Lettings Officer

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            recruit@daneshill.surrey.sch.uk
            01372 842509
           daneshillschool.co.uk

At Danes Hill, we work to create a school culture that fosters personal growth, inspires
passion, empowers courage and nurtures respect. We believe that these core values
truly embody the  spirit of our community and guide us on our journey towards
excellence. Our school values were articulated through a comprehensive consultation
process, involving our dedicated staff team, the valuable input of our parents through
consultations and surveys, and the voices of our pupils. Through this collaborative
effort, we gained a clear insight into what makes Danes Hill special.

Following careful analysis of feedback, we are
proud to share our four school values:
Growth, Passion, Courage, and Respect.
These values reflect the qualities we aim to
instil in our pupils, forming a strong foundation
for their academic and personal success. Our
current focus is on embedding these values
into every aspect of our school culture.

We aim to promote our values at every turn,
ensuring that they become an integral part of
our pupils’  lives. Our assemblies are dedicated
to living out these values, exploring real-life
examples and discussing the importance of
embracing growth, pursuing passions, showing
respect, and demonstrating courage. To
encourage and celebrate our pupils’
embodiment of these values, we are targeting
house points dedicated to recognising acts
aligned with our values. We are also
establishing pupil awards that commend
individuals who consistently exhibit our values
in their daily lives.

For our pupils to be able to embrace them,  our
shared understanding of our values is based
on the following statements:

• I can demonstrate Growth by – working

hard, giving my best effort, investing in my
own development, being active in the
development of those around me,
expanding my horizons, nurturing my
community

• I can demonstrate Passion by – being
inspired, showing curiosity, showing
ambition in all I do, striving to succeed,
showing dedication in all things, not giving
up

• I can demonstrate Courage by –

developing the confidence to take risks,
trying new things, not being afraid to fail,
speaking up for myself and for others,
telling the truth

• I can demonstrate Respect by – having an
awareness of others as well as myself,
treating everyone with dignity, showing
others kindness and consideration,
showing others empathy

We are excited about the positive impact our
values  are already having on our
community. Together, we  can nurture a
culture where growth, passion, respect, and
courage thrive. By embracing these values
and ensuring that we model and
demonstrate them in our professional lives,
we are confident that our pupils will develop
into confident, compassionate, and resilient
individuals, well-prepared to face any
challenge that comes their way.

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Thank you for showing an interest in Danes Hill School.  At our school, we believe
education should open doors, broaden horizons, and inspire young people to discover
who they can become. Every member of staff plays a vital role in shaping that journey,
and I am delighted that you are exploring the possibility of joining us.

Our vision: Belonging at heart, brilliance in every child, guides everything we do.
We believe childhood should be joyful, inspiring, and full of possibility. Our
contemporary Prep School is designed for modern families, offering a vibrant,
inclusive community where every child is celebrated, confident to grow, and
encouraged to blend curiosity, kindness, and creativity with academic excellence.

Together with families, we nurture not just bright minds but big hearts. We build
strong foundations and happy memories, preparing children not only for the next
school but for life. Our aim is to shape kind, confident individuals ready to thrive and
make their mark on the world.

This is a school where your ideas will be heard, your expertise valued, and your impact
felt. If you are passionate about nurturing potential and committed to continuous
improvement, you will find a purposeful and rewarding home here.

Colin Baty

Head

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ABOUT THE ROLE

Job title:

Job purpose:

Reporting to:

Hours:

Required:

Salary:

Benefits:

Closing Date:

Lettings Officer (For the right candidate, the responsibilities of Commercial Manager
and Lettings Officer could be combined into a single role.)
To manage the hire of school facilities to external users, ensuring bookings run
smoothly and safely outside normal school hours. Coordinate enquiries, oversee site
access and compliance, and help generate income while protecting the school’s
interests.
Commercial Manager

Part time: 12 hours per week, Hours to be worked over a minimum of three days - all
year round. Availability to work throughout the school holidays is essential. Some
flexibility required to cover meetings or events which may be held outside normal
hours.
As soon as possible

£29,325 per annum FTE, rising to £31,110 after first year in post pro rata (£8,798
actual starting salary based on 0.3 FTE),

Generous pension scheme. Free lunch on site during term time. Annual flu jabs,
online EAP service and counselling. Training and development support. Parking on
site.
February 20th. Please note that applications will be reviewed as they are received,
and the recruitment may close ahead of this date, if the right candidate has been
found.

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Job specification

Primary duties and responsibilities

• Act as the main point of contact for all lettings enquiries, providing information, quotations, and

availability of facilities.

• Manage the full lettings process, including bookings, contracts, invoicing, and payments.

• Coordinate access to school facilities, ensuring rooms, equipment, and resources are prepared

and secured before and after use.

• Ensure all users comply with safeguarding, health and safety, fire regulations, and school

policies.

• Carry out site supervision during lettings where required, including opening and closing the

premises.

• Liaise with the site team, cleaning, and premises staff to ensure facilities are maintained and

ready for use.

• Maintain accurate records of bookings, payments, and risk assessments.

• Deal with any issues, incidents, or complaints arising during lettings in a professional manner.

