MIS & Data Manager

MIS & DATA MANAGER CANDIDATE INFORMATIONFinton House School holds a special place in thehearts of all those who have been here, either as apupil, a parent or as a member of staff. It is aunique school combining a warm child-centricenvironment with a high focus on wellbeing andvalues while also achieving outstanding academicresults. This is in the context of a non-selectiveentry, increasingly rare for Prep schools in thearea, and a specific objective to include childrenwith special education needs who can thrive in amainstream environment.Inclusion is part of the fabric of Finton House,together with a focus on building anunderstanding of our roles in the Communityaround us and our duty to contribute. All this isdown to the culture, care and commitment of ourhighly experienced staff who get the best out ofevery child from those that need early support inspecific areas to the more able who should bestretched. Working here is deeply rewarding and often agreat deal of fun - after all, happiness is the key toa successful education. Everyone works hard tomaintain the school’s success and outstandingreputation, while in the knowledge that protectionof their own wellbeing is taken very seriously.HeadmasterWELCOME FROM THE HEADMASTERBen Freeman 2Finton House is a thriving independent co-educational prep school for 340 children aged4-11. Located near Wandsworth Common in SouthWest London, Finton House is a non-selective,inclusive school where children are prepared tothrive in an ever-changing world. The school’scommitment to pastoral care is as strong as itscommitment to providing an outstandingeducation, and its academic achievements at 11+speak for themselves: at Finton House, every childcan shine bright. Finton House was founded in 1987 as a charitabletrust on the principles that there should be noacademic selection for entry into Reception andthat all the children, including those with specialeducational needs, should enjoy a completelyinclusive, nurturing environment. These principlesunderpin the educational experience. The schoolhas a strong reputation for nurturing mixed abilitycohorts of children to experience the joy oflearning and develop their skills, knowledge andwellbeing. The impact and success of a Fintoneducation is evident in the number of childrenwaiting for a place to join in Reception or for anoccasional vacancy in all Year groups, and theremarkable success of pupils being awardedplaces and scholarships into a wide range ofselective independent senior schools.The school motto “Open Hearts and GuidingHands” sums up the warm and caringrelationships that the school promotes in anurturing learning environment, in order toprovide the most complete education.ABOUT FINTON HOUSE33SELIFLFIBEEKINDNESSCOMUCATINMNIOCURIOSTYIMORALITYRESILIENCETESRCPEFINTON HOUSE GOALS45The MIS & Data Manager is responsible for thesuccessful implementation, ongoing management,and optimisation of the school’s ManagementInformation System (MIS) and related dataprocesses. The MIS & Data Manager will ensure that:School systems genuinely support itseducational mission.School data is accurate, consistent, andsecure.The MIS supports efficient day-to-dayoperations.Staff are confident and consistent in their useof systems.Reporting for leadership, governors, andcompliance is timely and reliable.School data governance and authenticationare fit for purpose.This is a systems ownership and data quality roleresponsible for data integrity, operationalsupport, reporting functionality and quality. It isnot a technical IT infrastructure role (i.e. notrelated to IT infrastructure development, cybersecurity, non-MIS system development orintegrations) as this function is provided by theSchool’s Head of IT and MIS Technical Support. JOBPURPOSE6MIS Implementation & OwnershipAct as project manager (PM) and operational lead for the migration tothe new MIS.Work with system vendors and Head of IT during implementation.Lead on:Data cleansing and preparationData mapping and validationUser Acceptance Testing (UAT)Configuration of workflows relevant to a prep schoolIdentification of potential new data workflows beneficial to theschoolMaintain documentation of system configuration and processes.Act as the school’s primary MIS superuser.Co-ordinate information on system updates and version control.Collaborate with Head of IT on joiner / leaver process for the MIS.Support Head of IT and Bursar where relevant implementing broaderdigital strategy.Day-to-Day MIS AdministrationManage MIS user roles and permissions (in liaison with the Bursar andHead of IT for security protocols).Provide first-line support to staff.Ensure consistent use of registers, assessment, pastoral logs, clubs andbilling records.Maintain system integrity during:AdmissionsNew Pupil onboardingYear-to-year transitionsPupil LeaversLiaise with vendors regarding issues and