Quality and Learner Data Administrator

Quality and Learner Data Administrator

Reports to:	Quality and Learner Data Lead
Hours:	37.5 hours per week, 52 weeks per year
Type:	Secondment/Permanent
Salary:	£26,000 to £28,000 per annum (DoE)

The College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

Landmarks is an independent specialist day college for young people with learning disabilities and difficulties. The college offers a wide range of programmes that are tailored to each individual’s needs.

Landmarks operates from several sites across; Nottinghamshire, Derbyshire and South Yorkshire, with our main site located in Eckington, S21 4EF.

Landmarks has several satellite provisions in Rotherham, Nottingham city Centre and a “reallife” hospitality and catering facilitate in Rainworth, Mansfield. These environments enable us to provide a range of personal and vocational training opportunities including:

• Art

Animal Care and Horticulture

• Cookery

Digital Media

• Duke of Edinburgh

Employability skills

Functional Skills

Game Based Studies

• Hospitality and Catering

Life in Modern Britain

Music

• Performing Arts

• Personal and Social Development

Sports

Our staff are required to work on a range of different sites, including; college campuses, employer’s premises or communities local to your learners home - therefore willingness to travel is essential. There may be a requirement to transport learners in your own car,

insurance implications are reimbursed. Mileage and expenses are provided for travel during the working day.

Job purpose

To provide accurate administrative and data support for quality assurance, learner records, qualification administration, performance reporting and evidence management. The post holder will maintain systems, trackers and records so that quality and learner data information is accurate, accessible and available within agreed deadlines.

Key accountabilities

• Maintain accurate learner data, trackers, reports and quality records.

Support the administration of the quality cycle, including learning walks, lesson visits, learner voice and quality reviews.

Support qualification registrations, exam bookings, claims, certification and EQA evidence collation.

Run and collate routine reports on attendance, engagement, progress and achievement.

• Maintain organised evidence folders, meeting records and action trackers.

• Provide accurate administrative support to the Quality and Learner Data Lead and Lead IQA.

Main responsibilities

Data and reporting support

• Maintain learner data on Databridge and other relevant college systems.

Run and collate routine attendance, engagement, progress, retention and achievement reports.

Complete agreed data checks and follow up missing or inconsistent information with tutors, curriculum managers and campus teams.

• Maintain Functional Skills and qualification trackers.

Support the Quality and Learner Data Lead with the preparation of routine reports, dashboards and management information.

• Ensure source data is stored and labelled clearly so that figures in reports can be checked.

Quality assurance administration

• Support the administration of learning walks, lesson visits, learner voice activity, quality reviews and moderation activity.

• Maintain quality assurance trackers, action logs, evidence folders and completion records.

• Collate papers for quality meetings, departmental meetings, SLT reporting and committee packs.

LANDMARKS

• Minute meetings and maintain action trackers where required.

• Support the organisation of quality calendar activity by sending reminders, collating returns and filing evidence.

Accredited learning and IQA support

Support qualification registrations, exam bookings, claims and certification processes under the direction of the Quality and Learner Data Lead and Lead IQA.

• Maintain EQA folders, IQA records, standardisation records and awarding body evidence folders.

Ensure qualification documents, trackers and assessment records are stored consistently.

• Liaise with tutors, assessors and managers to follow up missing assessment or qualification information.

• Support preparation for EQA visits, remote sampling and awarding body activity.

Administration, communication and systems

• Maintain organised SharePoint folders for quality, learner data and accredited learning evidence.

• Provide professional communication with internal colleagues and external contacts.

• Support continuous improvement of administrative routines, templates and filing systems.

Provide reception or general administrative cover by agreement where this does not compromise core quality and learner data duties.

Ensure all information is handled in line with confidentiality, safeguarding and data protection requirements.

Expected outcomes in the role

• Learner data, trackers and reports are accurate and produced within agreed deadlines.

• Quality assurance evidence is organised, complete and easy to locate.

Qualification administration is timely and well recorded.

• Managers receive reliable source information for reports and improvement work.

• The team is less reliant on informal knowledge or single person workarounds.

This list of duties should not be regarded as exclusive or exhaustive as the post holder may be required to undertake other reasonably determined duties and responsibilities.

