People Operations Coordinator (Talent Attraction and Quality Compliance) – NI

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Autism Initiatives Northern Ireland are seeking to recruit a People Operations Coordinator (Talent Attraction and Quality Compliance) to provide and deliver generalist HR support to the HR Manager and HR Adviser. Provide a high quality administrative support within the HR department and work to the key areas of responsibility.

This is a fast paced role, providing an exciting opportunity to join a friendly, dedicated and responsive team.

As an employee of Autism Initiatives, the post holder will also be expected to:

• Working with the HR team, leading the recruitment process end to end; including management of recruitment exercises and applications.
• Review of current recruitment practices, recommending improvements and efficiencies, as required.
• Coach and mentor new members of the team, to develop their understanding and knowledge on completing safe and fair recruitment practices and checks.
• Provide Recruitment and Selection training, advice and guidance to recruiting managers.
• Conduct spot checks of pre-employment files, ensuring our continued compliance. Address any issues that arise from these checks, to support team understanding and continued professional development.
• Lead on queries relating to employment; ensuring due diligence is conducted safely and fairly.
• Action vacancy requests, update and upload current vacancies to a range of advertising sites, ensuring accuracy at all times.
• To engage prospective candidates from expression of interest in order that we encourage applications and support our recruitment efforts.
• To be a key point of contact for Managers with regards to recruitment and provide updates as required from advert to appointment.
• Ensure the administration of Access NI applications and ensure they are processed and monitored in a timely manner in accordance with the regulatory bodies and local authority contracts.
• To produce and distribute accurate recruitment reports via the ATS, to support trend evaluation.
• Review areas of risk within the pre-employment process and highlight these to the HR Adviser. Highlight any trends in reasons for delays and contribute to the strategy to overcome these trends/risks.
• Work with managers to ensure the delivery of a professional and high-quality recruitment process ensuring this meets the needs of the people we support within agreed timeframes.
• Organise and participate in recruitment and related events throughout the year, to promote Autism Initiatives job opportunities.
• Work closely with the marketing team to ensure our advertising and brand presence is attractive and consistent with strategic aims.
• Building professional relationships with local Colleges, Universities, and relevant professionals, to promote our career opportunities and manage our advertising media used.

Please refer to the attached job description for further details.

You will enjoy an enhanced range of benefits designed to reward the outstanding support that staff provide. Some of these benefits start immediately, whilst others are awarded at later dates in recognition of loyalty, dedication and long service.

• Competitive salary.
• Employer pension scheme.
• Enhanced company sick pay.
• Enhanced maternity pay.
• Access NI paid.
• NISCC fee paid after two years service.
• Generous paid annual leave.
• Incremental increases to annual leave.
• Paid bank and public holidays.
• Birthday leave.
• Option to buy and sell annual leave.
• Long service awards.
• Monthly staff cash prize draw.
• Blue light discount card.
• Employee Refer a Friend initiative.
• Free Autism specific training.
• Comprehensive induction training.
• On the job learning.
• Buddy/mentor for new staff.
• Funded QCF development opportunities.
• Continuous learning & development opportunities.
• Line management support structure.
• Regular 121 meetings.
• Annual Performance review.
• Culture of recognition.
• 24/7 employee assistance programme (confidential counselling helpline) available from day one of employment. Offering free support from experts on a wide range of subjects from childcare and probate, to managing money and work life balance.
• Medicash health scheme, subject to eligibility.
• Menopause support line as part of Medicash scheme.
• Career break policy.
• Cycle to work scheme.
• Compassionate & Bereavement leave.
• Wagestream financial planning and support App – enables you to access money earned before pay day, set up savings and more.

Essential criteria:

• CIPD level 3 or working towards this. Alternatively relevant professional qualification.
• Full UK driving licence and access to your own vehicle.
• Working knowledge in HR related role / function.
• Proven ability and relevant experience in a recruitment role, demonstrating good judgement and decision-making skills, with a pragmatic and creative approach to problem solving.
• Working knowledge of current legislation in relation to end to end recruitment.
• Knowledge of recruitment regulations and Right to Work legal compliance.
• Develop, establish and maintain effective working relationships with internal and external stakeholders.
• High level communication skills, together with written communication skills for letters and report writing.
• Ability to use relevant IT (including MS Excel and databases) to analyse and interpret data and regularly report on information gathered to continually develop delivery.
• Able to work effectively under pressure, plan, prioritise and meet sometimes conflicting deadlines.
• Respect, maintain and understand the importance of maintaining confidentiality.
• Proactive, professional and adaptable to changing organisational needs.

Desirable criteria:

• Familiar with the Access NI and RQIA recruitment standards.
• Working with HR database systems.

How to apply?

If you think you have what we are looking for and are interested in joining our team in Belfast we’d be delighted to hear from you. Please complete the online application form.

Please note this post is subject to an enhanced check by Access NI. Those on the barred list, need not
apply.

Autism Initiatives are an Equal Opportunities employer. We are committed to Equality, Diversity and Inclusion in employment and service delivery. We welcome applications from all suitably qualified applicants, however, we particularly welcome male applicants and also those from a Protestant Community background as these cohorts are currently under-represented.

Registered Charity No: XR72211, NIC 104641.

Currently we are unable to provide Sponsorship or take over Sponsorship of an employment Visa.

In addition to excellent rates of pay, a contributory pension and generous holiday entitlements, you will enjoy an enhanced range of benefits designed to reward the outstanding support that staff provide. Some of these benefits start immediately, whilst others are awarded at later dates in recognition of loyalty, dedication and long service.

Full details of all staff benefits are available on our intranet once you start working with us as benefits may vary from role to role, but here’s a brief run-down of a few of them:

• Monthly staff cash prize draw
• Your birthday off work every year
• Medicash health scheme, providing cash towards medical costs, gym discounts and more
• Employee Assistance Programme – free support from experts on a wide range of subjects from childcare and probate, to managing money and work life balance.
• Additional paid holidays after 2 years’ service
• Extra paid holidays in milestone service years
• Refer a friend scheme with cash rewards for helping us to find more great team members
• Cycle to Work scheme

Our application form will ask you for information so it’s a great idea to have these to hand before you get started:

Please ensure that you have the right to work in the UK or a valid working permit as unfortunately we do not provide sponsorship.

• Your previous employment: we will require confirmation of the past five years of your employment history.
• Relevant qualifications to the role (for some roles qualifications are not essential as full training will be given. Please check the essential criteria).
• A minimum of two reference contact details, one of which must be your current/most recent employer.

For further Tips on completing your application, please refer to our download on the “Apply Now” section.

If you’re struggling to complete the form, have any questions, or need support simply click on our need help button, pop in a few contact details, and one of recruitment team will be in touch.

Thinking of joining Autism Initiatives? Read why our amazing staff teams are #ProudtoworkHere

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