Part Time Administrator

• Job Category
• Administration | Administration
• Location
• Northampton, Northamptonshire
• Salary
• £13.01 per hour
• Closing date
• 23/03/2026
• Ref
• 0
• Contract type
• Permanent
• Total hours per week
• 10
• Description
• Part Time Children’s Home Administrator - NorthamptonshireEmployer:Homes2Inspire (part of Shaw Trust Group)Contract:Part time, permanent, 10 hours per weekSalary:£13.01 per hourLocation:Northampton – covering home based in NN1About Homes2Inspire

  Homes2Inspire are one of the UK’s leading providers of children’s homes, caring for over 150 children across 56 homes and 2 semi-independent leaving care facilities. We are proud to be part of the Shaw Trust Group, a charity dedicated to transforming lives across the UK.

  Vacancy:

  We are seeking a highly organised and detail-oriented part time Administrator to provide essential support directly within our children's homes in Northampton.

  Days to be worked can be discussed and agreed with the home manager.

  Vacancy Details:

  As an administrator, your position is critical in the smooth running of the children’s home. You won't just be handling paperwork; working closely with the home managers, you'll be the crucial link that ensures our homes operate efficiently, safely, and compliantly, allowing our care staff to focus entirely on our young people. Your day will be busy, and we can guarantee each day will be different!

  Key Duties & Responsibilities
  • Conduct and monitor critical staff compliance checks, including Enhanced DBS status checks and Driver Licence checks, ensuring all records are accurately logged on the Charms Management System.
  • Monitor staff training compliance and assist with the timely submission of the monthly payroll return by collecting and checking shift data.
  • Maintain clear and accurate records of all maintenance work and complete administrative tasks related to quality assurance.
  • Manage the petty cash system and reconcile credit card expenditure according to strict financial procedures, ensuring absolute transparency and accountability.
  • Raise purchase orders and efficiently manage the invoicing process to ensure external contractors and suppliers are paid promptly.
  • Ensure children's allowances are allocated and available on required days, and monitor their spend, escalating any concerns to the Manager.
  • Coordinate and accurately minute key meetings and ensure timely archiving of service paperwork in line with data protection regulations.
  • Serve as a key point of contact, liaising effectively with external agencies and suppliers as required.
  What We Are Looking For:
  • Previous, proven experience in a busy office administration role.
  • Excellent written and verbal communication skills, outstanding organisational and time-management abilities, and a meticulous, detail-oriented approach.
  • The ability to work on your own initiative, problem-solve, and prioritise deadlines while maintaining a resilient, calm, and empathetic approach in a high-pressure environment.
  • A commitment to safeguarding and promoting the welfare of children and demonstrating integrity and accountability in all actions.
  What We Offer
  • Generous annual leave, with option to purchase extra days.
  • Employee Assistance Programme (EAP) and wellbeing support.
  • Unum Healthcare - App-based access to healthcare reimbursements, mental health support, remote GP, and wellbeing perks
  • Aviva Digicare - Access free healthcare services including Digital GP consultation, Annual Health Check and Mental Health Assessments
  • Refer a Friend bonus
  • Discounts on shopping, cinema, holidays, plus Blue Light Card access.
  • Cycle to Work scheme.
  • Subsidised days out with young people.
  • Recognition awards for long service and attendance.
  How to Apply

  If you’re looking for a part time administration job in Northampton and are passionate about making a positive impact in young people’s lives, apply today!

  Job Types: Part-time, Permanent

  Benefits:

  • Additional leave
  • Company pension
  • Cycle to work scheme
  • Employee discount
  • Health & wellbeing programme
  • On-site parking
  • Store discount

  Work Location: In person