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Partnerships Administrator

Board Of Trustees Of National Museums Of Scotland
30,496 - 32,743 per year
National Museum of Scotland – Chambers Street
Full-time
2nd July 2026
Listed today

National & International Partnerships Administrator | Full Time | 35 hours | Fixed term until July 2027
 
Full Time Salary: £30,496 – 32,743 
Hours: 35 hours per week | 5 days Monday - Friday  
Location: National Museum of Scotland – Chambers Street  | Hybrid  

National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world.

As an organisation our values are Creative, Inclusive, Collaborative and Forward-thinking.

We are looking for an efficient, effective, and friendly administrator with great communication skills to join our National & International Partnerships team. 

Benefits of joining us as our administrator include: 

  • Annually alongside your salary, National Museums Scotland contributes 28.97% of this towards you being a member of the

    Civil Service Pension Scheme

  • A generous annual leave of 28.5 days – rising to 33.5 after 5 years, plus an additional 8 paid days public holidays

  • Free access to national (and international) museums and exhibitions

  • A range of wellbeing benefits including Employee Assistance Programme 24/7

  • Access to all the above and

    morefrom day one of employment.

About the National & International Partnerships Administrator role: 

An exciting opportunity has arisen for an experienced Administrator to join our busy National and International Partnerships Department. You’ll bring strong organisational, interpersonal, and IT skills to ensure efficiency and effectiveness across the department.

Organised and methodical, you will be working in an administration environment and be managing multiple priorities. You will be managing your own time and workload, working to deadlines and of maintaining confidentiality.

The department has multiple strands, working across internal and external senior stakeholders – we look forward to working with you as you support and enable our work across Scotland (and beyond).

As the National & International Partnerships Administrator at National Museums Scotland you will:  

  • Be the main first point of contact for the National & International Partnerships Department and process internal and external enquiries and requests to ensure responsiveness and excellent communication, including responding to shared email inbox enquiries

  • Support the Head of National & International Partnerships. Duties include running their diary, arranging meetings and visits, dealing with correspondence, compiling meeting papers and organising paperwork and filing to ensure role effectiveness

  • Give general administrative support including such duties as coordinating diaries, setting up meetings, making arrangements for external visits, supporting delivery of training programme and events, making travel arrangements to maintain staff efficiency, gathering and collating departmental information as required for management or reporting purposes

  • Liaise with Finance and Human Resources on the recording and processing of financial and personnel transactions (e.g. financial requisitions, travel and credit card claims and attendance records) to ensure up-to-date, correct information

Skills and experience we’re looking for in our Administrator:  

  • Excellent ICT skills in Microsoft Office including Word, Excel, MS Teams, Outlook and databases

  • Competence in use of online event and communication software such as Eventbrite and SurveyMonkey.

  • Experience of maintaining confidentiality and need for discretion

  • Proven experience in a busy administration environment

Please be sure to view relevant attachments for this role (available on our  Careers Portal: careers.nms.ac.uk) for full details of the position. 

The closing date for this role 1 July 2026 (01/07/2026). The Selection Event is likely to take place 16 July 2026 (16/07/2026). 

Partnerships Administrator

Edinburgh, City of Edinburgh, United Kingdom

EH1 1JF

£30,496 to £32,743 per year Generous Civil Service Pension Scheme, Holidays and more

Temporary - Full-time

Posted today

Closing date: 02/07/2026

Job reference: NMS167950

Documents

Recruitment Pack National and International Partnerships Administrator.pdf

Partnerships Administrator

Edinburgh, City of Edinburgh, United Kingdom

£30,496 to £32,743 per year Generous Civil Service Pension Scheme, Holidays and more