance.

The school promotes a culture of vigilance and expects all staff to maintain professional boundaries
and act in the best interests of the children and young people in their care.

About Kisharon Noé School

Kisharon Noé School is a special free school with a Jewish ethos for students aged 4 – 19.

Our vision

Every child and young person with any learning disability reaches their full potential, maximises
their independence and leads a fulfilling life in the community that they want to.

Our mission

●  We foster a strong and inclusive Jewish ethos that guides teaching and learning throughout

the school, and welcomes students from all backgrounds

●  We provide a safe, supportive and stimulating learning environment
●  We nurture the innate gifts and talents – the “kisharon” – of each of our students
●  We create personalised and cross-curricular learning journeys for our students
●  We offer a range of therapies to enhance our students' learning
●  We teach skills to build our students' confidence, equip them for life beyond school, connect
them with high quality adult services, and prepare them for taking an active part in the
community

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Our school is based in Hendon on a brand new, state-of-the-art £13.5 million campus. The school
currently has 77 students.

The school caters for pupils with a wide range of educational needs, from moderate learning
difficulties and autistic spectrum disorders to more severe and profound learning difficulties, as well
as physical disabilities.

School Administrator – Role and Responsibilities

Key responsibilities include, but are not limited to, those set out in the following list.

System Management

● Ensure that effective and appropriate systems are developed, implemented, maintained

and monitored when supporting the schools’ practices and procedures

● Ensure the efficient management of the statutory obligations to those students who

have special educational needs

Educational administration

●  Collate  and  submit  information  required  by  the  Department  for  Education  and  local

authorities

●  Coordinate the annual review process for pupils including the following procedures:
➢  Manage arrangements and liaise with outside agencies and feeder or destination schools

on SEN matters such as student transfer, assessment and external support

➢  Ensure meetings and events are arranged and prepared for in a timely manner and are

serviced and recorded appropriately and accurately
➢  Distribute appropriate information prior to meetings
➢  Support communication with parents with regard to SEND annual reviews
➢  To ensure documents are produced and formatted to school standards and

within deadlines

●  Collate pupil assessment data
●  Collate relevant school data regarding staff and pupils attendance and incidents
●  Coordinate parents’ evenings and end of year reports
●  Coordinate the training schedule, training records and performance review process for school

staff

●  Provide administrative support to the Headteacher and Senior Leadership Team
●  Ensure school policies are managed and updated in accordance with the annual schedule
●  Ensure that the school’s website is kept up-to-date and compliant with statutory

requirements

●  Provide cover for the reception area as and when required
●  Word processing of letters, documents, purchase orders and reports as required
●  Develop and promote high standards throughout the school community
●  To provide assistance to other staff within the Admin Team/School

Administration of HR and recruitment

●  Maintain the school’s absence records for all staff, providing reports and coordinating cover

when required

●  Support the Headteacher and Director or Education with coordination of staff recruitment,

in liaison with Kisharon’s HR team

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●  Manage the new starter process in line with Safer Recruitment, and coordinate induction

training for all new staff

●  Manage the Single Central Record, ensuring that it is up-to-date and in line with

safeguarding requirements

●  Process Disclosure & Barring Service (DBS) checks and track DBS renewals
●  Liaise closely with Kisharon’s Senior HR Adviser as required

Record-keeping

●  Act as custodian of the school’s management information system for pupils and staff
●  Keep  all  records  in  accordance  with  the  school’s  record  retention  schedule  and  with  data

protection law

●  Keep  an  up-to-date  schedule  of  school  policies,  and  coordinate  their  timely  review  and

approval

Communication with parents/carers

In partnership with the Headteacher, send out regular updates to parents/carers

●
●  Ensure  that  parents/carers  receive  all  the  necessary  information  related  to  school  dates,

policies and their child’s education, and send back information requested of them

Admissions

●  Manage  the  pupil  recruitment  and  admissions  process,  including  open  days  and  individual
visits, and act as the first point of contact for prospective pupils and their parents/carers

●  Provide administrative support to appeal processes, where required
●  Request, collate and record information of pupils transferring from other schools
●  Administer applications for mid-year transfers into the school
●  Provide information requested about pupils transferring to other schools
●  Support Headteacher with the processing of referrals and consultation for special schools

panel

IT administration

●  Liaise with the school’s external IT support provider, ensuring day-to-day issues are addressed

and solved in a timely way

Management of school transport

●  Liaise with local authority school transport departments
●  Coordinate and submit the school’s annual travel plan