• Promote school facilities to increase lettings income, including liaising with community groups

and external organisations.

• Monitor wear and tear of facilities and report any damage or maintenance issues promptly.

Duties of all staff

• Playing a full part in the life of the school community, supporting its mission, ethos and policies.

• Setting high personal standards of dress and appearance, attendance/punctuality and class

discipline/behaviour, always upholding the staff code of conduct.

• Actively engaging in safeguarding practice and health and safety awareness around the school

sites.

• Committing to personal professional development, including active engagement in staff training

and the performance review process.

• Always complying with relevant school policies and procedures.

This job description should be seen as enabling rather than prescriptive and will be subject to
regular review as the needs of the School evolve. You will be required to undertake other
comparable duties as the line manager, Head or senior colleague may require from time to time.

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Person specification

Qualifications

• GCSEs (or equivalent) in English and Mathematics at Grade C/4 or above (or equivalent).

• Relevant training in health and safety, customer service, or facilities management (desirable).

Knowledge

• Knowledge of health and safety regulations, including fire safety and safeguarding requirements.

• Understanding of facilities management and site security procedures (desirable).

• Awareness of data protection and confidentiality requirements.

Experience

• Experience of managing bookings, lettings, or facilities in a school or similar environment.

• Experience of dealing with customers, external organisations, or the public.

• Experience of invoicing, or financial administration (desirable)

• Experience of working independently and making decisions in a supervisory role.

Competencies

• Strong organisational skills with the ability to manage multiple bookings and priorities.

• Excellent communication and interpersonal skills.

• Ability to work flexibly, including evenings and weekends.

• Confident in enforcing policies and procedures in a calm and professional manner.

• Ability to respond effectively to incidents, emergencies, or challenging situations.

• Good IT skills, including use of email, databases, and booking systems.

• Reliable, trustworthy, and able to maintain confidentiality at all times.

• Personal warmth and ability to build rapport with clients, visitors and colleagues.

• Flexibility and willingness to support school events and activities outside normal working hours as

required.

Danes Hill School is committed to safeguarding and promoting the welfare of children. We expect all
staff to share this commitment. All offers of employment are subject to the receipt of an enhanced DBS
check, satisfactory references and medical clearance, and other statutory checks. Online checks of
publicly available information will be carried out for shortlisted candidates, in line with KCSIE 2025.

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Location:

Danes Hill offers an exceptional working
environment, and when you visit the site you get
a proper sense of the grounds, facilities and
resources. Set in 55 acres with views across the
beautiful Surrey countryside, it can be hard to
believe that it’s still an easy distance from
London. Staff travel to Danes Hill from a wide
radius, with Oxshott station less than a 20-minute
walk from the Prep School (15 minutes from
Bevendean). Car parking is available for all staff,
as well as our Cycle to Work scheme.

Community:

Working at Danes Hill, you become part of a
large, dynamic community encompassing all the
teaching and non-teaching staff. Dedicated
support staff work in tandem with teaching staff,
taking care of many administrative and support
tasks in a friendly, cooperative environment.
Teaching takes place across 34 weeks of the year
(with additional training days). Appropriate
technology is provided during induction,
including laptops and accessories. Class sizes are
small and the resources available to support
teaching, pastoral care and our co-curricular
programme are fantastic.

Development:

As a place of education, it’s vital to us that we all
invest in our learning. A weekly staff meeting and
twilight training session takes place on a Monday
after school, with updates and focused training
on a range of subjects. Our Head of Staff
Development works with teachers new to the
profession, to make sure they get the support
that they need. Our appraisal and probation
systems ensure that everyone gets the chance to
review their work with their line manager, and we
invest in CPD and training across the School –
including professional qualifications and
apprenticeships.

Reward:

At Danes Hill, we are committed to ensuring that
everyone who works here benefits from fair and
transparent pay systems. Our teacher pay scale,
introduced in September 2023 following staff
consultation, offers a generous core salary along
with opportunities to take on additional
responsibilities through management allowances.
A new pay scale for support staff was also
developed and implemented in September 2024.

Benefits:

Generous pension schemes for both Teachers
and Support staff. Non-contractual fee remission
is given to all staff on a pro rata basis and
currently represents up to 50% reduction on full
fees, as well as free wraparound care and
discounted holiday clubs.

We offer a salary sacrifice scheme for electric
vehicles, giving staff the opportunity to lease a
brand-new electric car at a reduced cost. This
benefit supports our commitment to
sustainability while helping employees save on
tax and National Insurance contributions.

Healthcare:

The dedicated medical team at Danes Hill provide
excellent support to staff as well as pupils and
parents and organise flu jabs for staff annually.
Education Support are in place as the School’s
Employee Assistance Programme – providing
confidential help 24/7, 365 days a year.

Wellbeing:

Lunch is provided to all staff during term time
(and is healthy, plentiful and delicious!), and
several members of staff offer their expertise free
of charge to run different activities, including
circuit training, running, badminton, football and
the staff choir. The Common Room
team organises social events and charity
fundraisers.

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Danes Hill School
Leatherhead Rd, Oxshott KT22 0JG