Recruitment Coordinator

Posting Details

Job Details

Description

Department:              Human Resources

SUMMARY

The Recruitment Coordinator works as a collaborative member of the Human Resources (HR) team to provide high-quality recruitment coordination and recruitment operations support to The Mother Church and The Christian Science Publishing Society (CSPS). Reporting to the Senior Recruiter, this position supports the full-cycle recruitment process by coordinating candidate experience, interview scheduling, travel and relocation logistics, with a strong sense of care, responsiveness, compliance, and professionalism. The Recruitment Coordinator serves as a trusted support partner to candidates, hiring managers, and the HR team by promoting clear communication, operational excellence, and a harmonious recruitment experience that supports the organization’s mission, culture, and goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Recruitment Coordination & Candidate Experience

• Coordinate recruitment kickoff meetings and support hiring managers throughout the search process.
• Promote a caring, responsive, and positive candidate experience through proactive communication and clear next steps.
• Serve as a primary point of contact for candidate communications, interview logistics, and recruitment scheduling in partnership with the Senior Recruiter.
  • Conduct initial application reviews and screening interviews using established criteria, and share relevant observations with the Senior Recruiter and hiring managers.
  • Schedule and coordinate Zoom, onsite, hiring manager, and team interviews while partnering closely with departments and executive assistants across the organization to ensure a smooth and well-organized interview process.
  • Coordinate candidate travel, itineraries, reimbursements, and related logistics in a harmonious and cost-effective manner.
  • Prepare interview materials, scorecards, itineraries, and debrief documentation for hiring teams.
• Coordinate with staffing firms and external recruiting partners as needed.
• Conduct reference checks, background checks, TMC membership verification, and other pre-employment activities as needed.
• Provide backup support for employment offer preparation.

Relocation Coordination

• Serve as primary contact for the administration of the Church’s relocation policy and benefits by delivering high-touch support to new and current employees.
• Coordinate relocation expenses, reimbursements, allowances, and related documentation in an accurate and timely manner.
• Act as a liaison between employees, relocation vendors, and internal departments to coordinate support, resolve issues, and ensure a smooth relocation experience.
• Identify and recommend ongoing improvements to relocation policies, benefits, and processes that support the Church’s ability to attract and retain employees.

Recruitment Operations & ATS Administration

• Create and publish job postings and maintain recruitment workflows within the Applicant Tracking System (ATS).
• Maintain accurate candidate records, recruitment documentation, and shared recruitment files and candidate folders.
• Monitor the recruiting inbox and respond to inquiries directly or route requests to the appropriate team member.
• Prepare weekly recruitment updates, staffing reports, pipeline summaries, and recruiting metrics for managers and senior leadership.
• Maintain recruitment records and candidate documentation in accordance with organizational practices and confidentiality expectations.

Process Improvement & Recruitment Administration

• Identify bottlenecks and opportunities to improve recruitment coordination, communication, and operational efficiency.
• Build and maintain recruiting templates, workflows, reports, and standardized processes.
• Partner with HR team members and client departments to improve recruitment systems, processes, and candidate experience.

STAFF MANAGEMENT AND JOB CONTACTS

Reporting Relationships

Supervisor: Senior Recruiter

Supervises: None

Regular Contacts

This position has regular contact with HR staff, department managers, internal employees and external applicants.

JOB REQUIREMENTS

Education/Experience

• Bachelor’s degree preferred, or equivalent combination of education and experience.
• Minimum of 2-4 years of experience in recruitment coordination, Human Resources, administrative support, or related fields.
• Experience or a deep understanding of the nonprofit sector or mission-driven organizations.
• Experience coordinating and scheduling complex, multi-stage interviewing processes which includes travel and accommodations logistics.

Knowledge/Skills

• Demonstrates prayerful alertness, sound judgment, discretion, and a commitment to treating candidates, employees, and hiring managers in a manner consistent with the Golden Rule and Christian Science practice.
• Strong time management, organizational, verbal and written communication, and follow-through skills with the ability to manage multiple priorities and maintain confidentiality.
• Exceptional calendar and scheduling skills to support complex, multi-stage interview processes.
• Listen actively to discern unstated needs from hiring managers and identify the true motivations of candidates.
• Communicate warmly and effectively to develop trusting relationships with candidates, employees, hiring managers, and external vendors.
• Exhibit professionalism, discretion, confidentiality, attention to detail, and commitment to compliance with organizational policies and employment practices.
• Team-oriented, flexible, collaborative, and committed to supporting a harmonious and caring candidate experience that reflects the values of The Mother Church.

Technology Skills

Experience using Applicant Tracking Systems (UKG preferred), LinkedIn, Google Workspace, and Microsoft Office is required. Experience with collaboration and communication tools such as Slack, Zoom, Trello, Jira, and related recruiting or workflow management systems is preferred.

Work Environment

This position regularly works a hybrid work schedule in the Boston headquarters.

Engagement with Christian Science

Membership in The Mother Church required. Primary Class instruction preferred.

Pay range: $44.83 - $52.68 hourly  

The pay ranges disclosed in our job postings are the compensation ranges the Church reasonably and in good faith expects to pay for a given position at the time of posting.

The offered salary will be determined by factors such as the applicant’s relevant education, experience, knowledge, skills, abilities; and benchmarking, work location, and internal equity.

PLEASE NOTE:

This position is required to complete a background check to be hired and annual background checks thereafter.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Qualifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.