The Brilliant Club

Recruitment Pack

HR Coordinator

June 2026

Registered Limited Company: 07986971

Registered Charity: 1147771 (England and Wales), SC048774 (Scotland)

Registered Office: Fivefields, 8-10 Grosvenor Gardens, London, SW1W 0DH

HR Coordinator

Start Date: ASAP / Summer 2026

Salary: £27,984 (plus £2,000 London weighting for those living in London and within the M25).

Contract Type: Full Time (37.5 hours/week) Permanent

About the role

The HR Coordinator will play a key role in supporting the smooth running of The Brilliant Club’s HR operations. Sitting within a wider HR team, this role is primarily focused on delivering high quality administrative support across the employee lifecycle, particularly in relation to attraction, recruitment, selection, onboarding and offboarding activity.

Working closely with the HR Director and wider HR team, the HR Coordinator will help ensure that HR processes are delivered efficiently, consistently and with excellent attention to detail. The role will involve maintaining accurate employee records within our HR system (Personio), coordinating recruitment administration, supporting compliance processes and assisting with a range of people-related activities across the organisation.

Alongside core HR administration, the HR Coordinator will also have the opportunity to support wider HR and organisational projects, including elements of equality, diversity and inclusion work, process improvement initiatives and systems development. At times, the role may also involve supporting related administrative activity connected to our tutor workforce and wider operations processes.

This role would suit someone with strong organisational and administrative skills who thrives in a fast paced, detail-oriented environment and enjoys balancing multiple priorities. We are looking for someone who is proactive, flexible and willing to get stuck into a broad range of work, including opportunities that may sit slightly outside of their immediate remit in order to support their own development and the wider team.

Prior HR experience is not essential, however a genuine interest in HR, people, culture and organisational development is strongly encouraged and desirable. This is an excellent opportunity for someone who is looking to build a career within HR and develop their skills within a supportive, collaborative and mission-driven organisation.

About you

The role will best suit someone who

Essential – Excellent organisational and time management skills, with the ability to manage competing priorities effectively, work independently and exercise good judgement around when to escalate issues or seek support.

• Essential – Strong attention to detail and accuracy, with the ability to manage sensitive and confidential information with discretion and professionalism.

• Essential – Strong written and verbal communication skills, including the ability to tailor communication to different audiences and present information clearly and professionally.

Essential – Good numerical and mathematical ability, including confidence working with proportions and calculations relating to employee entitlements. Training will be provided, however an aptitude and awareness around working with numbers is essential.

• Essential – A proactive and solutions-focused approach to problem solving, with the ability to work both independently and collaboratively as part of a team.

• Essential – A demonstrable passion for The Brilliant Club’s mission to increase access to higher education for underrepresented groups.

• Essential – An interest in HR, people management, culture or organisational development, alongside a willingness to learn and develop within the role.

Essential – Adhere to information security policies included in the charity’s ISO 27001 manual and complete information security training.

• Desirable – Previous experience in an administrative role, particularly within a busy or fast paced environment.

• Desirable – Experience of working in a small or medium-sized charity or education environment.

• Desirable – Experience of working with HR systems, databases or managing sensitive employee data.

About The Brilliant Club

What we do

Access to higher education and the life-changing opportunities that come from attending the most competitive universities is not equal. 28 in 100 of the most advantaged students progress to the most competitive universities. In contrast, only 2 in 100 of the least advantaged young people access these universities.

We think this is fundamentally unfair. We work across the UK to support less advantaged students to access the most competitive universities, and to succeed when they get there.

Our programmes support social mobility through a range of approaches:

• Through The Scholars Programme, 15,000 students each year develop the knowledge, skills and confidence needed to access university

• Our pioneering approaches to university transition and student success ensure that less advantaged students are supported to achieve a strong degree

Parent Power empowers parents and carers to become champions for higher education in their communities and address any barriers their children face.

We hope that you’ll consider joining us, as we work to create a fairer society where no child’s education is limited by their background.

Working for us

• Hours: 37.5 hours per week Monday to Friday, flexible working with 10am – 3pm core hours, some evenings and weekends required.

• Benefits include: 36 days’ holiday (inclusive of bank holidays) increasing by 1 day per year up to a maximum of 41 days, employer contribution to pension, interest-free season ticket loan, five professional development day allowance, BUPA health cover cash plan.

• We’re happy to talk flexible working. We have offices in Leeds and London.

After your first month in this role, we expect you to be connecting face-to-face with colleagues on at least one day per week. In your first month, we’ll ask you to be in offices a little more regularly than this to make sure you’re getting to know your key colleagues and feeling connected to the organisation.