Person Specification

The selection process will involve assessments being made on the extent to which applicants meet the criteria listed in the table below:

Criteria	Essential	Desirable
Qualifications	Good standard of generaleducation, includingEnglish and mathematicsat Level 2 or equivalent.	Level 2 or Level 3Business Administration,data, examinations orrelevant qualification.
Experience	Successful experience inan administrativeenvironment with accuraterecord keeping and avaried workload.	Experience in education,further education, SEND,examinations, qualificationadministration or qualityassurance support.
Skills	Excellent ICT skills. Strongorganisation, attention todetail, communication andability to managecompeting deadlines.Able to produce accuratework under pressure.	Experience of Databridge,awarding body platforms,SharePoint, MicrosoftForms, Power Bl sourcedata or similar systems.
Knowledge	Understanding ofconfidentiality,safeguarding, accuratedata handling and theneed for clear records.	Understanding ofqualificationadministration, FunctionalSkills, EQA records, IQArecords or learnerprogress tracking.
Personal Attributes	Punctual, organised,resourceful, discreet,approachable, professionaland able to work withminimal supervision.	Able to supportcolleagues to improve thequality and timeliness ofinformation submitted.

Common requirements for all posts

Promote and safeguard the welfare of learners and act in line with college safeguarding, Prevent, health and safety, equality, data protection and confidentiality procedures.

Work across college campuses and learning locations as required, including Littlemoor House, Mapperley Park House, Enterprise House, The Archer and other vocational or community based settings.

• Maintain accurate records and use college systems in line with agreed standards and deadlines.

• Participate in appraisal, supervision, mandatory training, team meetings and quality improvement activity.

• Contribute to a positive, professional and learner centred culture across the college.

LANDMARKS

• Undertake any other reasonable duties, commensurate with the role, as directed by the line manager.

When completing the application form, please demonstrate with clear, concise examples how you meet the requirements of the post. You will be assessed in relation to the criteria. If there are large numbers of applicants for the post, then all the criteria will be used for shortlisting. Under the Disability Discrimination Act (DDA), we recognise and welcome our responsibility to remove any barriers in our recruitment and selection process.

In return we will offer:

24/7 Employee Assistance Programme (Westfield Health):Confidential emotional, financial and practical support whenever you need it.

▪ Education Support Helpline:Free, specialist wellbeing support for all teaching and education staff.

Access to Trained Mental Health First Aiders: On-site support from staff trained to listen, signpost and offer immediate reassurance.

▪ Comprehensive Westfield Health Package (level 2): Includes a health cash plan, virtual GP appointments, counselling options, discounted shopping and services, and a wide range of wellbeing resources.

▪ Annual Flu Vaccination Voucher: Supporting your health and reducing winter illness.

▪ Access to Additional Discount Schemes: Including the Blue Light Card and other optional staff savings programmes.

▪ Health & Wellbeing Services: Occupational Health support where necessary.

▪ Generous Annual Leave Entitlement: Up to 35 days, dependant on length of service.

▪ Long Service Recognition: Celebrating and rewarding your commitment to the organisation.

▪ Enhanced Family-Friendly Policies: Increased occupational maternity and paternity pay (subject to eligibility).

▪ Occupational Sick Pay: Enhanced sick pay that increases with length of service.

▪ Professional Development & Career Progression: A wide range of CPD, training courses and structured development pathways (role-dependent).

▪ Life Cover: Financial protection providing peace of mind for you and your loved ones.

▪ Standard Life Pension Scheme: Supporting your long-term financial wellbeing.

▪ Free On-Site Parking.

Landmarks is committed to safeguarding and promoting the welfare of our learners and to ensure our learners are protected from abuse. Landmarks is therefore exempt from the Rehabilitation of Offenders Act 1974.

All offers of employment will be subject to enhanced DBS checks, which it deems satisfactory (you will be viable for the cost of a DBS if you leave within your probationary period).

Where a post is eligible, a check against the barred lists will be undertaken. There are different types of regulated activities that employees will need to undertake as part of their role to qualify to be checked on the adult and child barred list.

It is an offence to apply for a role that involves regulated activity to children, if the applicant is barred from engaging in regulated activity relevant to children.

To find out what makes Landmarks a remarkable place to work, visit our website www.landmarks.ac.uk, and follow Landmarks Specialist College on Facebook for more information.

If you have any further queries or would like to arrange a discussion regarding the terms and conditions of employment at Landmarks please contact a member of HR – 01246 433788 or HR@landmarks.ac.uk.