People and Administration Officer

PEOPLE ANDADMINISTRATIONOFFICERROLE INFORMATION PACKRole summaryRole: People and Administration Officer (global team)Remuneration: $1,000 per monthWorking hours: 40 hours per weekReports to: Global Senior People and Culture Manager (UK office)  Type of contract: Full time, renewable Location:  Kathmandu, Nepal (4 days pw in office)WHEN WE EDUCATE THE FUTURE, WE CHANGE THE FUTURE Education accelerates poverty reduction, female empowerment, and improved infant mortality. Yet, 251 million children worldwide are out of school.This changes now.UWS works to ensure children have access to quality, inclusive education in remote andmarginalised communities by collaborating with local partners, communities and governments.We deliver schools, we train teachers and we strengthen education systems.Our low-cost, high impact model builds capacity, not dependency. This ensures that educationsystems continue to flourish beyond our involvement.Shifting focus from delivering change in the short term, to empowering change for the longterm, we go beyond educating the future, to changing it.Our vision is Zero Education Poverty.UWS is an international nonprofit that was established in 2008 to provide children in remoteand marginalised regions access to free quality, inclusive primary education. We currentlyoperate in rural areas of Cambodia, Myanmar, Nepal, and Madagascar, working with over 320communities and over 80,000 children to date. ABOUT UWS3Role summaryUWS is looking for a proactive and highly organised People and Administration Officer toprovide essential support to our global team. This role serves as a foundational pillar for ourPeople and Operations functions, ensuring that the day-to-day administrative functions of thecharity run smoothly and efficiently. Working closely under the leadership of the Global Senior People and Culture Manager, youwill handle the vital "behind-the-scenes" work that makes UWS a great place to work. Fromcoordinating recruitment logistics to managing office technology and supporting boardpreparations, your role is central to our mission of educating children in remote communities. As this role will be based in Nepal, it will act as a vital operational link between the Nepal Huband the Global Senior People & Culture Manager in the UK office, ensuring smoothcoordination, communication and alignment of global People processes. Key tasks and responsibilities People and HR AdministrationSupport the recruitment lifecycle by posting job adverts, coordinating interviewschedules, and managing candidate correspondence. Administer onboarding and offboarding logistics, ensuring new starters have theequipment, access, and documentation they need from day one. Maintain accurate and up-to-date HR records and databases, ensuring all staff files aremanaged in strict compliance with Data Protection (GDPR) regulations. Act as the first point of contact for routine staff enquiries regarding leave, benefits, andstandard HR policies. Assist in the administration of the annual review process, tracking completion rates andfiling performance documentation. Assist with the coordination of Learning & Development activities, including schedulingtraining, maintaining an L&D calendar and tracking attendance/completion. Support Diversity, Equality, Inclusion and Belonging (DEIB) initiatives through logistics,scheduling, communications and data collection for reporting. ABOUT THE ROLESupport the development and updating of People policies by managing version control,formatting documents and tracking review cycles. Assist with compliance data collection, including safeguarding, health & safety, DEIBmetrics and audit preparation. Governance and Board SupportProvide administrative support for Global Board meetings, including booking venues,coordinating travel for Trustees, and assisting with the compilation of board packs. Take accurate minutes during meetings as required and ensure central communicationsfor the Board are distributed promptly. Maintain the corporate calendar, ensuring key governance dates and filing deadlinesare met. Office Operations & Finance Support Oversee day-to-day office coordination, ensuring the global staff across all countryoffices are well-equipped, organised, and a productive environment for the team. Assist in handling IT matters, acting as the liaison for office technology providers toensure smooth systems functioning. Provide general administrative support to the Global Senior Management Team,including diary coordination and travel bookings where required. Support the Finance team with basic processing tasks, such as managing executiveexpenses and helping with payroll data entry. Culture & Events Help plan and execute internal staff events, well-being initiatives, and team-buildingactivities to foster a positive organisational culture. Champion wellbeing and a positive, inclusive work culture by supporting the delivery ofthe People Strategy and modelling UWS values in all interactions. Please note, this is not an exhaustive list and other duties may be required in agreementwith your line manager. 3ABOUT THE ROLE3Experience, Knowledge and CompetenciesProven experience in an administrative or office support role, ideally within thecharity or international development sector. Exceptional organisational and time management skills, with a track record ofhandling multiple tasks and meeting deadlines. Strong communication and interpersonal abilities, with a friendly and professionalmanner when interacting with stakeholders. Tech‑savvy, with advanced Microsoft 365 skills and a keen interest in using moderntools - including HRIS, workflow platforms and emerging AI tools to streamlineprocesses and improve team efficiency. A fast, proactive learner who enjoys finding smarter, more innovative ways ofworking. High attention to detail and the ability to maintain strict confidentiality regardingsensitive staff data. A "can-do" attitude and a willingness to be flexible and helpful in a fast-paced,dynamic environment. Strong emotional intelligence and the ability to handle sensitive situations withprofessionalism and cultural awareness. A natural systems thinker with strong organisational skills and a proactive approachto improving processes. Every individual at UWS is expected to:Champion wellbeing and help create a positive, inclusive working culture, modellingUWS values in all interactions.Show commitment to UWS’ vision, mission and values, bringing them to life througheveryday behaviour and decisions.Prioritise safeguarding by completing mandatory training and following relevantpolicies to keep everyone who comes into contact with UWS safe.Work collaboratively and respectfully across teams, countries and time zones,valuing diverse perspectives and lived experiences. ABOUT YOUUWS is committed to the safeguarding of children, and ensuring we recruit safelyis central to this commitment. All applicants will be required to undertake a DBS(Disclosure and Barring Service) check (or country-equivalent background check)as a condition of employment. UWS is an equal opportunity employer andcommits to treating all applicants fairly. We actively promote diversity andinclusion and encourage applications from under- represented groups. Weoppose all forms of unlawful and unfair discrimination on the grounds of age,disability, gender reassignment, marriage and civil partnership, pregnancy andmaternity, race, religion or belief, sex and sexual orientation.Application processSend your CV and a cover letter (max. 2 pages) outlining your suitability to via here by 15thMarch.Application guidelines Please include a CV and a cover letter as part of your applicationYou must declare if you know anyone at UWS. UWS is a safe recruitment employer. If you require any reasonable adjustments as part of the selection process, please let usknow.First stage interviews: w/c 23rd March 2026Second stage interviews: w/c 30th March 20263HOW TO APPLYUWS is a UK registered charity under number 1187721Learn more at www.uwsglobal.net