Our values

The Brilliant Club has three core values that underpin how we work. We look for people who share these values:

• We get to a solution

• We seek and act on the best data available

• We understand that little things go a long way

Diversity at The Brilliant Club

We mobilise the PhD community to support students who are less advantaged to access the most competitive universities and succeed when they get there. We think it is important that our charity reflects the lived experience of the communities we work with, and we want to be an organisation where employees from any background can thrive. We particularly welcome applications from disabled, Black, Asian, and Minority Ethnic, Lesbian, Gay, Bi, Trans, Non-binary (LGBTQ+) candidates, and candidates from low-income families.

“I am the Equality, Diversity and Inclusion Staff Engagement Lead at The Brilliant Club. My role is to help make the charity an inclusive working environment for all of our colleagues. I work with our amazing Staff Networks and colleagues in HR to ensure everyone at the charity has a sense of belonging.”

Emily - Equality, Diversity and Inclusion Staff Engagement Lead

“As the first in my family to go to university and having worked as a teacher in a
state school, I applied to join The Brilliant Club with a real passion for the
charity’s mission. I am grateful every day that I work at a charity that is
supportive of both professional development and flexible working, as well as
being full of kind and passionate colleagues.”
Leanne, Chief Operating Officer

Safeguarding

The Brilliant Club is committed to proactively safeguarding children, beneficiaries and staff and to taking reasonable steps to protect all those who come into contact with the charity from harm. The safety and welfare of everyone affected by the charity’s activities, especially children, is a key governance priority.

As part of our recruitment and selection process and commitment to safeguarding, we will undertake a Disclosure and Barring Service (DBS) check of all individuals in this role. Any offer of employment will be subject to a satisfactory disclosure report.

Responsibilities

• HR Administration: Support the administration of employee lifecycle processes, including recruitment, onboarding, contract changes and offboarding. Ensure HR documentation and processes are completed accurately, efficiently and in a timely manner.

• HR Systems and Data: Maintain accurate employee records within our HR system (Personio) and support with reporting, data collation and wider administrative processes as required.

• Recruitment Coordination: Coordinate recruitment administration and support hiring managers through different stages of the recruitment and onboarding process.

• HR and Organisational Projects: Support the delivery of HR, culture and EDI-related projects and initiatives, including providing administrative and coordination support where needed.

First-Line Support: Act as a first point of contact for HR-related queries, ensuring a professional, approachable and solutions-focused response, escalating matters appropriately where required.

Team Support and Collaboration: Work collaboratively across the wider HR team and organisation, contributing to a positive and inclusive working culture. This will sometimes include supporting related activity connected to our tutor workforce and wider operational priorities.

Flexible Working Across Teams: Across the charity we all pitch in to support different teams and areas of work. This may include supporting organisational events, collaborating on cross-team projects or providing temporary support to other functions where needed. We see this as an important opportunity to build organisational understanding and broaden professional skills and experience.

Person specification

Internal Stakeholder Knowledge and Management

Understanding and Sensitivity: Builds strong relationships with internal stakeholders by understanding their needs and expectations. Demonstrates sensitivity and discretion when handling confidential or complex matters.

Stakeholder Engagement: Maintains effective communication with colleagues across the organisation and any external stakeholders, ensuring queries and requests are addressed promptly and professionally.

Communication

• Audience Adaptation: Communicates clearly and effectively, tailoring tone and content to suit different audiences, both in writing and verbally.

• Clarity and Conciseness: Presents information in a clear and accessible manner, ensuring that key messages are understood by all relevant parties.

Initiative and Problem Solving

Proactive Approach: Identifies opportunities to improve HR processes and takes the initiative to implement solutions.

• Resourceful Thinking: Handles challenges with a practical and solution-oriented mindset, escalating issues where appropriate.

Time and Resource Management

Organisation and Prioritisation: Plans and manages workload effectively, balancing competing priorities to meet deadlines.

• Efficiency: Ensures tasks are completed accurately and in a timely manner, with attention to detail and quality.

Developing Self and Others

• Continuous Learning: Seeks out opportunities for personal and professional development, staying informed about HR trends and best practices.

• Team Support: Actively contributes to a positive team environment by supporting colleagues and sharing knowledge where appropriate.

Technical Skills

• Administrative Expertise: Demonstrates proficiency in administrative tools, such as Microsoft Office (Word, Excel, Outlook), and familiarity with HR systems (e.g., Personio) is desirable.

• Data Handling: Collects, organises, and analyses data accurately, producing reports and insights to support decision-making.

• Policy Awareness: Applies organisational policies effectively, ensuring consistency and compliance in all HR processes.

What comes next

To apply: Please submit your application by clicking here. As part of your application, you will be asked to submit your CV and complete the answers to some application questions.

AI Guidance for Candidates

Deadline: 9am on Monday 22 June 2026

Interviews: First stage interviews on 25 June 2026 and Second stage interviews on 1 July 2026

For more information: Visit our website or email recruitment@thebrilliantclub.org.