Sales Ledger Officer

Job Description

Job title:

Sales Ledger Officer

Job purpose:

1.  Sales Ledger management
2.  Housing Ledger management
3.  Cash posting and bank reconciliation
4.  HR administration and payroll support

Reporting to:

Finance Manager

Based:

Salary:

Hours:

The Vassall Centre

From £30,000 negotiable (according to skills and experience)

21 hours a week

Annual Leave:  29 days plus bank holidays pro rata

Activities

Description of activities and responsibilities

Sales Ledger
management

·  Create regular and ad-hoc sales invoices ensuring accuracy and timeliness.

·  Manage imported sales invoice data, including validation, error resolution, and

reconciliation.

·  Maintain customer accounts, ensuring correct allocation of payments,

adjustments, and credits.

·  Monitor debtor balances, issue reminders, and escalate overdue accounts

appropriately.

·  Resolve discrepancies with customers and internal teams to maintain clean, up

to date ledgers.

Housing Ledger
management

·  Apply weekly and ad-hoc charges to the housing ledger.

·

Import direct debit and housing benefit data including validation, error
resolution, and reconciliation.

·  Maintain customer accounts, ensuring correct posting of payments.

·  Monitor debtor balances and liaise with Housing Team as necessary to support

the setting up of repayment plans.

Cash posting and
bank reconciliation

·  Manage daily banking activities, including the banking and posting of physical

cash, bank receipts and card payments.

·  Reconcile bank transactions to the ledger, resolving discrepancies promptly.

·  Liaise with the Finance Manager regarding bank balance levels, particularly in

relation to requirements for payroll related transactions.

HR administration
and payroll
support

General duties,
Equality &
Diversity

·  Onboard new starters, creating user records and uploading documents as

required to the HR system, finance system and payroll system.

·  Assist as necessary the payroll process, ensuring that instructions are

submitted to the payroll bureau and schedules are prepared and signed off.

·  Provide cover for the functions of the Purchase Ledger Manager during staff

holiday or sickness.

·  Any other duties as requested by the Finance Manager or Finance Director

(Deputy CEO).

·  Assist the wider team to deliver Bristol Charities activities.

·  Abide by Bristol Charities policies, in particular with respect to Equality and

Diversity, Health and Safety, Data Protection and Safeguarding.

·  Represent Bristol Charities in a professional manner at all times and uphold

the Organisation’s Values, Aims and Objectives.

·  Attend any training and development events considered necessary, including

professional development.

Important note:
This information is provided to assist staff joining the organisation to have an understanding and
appreciation of the work content of their post and the role they will play. The list is not exhaustive and is
not a complete statement of all the duties and responsibilities of this post. The post holder may be
required to carry out any other duties at any time, as directed by their line manager or required by the
role.

Person Specification

Description

Knowledge and qualifications

Essential /
Desirable

How assessed

Ability to apply advanced bookkeeping skills

Essential

Interview

Finance qualification equivalent to AAT level 2

Desirable

Knowledge of the Charity SORP

Desirable

Knowledge of VAT including partial exemption

Desirable

Application and
certificates

Application and
interview

Application and
Interview

Essential

Essential

Essential

Essential

Essential

Essential

Desirable
Desirable
Desirable
Desirable
Desirable
Desirable

Skills and experience

Experience in reconciliation of subledger
accounts
Experience in credit control

Experience of creating and coding invoices
across multiple dimension or analysis types
Experience of bank reconciliations

Good skills in MS Excel

Proficient in the use of finance software for
sales ledger management
Experience of cash handling
Experience of payroll processing
Proficient in the use of HR software
Experience of Xledger
Experience of ActiveH
Experience of BreatheHR

Competencies and soft skills

Detail-oriented with a commitment to accuracy
and integrity
Able to prioritise workload flexibly to meet
deadlines
Flexible and reliable attitude with good team
working skills
Willingness to accept coaching, feedback, and
guidance
Committed to treating all people with respect
and without bias

Essential

Interview

Essential

Interview

Essential

Interview

Essential

Interview

Essential

Interview