Parish Administrator (Job Ref: 874-YEADG)

£15 per hour| 6 month Fixed Term | Part-time 15HPW | St Raphael’s Church, Morrison Road, UB4 | Closing date 3 rd July Midday | Interview date to be confirmed

YEADING Parish Administrator Job Description – FINAL

Employee Rewards and benefits 2026

About the Role

Yeading Parish is looking for a highly organised and compassionate Parish Administrator to provide essential administrative support to the Parish Priest and parish team.

This is a varied and rewarding role where you will be at the heart of parish life—supporting day-to-day operations, coordinating communications, and helping to deliver important liturgical and community events.

Key Responsibilities

Parish Administration & Office Support

• Provide administrative support including correspondence, typing, and record-keeping
• Manage diaries, appointments, and parish events
• Maintain accurate filing systems in line with diocesan procedures
• Order office supplies and ensure equipment is maintained
• Prepare agendas, papers, and minutes for parish meetings

Communications & Front of House

• Act as the first point of contact for the parish office
• Welcome visitors, clergy, and volunteers in a professional and compassionate manner
• Support parish staff with systems such as HR self-service

Events & Parish Activities

• Organise and support liturgical services and parish events
• Manage parish room bookings and facilities
• Assist with baptisms, weddings, and funeral registers and documentation
• Support community and fundraising activities

Compliance & Coordination

• Assist with GDPR compliance and safeguarding processes (e.g., DBS checks)
• Liaise with contractors, surveyors, and diocesan services
• Support health & safety arrangements

(Where applicable) Finance & Bookkeeping

• Maintain parish financial records (using OPAS system)
• Process income, donations, and Gift Aid
• Complete reconciliations and support financial reporting

What We’re Looking For

We’re seeking someone who is not only competent in administration but who also embodies our diocesan values of Competence, Reliability, Honesty, Perseverance, and Love.

We are looking for someone who is:

✔ Highly organised and able to prioritise effectively
✔ A confident communicator with excellent written and verbal skills
✔ Professional, friendly, and empathetic when dealing with people
✔ Able to work independently and as part of a small team
✔ Discreet and able to handle sensitive information confidentially
✔ Flexible and proactive, with strong attention to detail

Essential Requirements

• Previous administrative experience (e.g., Administrator or Secretary level)
• Proficiency in Microsoft Office (Word, Excel, Publisher)
• Understanding of the Catholic Church and a commitment to its mission

Experience working in a faith-based or charitable setting is welcome but not essential.

What we offer you

In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

✔23 days annual leave + bank holidays (pro rata for part time employees)

✔Vouchers for free eye tests and £50 towards the cost of glasses

✔Reward Gateway scheme offering discounts on a wide range of products and services

✔Pension scheme for eligible employees – 5% paid by the employer

✔Salary exchange (salary sacrifice) for pension

✔Cycle to work scheme

✔Enhanced maternity, paternity and adoption pay

✔Employee Assistance Programme

✔Life assurance/ Death in Service benefit

Who we are

We are the Roman Catholic Diocese of Westminster, a faith-driven charity rooted in service, tradition, and community.

At the core of our mission is a commitment to faith, education, and social justice. Guided by the Archbishop, we serve over 90,000 students across 208 schools, support 212 vibrant parishes, and drive countless social initiatives that bring hope and compassion to those in need. Our work extends beyond the Church walls, positively shaping communities and transforming lives.

We uphold the values of Competence, Reliability, Honesty, Perseverance, and Love—principles that define our mission and shape the way we serve. As we grow our team, we seek individuals who not only possess the skills for the role but also embody these values in their daily work.

If you are looking for a role where your talents, faith, and commitment to service can make a real difference, we would love to hear from you.

Diversity & Inclusion at the Diocese of Westminster and place it at the heart of our aim which is to reflect and connect with the diverse communities that we serve.