Registrar & Head’s PA

The Granville is an IAPS  co-ed Pre-School for ages 3 - 4  and girls’ Prep School for ages 4 - 11Candidate InformationRegistrar & Head’s PA Required immediatelyExecutive SummaryThis is an excellent opportunity to join a collaborative and dynamic team at anexceptionally high-achieving, independent co-ed Pre-School for ages 3 - 4 and girls’ PrepSchool for ages 4 - 11 in the heart of Sevenoaks.The Granville combines future-ready, forward-looking educational excellence with affectionately held traditionsand a bespoke approach to both the academic and personal experiences of its pupils.  We are seeking an exceptional Registrar and Head’s Personal Assistant who will be responsible for managingadmissions, parent relations and offering administrative assistance to the Headmistress.   As the first point of contact for prospective families, the Registrar will guide parents through the full admissionsjourney with professionalism, warmth and clarity. The role involves managing enquiries, coordinating schoolvisits and taster days, maintaining accurate admissions data and representing the school with diplomacy,enthusiasm and a personal touch.Alongside this, the successful candidate will provide proactive, discreet and highly organised support to theHeadmistress. This includes managing the Head’s diary, correspondence and key school events, liaising withstaff and parents, and helping to ensure the smooth running of day‑to‑day school operations.This is a varied, fast‑paced and rewarding position suited to someone who is approachable, adaptable,impeccably organised and confident dealing with a wide range of people. Strong communication skills,discretion, a positive attitude and the ability to multitask under pressure are essential.Closing Dates: Interviews:Noon Wednesday 1 April 2026Week commencing 6 April 2026The Headmistress would be delighted to talk on the phone to any candidate who would like to know more about thepost. She can be contacted either at the School on 01732 453039 or by email throughbursarassistant@granvilleschool.org.The Granville is committed to safeguarding and promoting the welfare of children. Applicants must beprepared to undergo child protection screening.The SchoolFounded in 1945 by Ena Makin, The Granville School is a thriving, successful prep schoolwith an enviable reputation for excellence.The school is set in five acres of gardens and woodland and is centred  around a large, attractive Victorianhouse. Over the past years, several new specialist buildings have been added so that it is now an impressivecampus with exceptional, purpose-built facilities.The school benefits from being close to a mainline station (30 minutes from London) and the busy market townof Sevenoaks. The Granville School is a non-selective, day preparatory school for girls aged 3 to 11 and boysaged 3 and 4. It is an educational trust administered by an extremely supportive Board of Governors.Our VisionRealising the full potential of every child by developing knowledge, confidence and self-reliance within a supportive and successful school community.The Granville is an exceptional school which combines the very best of prep school tradition with a vibrant,forward-looking outlook where change is embraced and innovation celebrated. Pupils thrive on individualattention and achieve their best in a happy, secure and stimulating environment. Highly qualified, specialistteachers make learning exciting, develop enquiring minds and raise levels of expectation.Every year, pupils participate in traditional Granville celebrations. These all help to reinforce both a strongfamily community and a warm, friendly atmosphere, which are highly valued by pupils, parents and staff. Whilethe school is non-selective, it successfully nurtures the potential in every pupil and each year the girls achieveimpressive results academically as well as in sport, music, drama and art.Our record of leavers’ destinations is outstanding with girls gaining scholarships every year to a wide range of excellent senior schools, (including Caterham, Kent College, St Paul’s Girls School, Sevenoaks School,Walthamstow Hall, Woldingham and Wycombe Abbey) and places in the highly selective Kent grammarschools. The Head is a member of the Independent Association of Prep Schools (IAPS) and the school is inspected by ISI.The most recent ISI inspection took place in February 2025 and the school was proud to be judged to meet allof the regulatory compliance standards in every area . The report was overwhelmingly positive and can be readon the school’s website. Looking to the future, the school aims to continue on its journey of excellence, constantly improving thestandard of teaching and learning, helping pupils achieve their personal best and expanding our educationalprovision to ensure they are future-ready.TestimonialsI love the school as much now as I did 20 years ago when my eldest daughtercame here. They have such fond memories of being at The Granville.Mrs V Wyatt, Teaching Assistant""The teachers cheer you on, saying ‘You can do this!’ It always makes me feelbetter.Annabel, Year 3 Pupil""As a new member of the admin team, I have found the staff very warm andfriendly. Nothing is ever too much trouble and I feel I have adapted to schoollife very quickly due to this. Mrs K Smith, Bursar’s Assistant""I really enjoy being part of the Senior Leadership Team at The Granville. It isa supportive and creative group to be a part of. The girls we teach arecharming: polite and courteous as well as inquisitive and confident.Mrs V Duggan, Head of English""You should come to Granville because it’s the best place!Cara, Year 3 Pupil""Job Description: Head’s PAMain duties and responsibilitiesTo provide personal assistance support to the Headmistress and other staff that is professional, diplomaticand pro-active whilst always being aware of the need for confidentiality and discretionTo manage the Headmistress’s diary appointments, meetings and school visits and ensure thatdocumentation/relevant information is available in a timely fashionTo deal with staff, student and parental enquiries in a professional manner at all times and shareinformation with the Headmistress or other relevant member of staff as requiredTo liaise with professional bodies, outside agencies, other schools and organisations and attend to queries asrequired by the headteacherTo welcome parents/heads/visitors to the schoolTo attend and take minutes at meetings as required including Governors’ meetings and circulating minutesto other members or