Project and Administration Officer

Welcome from the Head of Engagement

April 2026

Dear Applicant,

Thank you for your interest in the role of Project and Administration Officer

This is a great opportunity for the right candidate to join Age UK Bexley and make a
real difference to the organisation and to our clients.

We are looking for a committed and enthusiastic person who is flexible, with good IT
skills and excellent inter-personal and communication skills to join our team
supporting older people in the London Borough of Bexley

The job description and person specification for the role is attached.

To apply, please send your CV with an additional supporting statement on no more
than 2 sides of A4, explaining how you meet the person specification, to the Head of
Engagement, Sasha Barnes, at: sasha.barnes@ageukbexley.org.uk.

The closing date for receipt of applications is Friday 8 May and we will be holding
interviews on Tuesday 19 May.

If you have not heard from us by 15 May, please assume that you have not been
shortlisted for interview.

We look forward to hearing from you.

Yours faithfully,

Sasha Barnes

Sasha Barnes
Head of Engagement

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ABOUT OUR BEFRIENDING CAFES and ACTIVITY
GROUPS

Age UK Bexley’s Befriending Cafes and Activity Groups are a very important part of
the support we offer to older people in the borough, providing social interaction and
an opportunity to keep fit and engage in activities for people who mostly live alone
and may be lonely and isolated. In addition to friendship and support for physical and
emotional health, the Cafés and groups provide an important connection between our
members and the other services we offer such as Welfare Benefits Advice, or Social
Care support. We currently have 14 weekly Cafes, 5 weekly fitness groups, a walking
group, cycling club and an art group, with plans to start new groups, according to
demand, in the next few months.

The Cafes and the walking and art groups are run by volunteers, with support from
paid staff, although it may sometimes be necessary for staff to step in and run the
group, for example if a volunteer is off sick or on holiday. For this reason, we need a
flexible Project Officer, willing and able to provide practical as well as administrative
support and with excellent inter-personal skills.

More details about all our services are available on our website.

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JOB DESCRIPTION

Job Title:

Project and Administration Officer

Responsible to:

The Head of Engagement

Responsible for:

Providing support to the Head of Engagement, including
managing our Fitness and other activity groups, and supporting
our Befriending Cafes as required.

Hours:

Salary

Location:

20 hours per week worked flexibly over 5 days per week.

£27,705 per annum pro-rata (£15,293 for 20 hours per week)

Based at our offices at Belvedere and at our Befriending Cafes
throughout the borough.

Main Duties and Responsibilities

  Taking bookings for and ensuring the smooth running of our Fitness Activities, Art

Group and any other activity groups that we might start in the future.

  Booking venues for groups as required
  Attending Activities as required to take registers and organise refreshments
  Liaising with members about payments and other queries
  Managing the waiting lists for the Cafes, Fitness groups and Art Group.
  Liaising with the volunteers who run the Cafes and providing support for them as
required, including induction and training for new volunteers (this will include
supporting volunteers with online training)

  Attending one or more of the Cafes as required, for example, if there is a shortage of
volunteers. This might involve attending more than one Café per day, in different
parts of the borough.

  Providing support for clients and volunteers on outings and trips.
  Data Entry using our Client Relationship Manager Database, Charity Log
  Any other administrative duties required to support the Engagement Manager and to
facilitate the smooth running of Age UK Bexley as a whole, including producing
monitoring reports for funders.

  Promoting all of Age UK Bexley’s services by giving talks to various groups, and by

distributing leaflets and posters.

  Attending and participating in Team Meetings, and other meetings as required.
  Attending and participating in any training or development required to ensure

personal and professional development.

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Person Specification:

An understanding of the needs of older people living in the
community and the issues they face
IT literate and able to learn how to use new systems
Experience of working with a CRM database
Excellent organisational and administrative skills
A flexible approach to work
Good time management skills
Be reliable, trustworthy and conscientious
Friendly, empathetic, patient and understanding.
Confident communicator with the ability to respond calmly to
people in difficult situations
Driving licence and use of own transport
The ability to acquire an understanding of and a willingness to
work within Age UK Bexley Policies and Procedures

Essential  Desirable
Y

Y

Y

Y
Y
Y
Y
Y
Y

Y
Y

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