updates.KEYRESPONSIBILITIESData Integrity & QualityEnsure accuracy and completeness of pupil, staff and family records.Establish and maintain data standards and naming conventions.Monitor and resolve inconsistencies across modules.Run periodic data audits.Support GDPR compliance and data retention processes within theMIS system.Support MIS data integrity between departments.Collaborate with Head of IT on disaster recovery, backup andcontingency procedures for the MIS.Reporting & Management InformationProduce and support reporting for: SLT, Governors and Inspectionrequirements.Develop dashboards & summary reports to support decision-making.Reduce reliance on manual spreadsheet reporting.Support forecasting (e.g. pupil numbers, admissions pipeline).Assist with Subject Access Requests (SARs).Support academic data tracking and analytics.Admissions & Parent-Facing SystemsSupport admissions workflows within the MIS.Ensure parent portals function effectively.Oversee online forms and data capture processes.Support co-curricular, clubs, and wrap-around care systems.Finance & Cross-System CoordinationEnsure consistency between MIS and finance/billing systems.Support fee billing data accuracy.Work closely with finance staff to reduce reconciliation issues.Collaborate with IT on MIS data and process integrations but own thefunctional accuracy.Training & AdoptionOversee existing staff training programme.Train new staff in MIS usage.Develop simple user guides and process notes.Promote best practice and consistent system use.Act as a calm and approachable point of contact.788The duties and responsibilities outlined may be subject to changebased on the school's needs and priorities. We reserve the right tomodify or amend the job description at any time, in consultationwith the employee, to better align with our school's goals andobjectives. Finton House Educational Trust is committed to safeguarding andpromoting the welfare of children and young people. Applicantsmust undergo child protection screening, including checks with pastemployers and Disclosure and Barring Service. Details of all checksare to be found in our Recruitment, Selection & DisclosuresProcedure which is available on the school's website.SAFEGUARDINGEssentialExperience in an independent or prep school environment Several years’ experience administering an MIS, CRM, ERP orcomparable system.Strong data management and data quality experience.Ability to interpret and present data clearly.Strong organisational skills and attention to detail.Excellent interpersonal skills.Understanding of confidentiality and data protection.DesirableExperience of schools MIS platforms (e.g. iSAMS, Veracross,Engage).Experience supporting a system migration.Familiarity with admissions or billing workflows.Experience building dashboards or structured reporting.An understanding of relational data structures.Personal AttributesMethodical and structuredCalm under pressureService-mindedAnalytical but practicalHigh integrity and discretion.PERSONSPECIFICATION930 days’ holiday (full time equivalent) Finton House operates a generous defined benefit pension scheme forall employees. Support staff are enrolled into Scottish Widow with anemployer contribution of 7.5%All permanent employees benefit from Life Insurance covering Deathin Service to a value of 2 times salary.All permanent employees benefit from Income Protection insuranceshould the employee fall ill, providing support during long term illness.Employees have the option to buy into the group medical insuranceprovided through Aviva. This covers a wide variety of treatmentincluding optical and dental.Permanent employees benefit from a staff discount on fees for allchildren attending Finton of 65% (pro rata).Lunch is provided to all employees during term time, alongside accessto refreshments throughout the day.The School participates in both a Cycle & Technology Scheme allowingemployees to benefit from favourable purchase terms and taxefficiencies.All employees have access to an industry leading Employee AssistanceProgramme offering employees and their dependents access towellbeing resources including counselling and legal advice.Staff Loans are available for training courses and travel support.Finton operates a lively social life with regular staff events alongsidetraditional mentoring and support.BENEFITSFinton House Educational Trust is an equal opportunities employer and iscommitted to safeguarding and promoting the welfare of children and youngpeople. Applicants must be willing to undergo child protection screeningappropriate to the post. The appointment is subject to satisfactory pre-employment checks in accordance with the relevant statutory guidance, includingan enhanced Disclosure and Barring Service check, satisfactory references, proof ofidentity and qualifications, a review of their social media presence and asatisfactory medical report.