Kit and Game Day Manager
REPORTS TO: Women’s Head Coach
LOCATION: Bristol Bears High Performance Centre, Abbots Leigh, Bristol, BS8 3TF. Where required, the role will include duties at off-site locations.
CONTRACT TYPE: Part-Time, 12 months fixed term contract
WORKING HOURS: 18 hours per week – this role will include working evenings and weekends
SALARY: £27,000 full time equivalent
CLOSING DATE: Friday 19th June at midnight
ABOUT BRISTOL BEARS
Bristol Bears Rugby is part of Stephen Lansdown’s sporting group of companies which includes Bristol Sport, Bristol City Football, Bristol Flyers Basketball and each of their respective community charities.
Our vision is ‘to inspire our community through rugby success’. Our supporters regularly attend Shaftesbury Park to watch the team perform in Premiership Women’s Rugby league.
ROLE SUMMARY
The Kit and Game Day Manager will oversee all kit, equipment, match kit laundry, and game day rugby operational delivery for Bristol Bears Women, ensuring professional standards across training, matchdays, travel, and player presentation.
The role will also support wider operational logistics and commercial kit requirements.
PRINCIPLE RESPONSIBILITIES
KIT & EQUIPMENT MANAGEMENT
- Coordinate all playing, training, and travel kit.
- Manage kit preparation for training and matchdays.
- Ensure kit consistency and adherence to club standards.
- Arrange embroidery and customisation requirements.
- Coordinate commercial and media-related kit requests.
LAUNDRY & STOCK MANAGEMENT
- Manage match day kit laundering and maintenance of training bibs and kit.
- Monitor kit stock levels and equipment inventory.
- Organise distribution and collection of kit and equipment.
MATCHDAY OPERATIONS
- Act as Match Day Team Manager.
- Support game day setup and rugby operational delivery.
- Coordinate dressing room and technical area preparation.
- Support matchday logistics and travel coordination.
TRAINING SUPPORT
- Prepare equipment and all kit for training sessions.
- Ensure training pitch is set up in advance of sessions as requested by coaches
- Assist coaching and performance staff with operational requirements.
- Ensure training environments are fully prepared and organised.
KEY RELATIONSHIPS
- Head Coach and other Rugby Coaches.
- General Manager
- Team Operations Manager
- Women’s Medical Lead
- Women’s Athletic Performance Lead
ESSENTIAL SKILLS
- Highly organised with strong attention to detail
- The successful applicant will be required to drive the club kit van and therefore must hold a valid full driving licence
- Excellent time management skills
- Ability to work as part of a team and the ability to work independently and efficiently
DESIRABLE SKILLS
- Experience and knowledge of working in a professional women’s sporting environment.
- Knowledge and experience of the PWR (Premiership Women’s Rugby)
HEALTH AND SAFETY
- Responsible for ensuring all health and safety procedures are followed at all times, with relevant documentation to support
- To ensure all employees complete the training required to do their job
- Report all incidents and accidents as required
- To complete and review the relevant risk assessments.
EQUAL OPPORTUNITIES
We are committed to the principle of equal opportunity and its policies for recruitment, selection, training, development and promotion are designed to ensure that no employee or potential employee receives less favourable treatment on the grounds of race, colour, nationality, religion or belief, sex, sexual orientation, marital status, age, ethnic and national origin, disability or gender reassignment.
SAFEGUARDING
Bristol Rugby Club Limited is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees to share this commitment. This role would be subject to an enhanced Disclosure Barring Service (DBS) check.
BENEFITS
As part of the Bears family, you’ll have access to a wide range of benefits, including:
WORK LIFE BALANCE
- 25 days annual leave plus bank holidays (pro rata)
FINANCIAL SECURITY
- Hargreaves Lansdown pension scheme
- Life assurance policy
FAMILY FRIENDLY BENEFITS
- Enhanced parental leave
HEALTH & WELLBEING
- Employee Assistance Programme
- HPC gym access (subject to player schedules)
- Company Sick Pay
- Career development opportunities through CPD and Apprenticeship Levy funding
TRAVEL & LIFESTYLE PERKS
- Cycle to Work scheme
- Discounted First Bus travel
- Electric vehicle scheme
FOOD & ON-SITE BENEFITS
- Subsidised meals at the HPC on training days
- Onsite parking at the HPC
SPORT, EVENTS & DISCOUNTS
- Matchday tickets for Bristol Bears Men and Women home fixtures
- Ad-hoc tickets for other Bristol Sport fixtures
- Discounts at Ashton Gate food and beverage outlets on matchdays
- Discounts with a variety of local businesses including attractions, hotels and cafes
- Discount at the Bristol Sport retail shop
- Bears Kit (where applicable for the role)
*Please note that some benefits are non-contractual and may be subject to change as well as subject to terms and conditions.