Project Coordinator

Contract: Fixed Term (6 months), Part time (0.8 FTE) or Full-time (35 hours per week)

Salary: FTE £30,000 - £35,000 per annum (depending on experience).

Location: ScreenSkills London, Hybrid

The Project Coordinator provides administrative and coordination support to the Interim Chief Operating Officer (COO), helping to ensure the COO's portfolio of strategic and operational projects is accurately captured, well organised and progressing as planned.

The role focuses on building and maintaining clear project timelines, tracking actions and dependencies, following up with internal and external stakeholders, and escalating risks or issues early. By bringing structure, clarity and reliable follow-through, the Project Coordinator enables the COO to stay well informed, focused on priorities, and confident that agreed actions are being delivered.

Job responsibilities:

Project coordination & tracking:

• Support the COO in coordinating a portfolio of strategic and operational projects across the organisation
• Build and maintain clear project timelines, action logs, and trackers using Microsoft tools
• Track actions, deadlines and dependencies, ensuring progress is visible and up to date
• Proactively chase actions with internal and external stakeholders and follow up on outstanding items
• Escalate risks, delays or issues early, with clarity and good judgement

Communication & reporting:

• Prepare clear written updates, summaries and briefing notes for the COO
• Support the preparation of materials for meetings, Board meeting, steering groups or senior discussions
• Act as a point of coordination between the COO and cross-functional teams
• Ensure the COO is consistently well informed on:

• What’s been done
• What’s coming next
• Where things are at risk or blocked

Stakeholder coordination:

• Work confidently with senior internal stakeholders across multiple functions
• Coordinate with external partners or stakeholders as required
• Build strong working relationships based on clarity, reliability and follow-through

Ways of working:

• Maintain accurate records, documentation and project artefacts
• Help improve consistency and structure in how projects are tracked and reported
• Support the COO with ad-hoc administrative or coordination tasks linked to project delivery

Job requirements:

• Strong organisational and coordination skills with excellent attention to detail
• Some experience in an administrative, project coordination or operations support role
• Clear, confident written communication
• Ability to track multiple activities and priorities at once
• Confidence chasing actions and deadlines, working sensitively with senior stakeholders
• Demonstrate confidence in managing sensitive and sometimes confidential planning data and communications
• Good judgement in spotting risks or gaps and escalating appropriately
• Comfortable using Microsoft tools (e.g. Outlook, Word, Excel, PowerPoint, Teams)
• Exposure to cross-functional working in a complex organisation
• Interest in operations, project delivery or organisational effectiveness

Full Job Description: https://www.screenskills.com/media/dhqpx1ya/project-coordinator-job-description-january-2026-ext.pdf

To apply: Please submit a CV and cover letter, or ScreenSkills job application form and CV to jobs@screenskills.com. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

ScreenSkills Job application form:  https://eu1.documents.adobe.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhCv5S8qGpz_NKB5_ClkrmXVAETVCvVRcTx8cf-C7MypWmrctPv7f-G4X73HAksIzRQ%2A

ScreenSkills offers benefits including: 

• 25 days annual leave plus bank holidays
• EAP - Access to financial, physical and mental wellbeing support
• Access to Reward Gateway – popular retailer discounts
• Season Ticket Loan
• Eye Care scheme
• Cycle to work scheme
• Life Assurance
• Modern and sophisticated office space in Central London

ScreenSkills Job application form:  https://eu1.documents.adobe.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhCv5S8qGpz_NKB5_ClkrmXVAETVCvVRcTx8cf-C7MypWmrctPv7f-G4X73HAksIzRQ%2A

To apply: Please submit a CV and cover letter, or ScreenSkills job application form and CV to jobs@screenskills.com. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

We're happy to discuss any support/personalisation you may need during our application & selection process as part of our reasonable adjustments approach. So, we encourage you to get in touch with us if you require anything jobs@screenskills.com.

Equal opportunities and diversity monitoring form (optional): https://forms.office.com/e/acndq9hsnY

In the last two years we have helped 48,447 people across: eLearning, training, events, mentoring, bursaries and stepping up programmes such as Trainee Finder, that’s why having diverse talents and being an organisation where colleagues feel included is crucial to us. We particularly welcome applications from under-represented groups such as returning parents or carers who are re-entering after a career break, women, people who are LGBTQ+, minority ethnic people, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions, from a less advantaged socio-economic background as well as any other under-represented group.

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