Office Administrator (Maternity Cover) Job Description
Location: Brentwood, Essex
Contract: Maternity Cover (9–12 months, with potential to become permanent)
Start Date: ASAP
Hours & Pay:
• Days: Saturday, Sunday + 3 weekdays
• Hours: 9:00am – 5:00pm (1-hour unpaid lunch break)
Pay: National Minimum Wage + 50p per hour
About Us
At Hopefield Animal Sanctuary, we provide a safe and loving home for nearly 700 rescued animals. From horses and donkeys to reptiles, rabbits, birds and farm animals, every resident has their own story—and every member of our team plays an important role in helping them thrive.
As a busy and growing sanctuary, we rely on the dedication of compassionate staff and volunteers to help keep everything running smoothly behind the scenes.
The Role
We’re looking for a friendly, organised and proactive Office Administrator to join our small office team on a maternity cover basis.
This is a varied and rewarding role where no two days are the same. You’ll be helping support the sanctuary’s daily operations, communicating with supporters and visitors, coordinating admin tasks, and assisting with fundraising and events that directly help our rescued animals.
Key Responsibilities
• Managing bookings for Hopefield Boarding for Small Animals
Preparing and sending sponsorship packs and supporter mail-outs
Assisting with gift shop stock management
Managing admin for our Save a Life Campaign, including:
o Updating mailing lists
o Managing the Facebook group
o Scheduling and posting regular content
Responding to visitor enquiries and booking confirmations
• General office administration, including filing, data entry and communications
Supporting the organisation and promotion of events and fundraisers
What We’re Looking For
We’d love to hear from someone who is:
Organised, reliable and hardworking
Friendly and confident communicating with the public
• Able to manage multiple tasks in a fast-paced environment
• Self-motivated and proactive
Competent using computers and social media platforms
• Passionate about animal welfare and the work we do
Experienced with administrative work
Why Join Hopefield Animal Sanctuary?
This is more than just an office job—it’s an opportunity to make a genuine difference to the lives of rescued animals every single day. You’ll be joining a passionate and supportive team where your work has real purpose, helping to support the care of hundreds of animals.
What You Get
28 days annual leave
Company pension
Staff discount in our gift shop and Max’s Café
Branded uniform
Free parking on-site
To apply, please send your CV and a short covering email explaining why you’d like to join the team to: office@hopefield.org.uk