Listed today
Key duties and responsibilities
- Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.
- Provide a high standard of administrative support using MS Office packages, including word processing, spreadsheets, filing, mail management and other duties.
- Financial administration including sourcing, ordering, processing invoices and undertaking cash holder duties using the company’s financial system and processes.
- Keep records, statistics and provide periodic analysis of figures as required.
- Source and order consumables and/or stock for the building, the shop, the office and the café.
- Oversee till and credit card operations and reconcile all monies through the finance system. Bank all monies accordingly.
- Assist the Assistant Operations Manager to co-ordinate recruitment, induction, training and management of seasonal staff including organising and providing emergency cover as required.
- Compile staff rotas and process timesheets.
- Supervise all seasonal staff and daily Health & Safety checks on Saturdays (Apr-Oct) and in the absence of the AOM.
- Assist AOM with administration tasks including visitor surveys, funding applications and local no cost marketing and promotions initiatives.
- Assist with meetings, activities, events and associated catering requirements.
- Provide assistance and guidance to visitors, staff and volunteers.
- Assist with the organisation and running of exhibitions, activities and special events.
- Maintain an awareness and knowledge of the risk management responsibilities appropriate to their role, as identified within the HLH Risk Policy and associated guidance documentation.
***A Disclosure Scotland PVG check is not required for this post***
***For shortlisted candidates, interviews will be held on 24th August 2026***