Pre-school administrator

JOB DESCRIPTION & PERSON SPECIFICATION

Job Title
Salary Range/Grade:
Hours:

Pre-school administrator
£12.27 per hour
8.30am – 12.30pm Monday, Wednesday, Friday. Term
time only
The Oaks, Chippenham
Pre-school leader

Work Base:
Reporting To:
Main Purpose of Job:
The RISE Preschool @ the Oaks delivers good quality education to under 5s supporting
children and their families, aiming to improve outcomes and have a positive impact on
their lives.
To provide a welcoming first point of contact for The RISE Pre-school. To provide
administrative support to the pre-school leader and staff, manage administrative tasks and
monitor the Wiltshire Early Years Portal.
Lead Responsibility:
Be the first point of contact (on working days) for RISE Pre-school enquiries from both
families and professionals.
Key Task List:

1.  To assist colleagues when necessary, in the day-to-day operation of The RISE Pre-

school services.

2.  To provide administrative support to the Pre-school leader in all aspects of the job

role, as required.

3.  To  maintain  a  variety  of  files  and/or  documents  (e.g.  calendar,  application  forms)

for the purpose of documenting and/or providing reliable information.

4.  Respond  to  enquiries  from  staff/families/other  professionals  for  the  purpose  of

providing RISE Pre-school/ Early Years information.

5.  To provide a high standard of first point of contact to children, parents, carers,

professionals and other agencies through welcoming, hospitality when visiting, in
written communications and telephone enquiries.

6.  Provide support for staff and volunteers working within The RISE Pre-school.  This

includes provision of word processing, filing, photocopying, scanning and saving,
telephone answering and message taking, and sending and receiving e-mails.

7.  Receiving, sorting and distribution of The RISE Pre-school post.
8.  To  complete  POs  and  order  goods  when  requested,  including  Morrison’s  and  free

milk

9.  To  be  responsible,  when  appropriate,  for  inputting  information  onto  the  Wiltshire

Early Years Portal.

10. To undergo supervision, training and appraisal and to join in the team building

events and meetings within the Oaks building.

11. To support the Pre-school leader in the effective implementation and monitoring of
the  Health  and  Safety  Policy  including  scanning  and  logging  accident  forms,  and
preparing and maintaining the fire log.

12. To  collect,  scan  and  file  health  and  safety  checklists  and  registers  onto  SharePoint

regularly.

13. Distributing invoices, monitoring and collecting payments from parents/ carers when

necessary.

14. To cover pre-school lunch times as and when necessary.

Job Activities – Standard Terms Common to all Job Descriptions

1.  To  work  within  the  RISE  Trust’s  Child  Protection  &  Safeguarding  Policy  because
safeguarding  and  promoting  children’s  welfare  is  a  priority  in  all  aspects  of  the
Trust’s  Delivery  Plans.    Any  safeguarding  concerns  should  be  immediately  reported
to the Chief Executive of The RISE Trust using the Trust’s alert process.

2.  To undertake any other reasonable duties which are commensurate with the grade
and  responsibilities  of  the  post  as  directed  by  the  Chief  Executive  Officer  in
accordance  with  the  objectives  for  the  trust’s  operational  plans.  The  RISE  exists  to
respond  to  the  needs  of  individuals,  consequently  many  of  the  tasks  and
responsibilities  are  unpredictable  and  varied.    It  is  therefore  expected  that  all  staff
will work in a flexible, resilient and confidential manner when required, undertaking
tasks that have not been specifically covered in their job description.

3.  To promote the organisation's strong commitment to Equality, Diversity and Inclusion.
4.  To promote the organisation’s quality assurance systems.
5.  To handle all details about the children and young people accessing The RISE Trust
services  confidentially  and  in  accordance  with  the  requirements  of  the  Data
Protection Act.

6.  In discharging the duties of the post to have due regard for the provisions of Health &
Safety at Work legislation, as detailed in the Health & Safety manual, ensuring health
and safety compliance, risk assessments and safe systems of work are in place and
adhered to.

The RISE Trust is a Christian community charity which is totally diverse and inclusive.

This organisation is committed to safeguarding and promoting the
welfare of children and young people and expects all staff and
volunteers to share this commitment.

In accordance with safer recruitment protocols, we will request references in advance of
interviews, for shortlisted candidates.
PERSON SPECIFICATION

Factors

Essential

Qualifications  General education to GCSE standard.

Sound literacy and numeracy skills.

Experience/
Knowledge

Experience of administrative office
procedures.
Excellent IT skills and ability to use Microsoft
Office, Word, Excel, Publisher and Power

Desirable

Hold or already working
towards a relevant NVQ Level
3 professional qualification,
such as Business
Administration, Customer
Care, Advice & Guidance or
Child Care/Early Years.
Experience of working within
a child, young person and/or
family centred service or
organisation.

Proven experience of
providing administrative
support to a multi-disciplinary
team, including maintaining
office procedures.
Prepare and deliver training
materials
Able to respond to the
changing needs of the trust.

The ability to empathise with
parents/carers
Sense of humour
Current driving licence

Point.
Experience of customer service duties.

Skills/Abilities  Good organisational and management

Personal
Qualities

social  action  and

skills.
Good level of computer literacy, including
Outlook, Word and Excel.
Ability to communicate verbally and in
written form with children, parents and
carers, colleagues and representatives
from outside agencies, such as Ofsted and
government regulatory departments.
Ability to engage with individuals from a
range of backgrounds.
Commitment to safeguarding, equal
opportunities and anti-discriminatory
practice.
Ability to work on own initiative and meet
deadlines.
Passionate  about
outreach in the community.
Ability to communicate effectively with a
broad range of people, from families to
Senior Managers.
Non-judgemental approach.
The ability to prioritise workload and meet
deadlines whilst under pressure, working in
a fast-moving environment.
Responsive to change and new ideas;
adapt to new systems.
Adopt flexible working pattern to meet the
needs of the service and families.
Enthusiastic and motivated who works to a
high set of principles.
The ability to be solution focused, tolerant,
patient, kind, warm, empathetic, friendly
and with a positive ‘can do’ approach is
highly essential.
Ability to work as part of a team.

The RISE Trust Christian
values

The RISE Trust is a Christian Charity and Christian values
underpin the RISE Trust’s approach to social action within the
community. We would therefore politely request the person is
respectful of our prayer with and for staff, volunteers and
service users, as and when appropriate.

“Through unconditional love, commitment and passion we seek to enable all
children, young people and adults to be the best they can be.”