Office Co-ordinator

Office Co-ordinator

• Location:Derby City
• Hours:24 per week (Permanent)
• Salary:£17 per hour, £21.216 per annum

Please Note: NO CVs will be accepted - only application forms will be considered.

Women’s Work is a National Award-Winning Charity founded in 2003. We aim to deliver a holistic, person-centred support service to vulnerable and disadvantaged women with complex health and social needs. We do this by ensuring they can access support, education and information to raise self-esteem and confidence, empowering them to make positive life choices resulting in improved health and wellbeing.

We are seeking a talented, motivated and highly organised Office Co-ordinator to co-ordinate and manage the office and administration functions at Women’s Work, as well as providing an efficient, highly confidential secretariat/PA service to the CEO.

The Role

As Office Co-ordinator, you will oversee the day-to-day administration and office functions of the charity, ensuring systems, processes and facilities operate efficiently. You will support recruitment and onboarding processes, coordinate health and safety requirements, manage office resources and act as a key liaison for building maintenance and IT support.

Key Responsibilities

• Coordinate the smooth running of the office and administration functions
• Provide administrative support for recruitment, induction and employee lifecycle processes
• Manage DBS applications and renewals
• Coordinate staff training requests and records
• Organise and minute meetings, including Board and trustee meetings
• Manage the CEO's diary, meetings and travel arrangements
• Support supervision and probation meeting scheduling
• Maintain office systems, records and filing processes
• Coordinate health and safety requirements and building compliance checks
• Liaise with contractors, IT providers and maintenance services
• Manage office supplies and resources
• Oversee the organisation's main email account and communication processes
• Supervise and support a small administration team
• Contribute to the continuous improvement of administrative systems and procedures
• Provide flexible support across the organisation as required

About You

The successful applicant will be self-motivated and able to demonstrate a high level of initiative and autonomy in their work. They will be organised and a skilled multi-tasker, as this is a multidimensional, dynamic role.

Additional Information

How to Apply

For an informal discussion, please email dionne.reid@womens-work.org.uk

Please apply by downloading and completing the application form below and returning it to applications@womens-work.org.uk

To download the application form, click here.

For a detailed job description and person specification, click here.

PLEASE NOTE: APPLY AS SOON AS YOU ARE ABLE. APPLICATIONS MAY CLOSE EARLY IF THE RIGHT APPLICANT IS FOUND.

If you have not had a response to your application, it will mean your application has been unsuccessful on this occasion.

We apologise that we may not be able to respond to unsuccessful applications individually, due to capacity and thank you for your interest in Women’s Work.

General Volunteers

We are also looking for general volunteers to help deliver our services at our headquarters. Our volunteers come from all walks of life with an array of skills and experience, and many have benefited from the support of Women’s Work themselves as peer mentors. Being a volunteer is a great way to gain skills and experience which can help with securing future employment.

For more information about volunteering please contact us and ask for the Volunteer Coordinator

Email us at info@womens-work.org.uk or call 01332 242 525