Head Office

Medical Directorate Administrator

Medical Directorate Administrator

Epsom | Hybrid Working | Medical Directorate | Permanent | Full-Time

Competitive salary available, depending on experience

37.5 Hours per week

Nuffield Health is the charity that’s building a healthier nation, one day at a time. From award-winning hospitals and leisure facilities to flagship community programmes – we’ll do whatever it takes to look after the UK’s wellbeing. It starts with passion and commitment to quality. It starts with you.

The Medical Directorate Administrator provides comprehensive organisational and administrative support to the Medical Directorate, playing a key role in the effective day‑to‑day running of the department. You’ll act as the primary point of contact for internal and external enquiries, support payments and procurement processes, contribute to medical governance activity, and provide high‑quality administrative support to senior medical leaders.

This role requires a high level of discretion, diplomacy, sound judgement and personal integrity, particularly when handling sensitive or confidential information.

As the Medical Directorate Administrator, you will:

• Be the primary point of contact for internal and external enquiries, handling confidential matters with discretion and diplomacy.

• Provide high‑quality administrative support, including preparing correspondence, reports, presentations and maintaining accurate records.

• Organise and support meetings, workshops and committees, including agendas, minutes, action tracking and follow‑up.

• Support medical governance activity, including monthly and quarterly reporting and preparation of external reports (e.g. GMC).

• Liaise with external bodies to coordinate meetings and governance requirements.

• Support payments, procurement and expenses processes, including raising POs, validating invoices and maintaining financial records.

• Manage competing priorities effectively, working independently to support the smooth day‑to‑day running of the Medical Directorate.

To succeed as the Medical Directorate Administrator, you’ll bring:

• Proven administrative or secretarial experience supporting senior leaders or directorate‑level teams.

• Highly proficient in Microsoft Office applications (Word, PowerPoint, Excel) and Outlook (email, calendars and databases).

• Experience using SharePoint, intranet or web‑based systems.

• Excellent written and verbal communication skills, with a strong track record of professionalism, tact and confidentiality.

• Ability to engage confidently and effectively with individuals at all levels of seniority, both internally and externally.

• Strong organisational skills with the ability to prioritise competing demands and work on own initiative.

Desirable:

• Experience supporting medical or clinical governance activities.

• Experience working within a healthcare environment or regulated setting.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That’s why we’ve developed a benefits package with you in mind. Here, you can choose from a range of fitness, lifestyle, health and fitness wellbeing rewards, such as free gym membership, health assessments, retail discounts and pension options.

At Nuffield Health, we take care of what’s important to you.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it’s a good idea to apply right away to ensure you’re considered for this role.

Apply today… It starts with you.

Rewards & Benefits

Helping you be and feel your best.

Annual Leave

25 days + Bank Holidays, increasing to 27 days after 5 years and to 30 days after 10 years of service.

Nuffield Health Healthcare Plan

Membership is free for employees and you can add partner and dependants at your own cost.

*eligibility criteria applies.

Financial Wellbeing

A range of employee benefits through a Financial Wellbeing provider – including affordable loans repaid through salary, access to your pay when you need it, simple savings, a government Help to Save scheme and money insights.

Cycle to Work Scheme

Save money, get fit and reduce your carbon footprint by taking advantage of this tax-efficient scheme to get a new bike.

Gym Membership

Free membership to any Nuffield Health gym, plus discounted memberships for family members.

Online GP

Discounted access to secure video and telephone GP consultations and a suite of healthcare management tools, provided by digital healthcare company Doctor Care Anywhere.

Relevant Stories

Sharing memorable experiences.

Hints & Tips

Help with your application.

Once you’ve found the right role for you, you can apply online. All you need to do at this stage is submit your CV, a covering email, and a few personal details.

Our recruitment team screens all of the applications we receive. So, if they see that you’ve got the right sort of skills and experience needed for the role, your details will be passed on to the relevant hiring manager. Then, if you fit all the criteria at this stage, you’ll be invited to take part in a video, telephone or face-to-face interview.

CV

Think about the skills and qualities asked for in the job description and show how you’ve applied those same skills and qualities in other roles. Focus on the things that will make us want to see more of you.

Covering email

Your CV will contain details about why you’d be a good fit for the role, but it’s well worth adding a short, snappy paragraph pulling out the two or three most compelling reasons as to why you’d be perfect for the job in your covering email..

Video interview

The video interview lasts 15-20 minutes if you get to this stage. On the day, look the part, be aware of your surroundings and practice your answers to feel prepared. Most of all, relax and be yourself.

DBS Checks

Some of our roles require a DBS check and they are processed through the Disclosure and Barring Service (DBS) as part of the recruitment process. These checks are to assist employers in making safer recruitment decisions. However, a check is just one part of robust recruitment practice.

Documents

You could be asked to provide proof of vaccinations as part of our Occupational Health pre-employment screening. We know it can be time consuming to get this information if you don’t already have it to hand, so we encourage you to start preparing this information to avoid any delays to the onboarding process.

Your current studies

If you are currently undertaking any strudies, education or apprenticeships, its worth noting there are some training provider we're not partnered with, and therefore potentially unable to support your continued learning. Ensure you share this at interview and for queries contact psc@nuffieldhealth.com

Feedback on applications

Due to the volume of applications we receive we are unable to provide individual feedback from an inital application.