Project Co-ordinator (Maternity Cover)
Purpose of the post
Reporting to the QQ2 Programme Director, the successful candidate will be a key member of the HDR UK QQ2 Programmes team, supporting the in day-to-day delivery and management of integrative activities across HDR UK’s QQ2 Programmes, and wider data strategy activities with UK data partners. They will support the day-to-day administration for the team, including engaging with staff and partners, preparing for meetings and following up on actions, helping coordinate events and assisting with communications and reporting requirements.
The role holder will also be collating and updating quarterly reporting metrics on HDR UK Programme delivery and impact, and lead on management of data curation for HDR UK Programmes on the Health Data Research Innovation Gateway.
The role holder will work closely with HDR UK colleagues and community, as well as stakeholders across academia, NHS, third sector, patients and public, and industry. The role holder will share our values, have strong collaboration skills, be comfortable with working at pace, and have a passion for professional, high-quality approaches to project support and co-ordination. This post would suit someone who is well organised and adaptable with excellent attention to detail and is interested in developing their project management skills.
Main responsibilities
Project support and coordination
• Support the team with key project and programme coordination and admin activities, ensuring these are completed on time and new activities continuously planned in.
• Support day-to-day management of programme delivery and reporting, including tracking and updating progress in project management software (Monday.com)
• Maintain project management records and support the tracking of progress across thematic areas, catalysts, and projects to internal and external stakeholders
• Provide high level administrative support – organising meetings, taking minutes and following up on actions.
• Work with the HDR UK Events team to ensure smooth set up and running of events, from workshops and seminars to large scale events both in person and virtual.
• Ensure HDRUK Programmes content on the Health Data Research Innovation Gateway is maintained, reviewed and updated on a regular cycle, supporting Programme teams with data curation as needed.
• Work with the Programme Delivery Managers to ensure project documents/materials are complete, current, and stored appropriately, adhering to the agreed version control process.
• Support Programme team in producing and presenting reports defining project progress, challenges, and solutions, including collating information, drafting reports and presentations.
• Support efficient setup and use of team communications and project management tools such as Trello, HubSpot.
Overarching Responsibilities
• Develop positive working relationships with colleagues within HDR UK, and wider community.
• Coordinate the involvement of key stakeholders at appropriate stages.
• Be prepared and able to work flexibly to support colleagues as needed, adapting to an evolving environment and emerging priorities.
• Work to ensure HDR UK’s standards of trustworthiness, ethics and values are maintained across implementation.
• Be highly curious about all aspects of health data science
Planning and organising
The Project Coordinator will work closely with the HDRUK QQ2 Programmes team to support the delivery of a portfolio of work HDR UK.
The post-holder will be responsible for managing their own workload which may involve a diverse number of tasks across multiple projects. This will require excellent planning, organisational and time management skills. At the same time, the post holder will require a flexible approach to work to changing demands of the core team and based on external changes. The post holder will be expected to travel regularly throughout the UK.
Problem solving
The Project Coordinator will be expected to use problem solving skills to respond to the diverse demands on the team. As part of a small team, the post holder will require confidence and resilience in planning and in dealing with enquiries and challenges that arise across the team.
Decision making
The post-holder will make all day-to-day operational decisions for their own workload. They will be expected to contribute to collaborative efforts which support project delivery, focusing on effective communication and information provision to support decision making. The Project Coordinator will work collaborate across HDRUK teams and more widely with members of the HDR UK community and key stakeholders.
Continuous improvement
HDR UK is dedicated to continuous improvement through our quality management system and has achieved ISO 9001 accreditation. The post-holder will review, analyse, identify, and implement opportunities for quality improvement within their role and as part of the wider team through our strategy development and internal audit processes.
Key contacts/relationships
The post holder will build and maintain effective working relationships both within HDR UK, and our partner organisations, including Alliance members and the wider HDR UK community. The Project Coordinator will have close working relationships with the HDRUK Programmes Delivery and Integration teams, Head of Alliance Strategy & Engagement and Innovation Gateway teams, as well as other HDR UK teams including the Communications and Engagement and Finance and Operations teams.
Please note, as we are a UK-based organisation, applicants must be living in, and eligible to work in, the UK. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
We politely request no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.