People Operations Administrator

Job reference:002943

Salary:£14,705 plus £2,185 London Allowance if based in London.

Closing date:22/03/2026

Department:People Services and Products

Location:Blended between office and home (England and Wales)

Employment type:Fixed Term

Hours Per Week22.5

Job posted date:27/02/2026

Contract Duration:FCT Until 31 December 2026

Job Description

Citizens Advice offers confidential advice online, over the phone, and in person, for free. Through our national network of charities, we give people the knowledge and the confidence they need to find their way forward – whoever they are, and whatever their problem.

Do you want to work for an organisation that makes a difference, every single day, to people from all walks of life? The people that turn to Citizens Advice need help overcoming an obstacle in their lives – from debt to evictions to trouble at work – and you can be key to them getting the support they need in the quickest, easiest, and most effective way.

Location: Blended between office and home (England and Wales). Time in office negotiable

We are looking for a proactive and detail-oriented People Operations Administrator to join our People Services & Products team. Reporting to the People Operations Manager, you will provide essential administrative support to ensure the smooth and efficient delivery of People services across the organisation.

This is an excellent opportunity for someone with strong administrative experience who thrives in a fast-paced, service-focused environment and enjoys working collaboratively as part of a supportive team.

Key Responsibilities

• Provide day-to-day administrative support to the People Services & Products team

• Assist People Operations Assistants with transactional People activities

• Manage and administer the People ticketing system, ensuring queries are logged, tracked and responded to within agreed SLAs

• Complete employment references accurately and in a timely manner

• Respond to transactional People queries, offering clear and accurate guidance

• Maintain accurate records and ensure data integrity across systems

• Work collaboratively with colleagues to ensure high-quality service delivery

About You

We are looking for someone who:

• Has experience working in an administrative support role

• Has experience working on and meeting Service Level Agreements (SLAs)

• Demonstrates strong organisational skills and attention to detail

• Is committed to meeting deadlines and following instructions accurately

• Has a flexible, pragmatic and customer-focused approach

• Can handle sensitive matters with professionalism and discretion

• Works effectively as part of a team and communicates clearly

Experience of using a ticketing system to respond to queries would be desirable, but is not essential.

Please provide details in your cover letter to evidence the following essential criteria.

• Experience of working in a busy, customer focussed administration role
• Experience of working to and meeting tight SLAs
• A commitment to working to deadlines and to instruction, ensuring accuracy and collaborative working with team members.

Equity, Diversity and Inclusion (EDI) is of strategic importance within the organisation and recognised as integral to all we do as a service.

Central to pursuing our EDI mission is building diverse and inclusive teams in which everyone has a sense of belonging. We believe inclusion is a social justice issue - a principle that underpins our all EDI work. To that end, we particularly welcome applications from people we would like to see better represented in our organisation and sector - people of colour, LGBTQ+ people and disabled people. We follow the social model of disability. We will offer an interview to disabled candidates who indicate they wish their application to be considered under our Disability Confident Interview Commitment where they meet our selection criteria in their application. Some of our roles attract a high volume of applications and in some circumstances where it is not practicable or appropriate, we may limit the number of interviews offered to disabled and non-disabled candidates. We will provide reasonable adjustments as needed.

We’re a flexible employer, so this role may suit anyone who’d prefer a flexible arrangement to help their work/life balance, many of our colleagues spend most of their time working remotely. Whilst we prefer a blended approach between a local office, if one is near you, and home we’re open to being flexible on location, occasionally a role may require you to be based in a certain location if that's the case it will be detailed in the advert or job description. This can be discussed in more detail during your interview.

The National Citizens Advice operates from offices in England and Wales, with 4 regional offices based in Cardiff, London, Birmingham and Leeds, therefore all successful applicants must be based within England or Wales.

Please be aware that Citizens Advice is not a sponsoring organisation. Therefore the successful applicant must already possess the right to work in the UK or be able to secure the right to work in the UK independently.

We have been awarded the top charity in Third sectors' employer index, where it's recognised that Citizens Advice is an organization that not only prioritizes the people we serve but also values the wellbeing of its employees.

Citizens Advice seeks to redeploy internal staff who are at risk or under notice of redundancy and will prioritise them in the recruitment process where necessary. If you have been confirmed as at risk or under notice of redundancy please ensure you indicate this in the at-risk box in your application.

Please note, in the event of a high number of applications, we reserve the right to close the application early.

This vacancy closes at 23.59 on the closing date.

For more information about the organisation, our values and benefits please see the following link - Information, values and benefits

Need help with your application, see our useful how to guides on the following page - Guidance notes for applicants