Data protection

●  Be aware of the school’s responsibilities under the Data Protection Act 2018 for the security,

accuracy and relevance of personal data held, and ensure that all administrative and
financial processes comply with these

●  Maintain data records and archive systems in accordance with school policy and statutory

requirements

●  Manage FOI requests

Safeguarding and child protection

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●  Be fully aware of and understand duties and responsibilities arising from the Children’sAct
2004 and Keeping Children Safe in Education 2020 in relation to child protection and
safeguarding children and young people, as this applies to the role within the school

●  Be fully aware of the principles of safeguarding as they apply to vulnerable adults in relation

to the role

●  Ensure that the Designated Safeguarding Lead is made aware and kept fully informed of any
concerns which the postholder may have in relation to safeguarding and/or child protection

Other

●  Provide cover for school support staff, when needed and where appropriate – e.g. lunch

duties

●  First aid duties
●  Cover for Reception during times of absence

Expectations of staff at Kisharon Noé School

●  Promote  an  environment  that  safeguards  and  protects  pupils  and  when  necessary  take

responsibility for ensuring the appropriate child protection procedures are followed

●  Report to members of the senior leadership team any concerns which arise through contact

with children in line with the school’s ‘anti bullying’ and ‘child protection’ policies.

●  Be familiar with and uphold safeguarding requirements and safer recruitment processes as

outlined in the document Keeping Children Safe in Education, and comply with its
requirements to safeguard and protect the welfare of children and young people

●  Support the vision, mission and ethos of the school
●  Maintain high professional standards of attendance, punctuality, appearance and conduct
●  Ensure positive courteous relations with pupils, parents and colleagues
●  Participate in the school’s performance management process
●  Attend whole school meetings, Inset days and staff development sessions as required.
●  Participate in professional development activities – both self-directed and as directed by the

Senior Leadership Team

●  Participate actively in a range of school activities
●  Have a good understanding of H&S regulations and take reasonable care for the health and
safety of themselves and of other persons who may be affected by their acts or omission
●  Demonstrate commitment to promoting the principles of equality, diversity and inclusion
●  Uphold their responsibilities in line with the General Data Protection Regulation and Data

Protection Act

●  Undertake any other reasonable duties as requested by the Headteacher

This Job Description is not necessarily a comprehensive definition of the post; duties may change to
meet the evolving needs of the school.  The description may be reviewed at intervals and be subject
to modification at any time after consultation with the post holder.

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School Administrator – Person Specification

Criteria

Essential

Desirable

●  Education to GCSE-level, including Maths and

●  Relevant professional

Qualifications
and training

English (or equivalent)

●  To be prepared to undertake a First Aid

Qualification if one is not held

qualification in
administration/business
management
●  First Aid Certificate
●  Using Scholar Pack
●  Leading and motivating

staff

Experience

●  Working in a school office environment
●  Developing and managing administrative systems,

Skills and
knowledge

Personal
qualities

including HR processes

●  Using school management information systems
●  Extensive knowledge of administrative processes

and procedures in schools

●  Awareness of the importance of confidentiality and

data protection

●  Ability to build effective working relationships with

a wide range of people

●  Highly effective communication and interpersonal

skills

●  Excellent literacy skills
●  Good numeracy skills
●  Ability to adapt writing style to different audiences
●  Excellent planning and organisation skills
●  Excellent attention to detail
●  Ability to work independently and as part of a

small office team

●  Competent use of IT packages, including Microsoft

Office and school management information
systems

●  Commitment to promoting the ethos and values of
the school and getting the best outcomes for all
pupils

●  Commitment to acting with integrity, honesty,
loyalty and fairness to safeguard the assets,
financial probity and reputation of the school

●  Ability to work flexibly under pressure and

prioritise effectively

●  Commitment to maintaining confidentiality
●  Commitment to safeguarding
●  Champions equality, diversity and inclusion
●  Embraces change

KISHARON ENTERPRISES AND KISHARON NOÉ SCHOOL ARE COMMITTED TO SAFEGUARDING THE
WELFARE OF CHILDREN AND VULNERABLE ADULTS AND EXPECTS ALL STAFF TO SHARE THIS
COMMITMENT.

This job description has been received and agreed by:

Name of postholder: _______________________ Signature: __________________ Date: _______

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