staff as appropriateTo process concerns and complaints raised by parents as per our complaints policy and liaise withstaff/governors as requiredTo assist in the collation and preparation of statistics, management information and reports as required bythe headteacher, the governors, auditors, the local authority (LA), and the DfETo organise and host events, send out invitations and provide hospitality/arrange lunches/entertaining asand when appropriateTo filter all of the Headmistress’s telephone calls, deal with messages or pass on as appropriate (usually viaemail)To support the Headmistress in the preparation of school functions/events and staff meetingsTo implement and maintain administrative procedures e.g. hard and soft filing systemsTo work as a team with the other administrative staff to complete and deliver projects and events andsupport other school activitiesJob Description: RegistrarMain duties and responsibilitiesNote: This job description is not exhaustive and will be subject to periodic review. It may beamended to meet the changing needs of the school. The post-holder will be expected toparticipate in this process, and we would aim to reach agreement on any changes To deal with all initial requests and queries about the schoolTo send out information about the school to all enquirersTo acknowledge registrationsTo organise tours of the school for prospective parents To organise Fledgling visits to our Stay and Play provision each weekTo keep in contact with prospective families with follow up from each visit and invitations to future events asappropriate To work closely with the Bursar regarding registration fees and deposit paymentsTo organise taster days for prospective pupils including communicating with teaching staff and gather theirfeedbackTo manage waiting lists as necessaryTo input all registrations on the school database (currently SchoolBase) and maintain the admissions registerTo deal with any changes of contact details and update details on SchoolBase as appropriateTo work closely with the Marketing team to send out invitations to events, open mornings, regular mail shotsetc. to the data base of prospective familiesTo produce regular admissions reports for the Board of Governors, as well as required returns.To manage sharing of information with other schools, Local Authority etc. as requiredTo manage the administration of Free Childcare for Working Parents schemeTo ensure that all communications reflect the ethos of the school: courteous, personalised, professional andpositiveTo assist with the arrangements for and attend Open Events (some on Saturdays) EssentialDesirableQualificationsand Training Outstanding communication skills bothwritten and spokenExcellent IT skillsA levels Educated to degreelevelExperience Administrative experienceOffice work using Word, Excel, Outlook anddatabase operationsSenior customer facing roleTaking minutesRegistrar and PAexperienceExperience of work ina schoolExperience ofworking with SchoolMIS systemsExperience of beingPA to more than onepersonKnowledgeand Skills High levels of administrative efficiencyFully understanding of confidentiality anddata protection with the appropriate handlingof sensitive informationKeen eye for detail as well as the ability to seethe bigger pictureExperience of schoolcomplaints policy andsafeguardingprocesses withrespect to admissionsprocessesJob Description: Registrar & Head’s PA Person Specification Essential PersonalQualities The person employed as Registrar & Head’s PA needs to:Possess excellent verbal and written skills.Have strong interpersonal skills when dealing with parents, staff, governorsand prospective families and be able to develop positive workingrelationships with them allBe personable, patient and approachable as the role involves being the faceof the school to visitors and current stakeholdersHave tact, sensitivity, good judgement and diplomacy with a good sense ofhumourBe able to recognise and and foster teamwork among others recognisingtheir strengthsHave an ability to handle and interpret data, including excel spreadsheetsand school MIS systemsWork independently and as part of a team, as well as liaising closely with theSenior Leadership TeamBe proactive in their role, have excellent organisational and time keepingskills Be able to prioritise and work to deadlines and have the ability to see thingsthrough to completionBe committed to excellenceHave emotional resilienceBe highly motivated, with enthusiasm, drive and energyHave integrity and loyalty, maintaining confidentiality at all timesBe a solution finderHave proven ability to work flexibly and react to changesPerson Specification (cont.)Additional InformationRegistrar & Head’s PA Full time42.5 hrs per week - 8:00am - 5:00pm Monday - Friday Salary: Commensurate with experienceThe successful appointee will also be entitled to the following; Free school meals Membership of Healthcare Scheme Pension Scheme School Fees Staff Discount Free parking on siteThis post offers a rare and exciting opportunity to join a school who are leaders in providing an independentpre-school education for girls and boys aged 3-4 and a prep education for girls aged 4-11 that is aspirational,future-facing, relevant and engenders success in all aspects of school life, while still upholding the best of prepschool tradition. The successful candidate will join a supportive and collaborative team. They will be dedicated to providing anexcellent education for the pupils in our school. SalaryAdditional InformationThe successful candidate will be expected to commit to the following:To promote and safeguard the welfare of children and young persons for whom she/he is responsible, or withwhom she/he comes into contact. They will adhere to and ensure compliance with the school’s SafeguardingPolicy and Child Protection Statement at all times. If in the course of carrying out the duties of the post, thepost-holder becomes aware of any actual or potential risks to the safety of welfare of children in the schoolshe/he must report any concerns to the schools’ Designated Safeguarding Lead.The successful candidate will be required to provide an enhanced DBS Disclosure.  In seeking references on short-listed candidates the school may approach previous employers for informationto verify particular experience or qualifications before interview. Any relevant issues arising from references willbe taken up at interview.Safeguarding and Child ProtectionThe Granville School2 Bradbourne Park Road SevenoaksTN13 3LJ www.granvilleschool.org 01732 453039