Project Coordinator

Facts. Analysis. Influence.

The International Institute for Strategic Studies (IISS) is a defence and security think tank that has a deep understanding of regional geopolitics and geo-economics in a global context. Its international researchers provide best-in-class independent and impartial analysis and provide insights on strategic challenges and priorities to governments and the private sector. It is expert at bringing together national leaders and senior policymakers in foreign policy, defence and security; promoting dialogue; and facilitating effective and influential bilateral and multilateral consultations.

Our Technology Department enables the Institute’s research, publications and convening power through secure, reliable digital services and the delivery of new digital products—including emerging capabilities in data, analytics and AI.

We are seeking a Project Coordinator to provide high-quality project administration and delivery support across a portfolio of new digital initiatives, including AI-enabled tools, data-driven platforms and strategic internal working groups. This is a hands-on role suited to someone who is highly organised, confident in stakeholder engagement, and comfortable working across multiple workstreams at pace. You will work closely with project managers and senior colleagues in Technology and partner departments, ensuring that project governance is well-run, documentation is current, and working groups operate smoothly.

• Project administration - Assist the project manager and senior staff with administration such as room bookings, maintaining meeting agendas and minutes. Coordinate logistics for in-person and virtual meetings, manage attendee lists, circulate materials, capture actions and follow-ups, and maintain document control.
• Project management support - Assist the project manager by contributing to and maintaining project plans, RAID logs and other project documents. Support preparation for governance meetings, maintain delivery trackers and status updates, and track decisions, actions and changes.
• Business analysis support - Assist the project manager by contributing to the creation and maintenance of requirements documents. Contribute to and assist with the running of requirements workshops or similar meetings, including organising sessions, capturing outputs, and maintaining traceability between requirements and delivery.
• Working group support - Provide administrative support to IISS working groups around projects and strategic initiatives that operate regular meetings, monthly newsletters and RAID logs. Coordinate meeting cadence, agendas and minutes; maintain action and RAID logs; collate inputs for monthly updates; and ensure consistent communications and record-keeping.

• Proven experience in a project support, project coordination, PMO, operations or similar role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written communication, including minute-taking and producing clear action summaries.
• Confidence working with senior stakeholders and cross-functional teams.
• Strong working knowledge of Microsoft 365 (Teams, Outlook, SharePoint, Word, Excel, PowerPoint).

• Exposure to digital projects (web platforms, data projects, AI tools, software delivery).
• Familiarity with common project artefacts and delivery methods (RAID, plans, Agile/Waterfall basics).
• Experience supporting workshops (requirements, discovery, stakeholder sessions).
• Interest in technology, AI, or digital transformation within research and publishing environments.

The IISS provides a full employment package. More information about the IISS can be found at https://www.iiss.org/careers.

Candidates should submit their applications by clicking the ‘Apply Now’ blue button above and follow the instructions to submit two documents:

• A cover letter outlining what skills and experience they can bring to the role, as well as salary expectations.
• A full Curriculum Vitae (resume), including details of two referees.

Candidates must be eligible to work in the UK. Unfortunately, we will be unable to provide visa sponsorship for this position. Due to the volume of expected applications, only those selected for interview will be contacted.

The deadline for receipt of applications is