HR Coordinator
Role: HR Coordinator
Contract: Full-time, Permanent
Location: 95 McDonald Road, Edinburgh
Hours: 35 hours per week (Monday to Friday)
Salary: £28,000 per annum
Applications close: 16/02/2026
About the role
We are looking for a proactive and people-focused HR Coordinator to play a key role in delivering a high-quality HR service across the organisation. Reporting to the HR Manager, you will be the first point of contact for staff and applicants, providing clear, timely and supportive advice on HR policies, processes and procedures.
This is a varied role covering the full employee lifecycle, including recruitment, onboarding, payroll coordination and employee relations support. You will work closely with managers, Finance and external partners to ensure HR processes run smoothly, accurately and in line with organisational policies.
Key responsibilities
- Act as the first point of contact for staff and applicants, overseeing the HR mailbox
- Provide advice and guidance on HR policies and procedures
- Manage end-to-end recruitment, from job adverts to offers and pre-employment checks
- Support onboarding, inductions and probation reviews
- Monitor sickness absence and calculate sick pay entitlements
- Collate monthly payroll information and liaise with Finance and external payroll providers
- Maintain accurate HR systems (PeopleHR, Citation, SharePoint) in line with GDPR and organisation’s requirements
- Monitor training compliance, organise in person training
About you:
You will have previous HR experience and be CIPD Level 3 qualified (or working towards). You’ll be highly organised, confident handling sensitive information, and committed to delivering a high-quality HR service.
What we offer:
- A full and robust training and induction programme, including access to additional training during the course of employment
- Holiday entitlement of 36 days from the start of employment
- Free Confidential Employee Counselling Service
- Flexible and agile working
- Family-friendly policies, including family-friendly working hours (8.30 am – 4.30 pm Mondays to Thursdays and 2pm finish on Fridays)
Our values
For us, it’s not so much about what you know, but your attitude and values that are most important. We will provide full training on what you need to know, but you must be able to live our values:
Tailored – We always put people at the centre of our work.
Humour – Great things can be achieved when we are happy and have fun.
Resilient – Flexibility, confidence and creativity turn challenges into opportunities.
Integrity – Passion and professionalism are vital for all involved in our organisation.
Value – Everybody deserves respect and we are enriched through our differences.
Empathy – Compassion and care are in everything we do.
About Capella
At Capella, we believe in lasting change through lifelong learning, because everybody deserves to thrive.
Capella is a registered charity that operates Teens+, a sector-leading service for school leavers with additional support needs to reach their potential, and Sleep Action, formerly Sleep Scotland, the UK’s oldest sleep charity and leading provider of sleep support and training.
Capella was awarded Employer of the Year at the Edinburgh Chamber of Commerce Awards 2023 and the Outstanding Leadership Award at the Scottish Living Wage Awards. In 2026, the charity was shortlisted for three Edinburgh Chamber of Commerce Awards.
Capella is a great place to work with fantastic people, strong values and a clear sense of the difference we make. 94% of our team are proud to work for our organisation and 98% think we take positive action on health and wellbeing. We invest in our staff and offer extensive training and mentoring opportunities. As a growing organisation, we want to attract ambitious staff with a desire to achieve great things. If this sounds like a journey you’d like to join us on, we would love to hear from you.
How to apply
To apply for this role, please use the button below:
Note: We do not use recruitment agencies.