Associate, Accounting and Finance

• locations
• Cambodia - Battambang

• time type
• Full time

• posted on
• Posted Today

• job requisition id
• R-03218

World Change Starts with Educated Children® 

World Change Starts with Educated Children®

IMPORTANT: All applicants must be legally eligible to work in the country where the position is located. Room to Read is not able to provide sponsorship.

Position Overview

The Provincial Office Associate (POA) provides comprehensive operational support to the Field Office across Finance, Administration, Procurement, Logistics, and People Operations. This role ensures strong compliance with organizational policies, efficient financial processing, effective procurement practices, smooth office administration, and timely logistical support to program implementation.

The POA plays a critical role in maintaining accurate documentation, strengthening internal controls, and supporting program teams to deliver high-quality education interventions.

Key Responsibilities

1. Finance and Accounting

• Prepare and review vouchers for staff cash advances, reimbursements, and direct payments.

• Record financial transactions in the accounting system (e.g., intacct) and review bookings from other Field Offices when required.

• Maintain accurate filing of financial support documents.

• Handle petty cash and prepare monthly bank reconciliation.

• Coordinate with banks for transfers, cash withdrawals, check deposits, and bank statements.

• Process internet banking (IB) for transfer, and deposit

• Support documentation related to construction payments and monitoring visits.

• Send and receive finance documents securely between offices.

• Participate in Finance meetings (online or in-person) and prepare/review meeting minutes.

• Assist in providing short orientations to staff on updated financial policies and guidelines.

• Coordinated with Field Manger to filling the supporting documents of Girls Education Technical Facilitator pay monthly fee of District Resource Person, Master Mentor, School Based Management such as monthly plan & school record.

• Coordinate with program to manage monthly cash flow, monthly cash forecast and Budget Variant Analyst (BVA) explanation.

• Monthly reconcile the digitize document in SharePoint.

2. Administration and Office Management

• Manage Field Office hospitality services for visitors, partners, and staff (including hotel arrangements).

• Prepare and process payments related to office operations and utilities.

• Maintain official filing systems (Admin, Finance, HR, Programs) including stamping and recording incoming/outgoing letters.

• Maintain and update inventory and fixed asset registers (bi-annual physical count).

• Monitor and control office equipment, stationery, materials, and supplies.

• Manage motorbike check-in/check-out logbooks, fuel consumption tracking, and maintenance records.

• Maintain logbooks for repaired assets and borrowed materials (e.g., books, learning materials).

• Administer small office library and donation book inventory.

• Resolve office maintenance issues (restroom, water, electricity, repairs, etc.).

• Prepare monthly administration forecast and reports.

• Participate in Admin Team meetings and Field Office staff meetings.

• Maintain updated vendor lists and conduct regular market price surveys.

• Check and respond to official emails as required.

3. Procurement and Compliance

• Obtain at least three quotations for goods and services in compliance with procurement policy.

• Prepare quotation comparison summaries and purchase orders.

• Process contracts and agreements with suppliers (including fuel stations and service providers).

• Verify goods and services received against specifications and approved quantities.

• Support procurement processes for:

  • Program materials (Literacy Portfolio and Gender Equality Portfolio)

  • Furniture and office equipment

  • Training materials and printing services

  • Transportation, accommodation, meals, and venue booking

• Ensure procurement documentation is complete and properly filed.

• Provide staff orientation on updated procurement guidelines when necessary.

4. Logistics for Program and People Operations Support

• Coordinate logistics for program training, workshops, meetings, and campaigns.

• Arrange venues, transportation, refreshments, accommodation, and material supplies.

• Support program teams during events to ensure smooth implementation.

• Conduct market surveys to update supplier database.

• Support preparation and distribution of educational materials.

• Assist in donor/guest visit preparation and hosting arrangements.

• Join selected program activities (e.g., workshops, award ceremonies, book leveling workshops) to support logistics and payments.

• Support job announcement posting at Field Office level.

• Support staff medical claim processes (inpatient and outpatient).

• Assist with staff orientation sessions on updated policies.

• Maintain HR documentation and filing system at Field Office.

5. Other Miscellaneous tasks

• Attend staff forums, Annual Plan and Budgeting workshops, and annual staff meetings.

• Participate in 1:1 with supervisor, annual goal setting and mid-year/year-end performance reviews.

• Provide peer and supervisor feedback as required.

• Read and review meeting minutes, policies, guidelines, and program reports to stay informed.

• Performance other task assignment by supervisor

Qualifications:

Required:

• Bachelor’s Degree in Accounting or Finance or equivalent

• Computer skills – MS Word, MS Excel or any accounting Software

• At least two years of relevant employment experience with NGOs or the private sector

• Detail oriented and extremely organized

• High level of financial and numerical skills

• Work experience in a fast-paced, growth-oriented environment

• Experience in dealing with and performing customers satisfaction work

• Experience in working with the poor in any kind of work is an advantage

• To be positive about change and be interested in the development of accounting systems

Preferred:

• Flexibility and ability to multi-task

• An ability and aptitude to learn quickly

• High level of reliability and honesty.

Compensation:

The salary range for this position will be determined based upon the experience of the candidate hired. Benefits including 13th month salary, performance bonus, provident funds, health and accidental insurances, leaves and staff professional development are also provided. Additional benefits include a unique opportunity to be part of an innovative, meaningful, and rapidly growing organization that is changing the world through the lifelong gift of education.

Child Protection Principles

• Room to Read is committed to the education and welfare of children and protecting them from abuse and exploitation

• Room to Read has zero tolerance for child abuse and exploitation.

• All children have the right to be free from abuse and exploitation, including neglect, maltreatment, and physical, mental or sexual violence, injury or abuse.

• All children should be treated with respect and dignity.

• The well-being of the child is Room to Read’s first priority when dealing with all identified or suspected cases of child abuse.

• Room to Read shall integrate child protection into all its organizational strategies, structures and work practices.

Protection from Sexual Exploitation and Abuse (PSEA) Principles

• Room to Read Representatives must create and maintain an environment that prevents sexual exploitation and sexual abuse.

• Room to Read has zero tolerance for adult sexual exploitation and abuse.

• Sexual exploitation and abuse are serious violations of fundamental human rights and will not be accepted or tolerated.

• All adults should be treated with respect and dignity.

• Room to Read implements a survivor-centered approach, putting the survivor’s rights and dignity at the forefront.

• Survivors referred to available professional assistance (e.g. mental health counselling), upon consent.

Room to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.

Read is a child-safe organization; all personnel must adhere to Room to Read’s Child Protection Policy, Child Protection Code of Conduct and Prevention of Sexual Exploitation and Abuse (PSEA) Policy.

About Room to Read:   

Founded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read envisions a world free from illiteracy and gender inequality, where all children have room to read, learn and grow – creating lasting change. Through our Literacy Portfolio, we train and coach teachers of the early grades in literacy instruction; create and publish quality books and curricular materials in local languages; and establish children’s libraries filled with diverse children’s books that can be enjoyed at school and home. Our Gender Equality Portfolio supports adolescents, particularly girls, in developing life skills that promote gender equality, helping them to pursue lifelong learning and make informed decisions.

We support young people of all genders to overcome gender biases and build the knowledge and skills to create a gender-equal world. Room to Read collaborates with local communities, partner organizations, publishers, and governments to test and implement innovative models that can be integrated into the education system to deliver positive outcomes for children at scale. To date, Room to Read has benefited more than 50 million children in 28 countries.

Learn more at www.roomtoread.org.