HR Assistant

JOB PROFILE

HR ASSISTANT

WELCOME

Thank you for the interest you have shown
in joining Luckley House School as HR
Assistant.

Luckley House is a warm and welcoming
boarding and day school. We are a
community, small enough at 370 pupils for
everyone to be seen, valued and counted but
large enough to provide a wide variety of
academic, sport and creative opportunities.

Our uniqueness lies in the combination
of our size, Christian ethos and flexibility
to meet the needs of individual pupils
and their families. We provide a distinctly
academic education that is tailored to the
individual needs of each pupil. This is offered
in the context of a broad curriculum which
celebrates the arts and sports as much as
academic achievement.

We are seeking an organised, professional,
and self-motivated HR Assistant to provide
high-quality HR support across the School.

This role reports directly to the Director
of HR and is well suited to someone with
strong administrative skills who is interested in
developing a career in HR.

The ideal candidate will have excellent written
and oral communication skills and meticulous
attention to detail. They will be highly
organised and efficient and be able to work
to tight deadlines. Previous experience in an
administrative or office-based role is essential
(preferably in HR). The ability to handle sensitive
information with discretion and maintain
confidentiality are also essential.

I am delighted that you are considering applying
for this role and hope that you feel inspired to
submit an application.

I look forward to hearing from you.

Mrs Claire Gilding-Brant
Head

ABOUT LUCKLEY
HOUSE

Luckley House is a co-educational,
independent day and boarding school for
pupils aged from 11 to 18 years. Situated
on the southern outskirts of Wokingham,
Berkshire, Luckley House is set in 20 acres
of landscaped lawns and majestic woodland.
The School has a Christian ethos with a
mission and values which flow from this.

Luckley House offers a highly personalized
academic experience, tailoring its education
to the individual needs of each pupil.

The academic results at both GCSE and A
Level consistently exceed national averages,
and the majority of students secure places at
their first-choice universities.

The mission of the School is to provide an
outstanding education for boys and girls
characterised by academic excellence, a rich and
diverse range of opportunities, aspiration and
enthusiasm for life and generosity of spirit. The
School has strong traditions in music, drama,
art, debating, community outreach and sport,
and there are many cocurricular activities open
to pupils to help them develop their talents to
reach the highest possible standards.

Luckley House was formed in 1959 through the
merger of two girls’ schools: Luckley School,
founded in 1918 on the current site, and
Oakfield House, established in the Lake District
in 1895.  The School adopted the name Luckley
House School in 2013, and in 2015 began
admitting boys for the first time. Over the past
decade, student numbers have grown by over
75%, with boys now comprising half of the
student body. Currently, the School has around
370 students and has been given approval to
expand to 420.

The School is committed to inclusivity,
welcoming pupils from all faiths and
backgrounds, which enriches the community
and prepares students for the diversity of the
modern world. Most students live within a
15-mile radius of the School, with many joining
in Years 7, 9, and the Sixth Form from both
independent and maintained schools. There
are 40 boarding places available, with between
35 and 40 students boarding on weeknights,
approximately half of whom are from abroad or
are weekly boarders.

THE ROLE

JOB TITLE:

 HR Assistant

JOB PURPOSE:  To contribute to the School’s
core values and aims by providing a comprehensive
administrative and operational support to the Human
Resources function, ensuring effective recruitment,
onboarding, staff administration, compliance with safer
recruitment requirements and the smooth day-to-day
running of HR processes across the School.

ACCOUNTABILITY:  To the Director of HR

TO START:  March 2026

TERMS:

Permanent, full time

HOURS:

35 hours per week
08:30-16:30 Monday to Friday
(1 hour unpaid lunch break)
52 weeks per year.

(There may be some flexibility for reduced hours in the
holidays.)

SALARY:

Competitive, depending on qualifications
and experience.

CLOSING DATE:  18 February 2026 (noon)

(Early applications are advised as we reserve the right to
interview and appoint before the closing date.)

KEY RESPONSIBILITIES

HR Administration and Records Management

Recruitment and Selection Support

1.  Maintain accurate and up-to-date personnel

1.  Provide administrative support throughout
the recruitment lifecycle, including drafting
job descriptions, person specifications,
adverts and job profiles.

2.  Coordinate advertising of vacancies through

external agencies, online platforms and the
School website.

3.  Liaise with recruitment agencies, Marketing
and external advertising providers as
required.

4.  Track applications, prepare shortlisting

and interview documentation and manage
candidate communications.

5.  Organise and coordinate interview
schedules, rooms, IT and catering
arrangements.

6.  Support interview days, including candidate
reception, identity and qualification checks.
7.  Conduct pre-employment checks such as

references and online searches.

Onboarding and Induction

1.  Coordinate onboarding for new starters,
issuing joining instructions and ensuring
completion of all pre-employment and safer
recruitment checks.

2.  Administer DBS checks, right to work
checks, overseas police clearances and
mandatory training requirements.

3.  Liaise with IT, Marketing and the School
Secretary to arrange system access,
equipment, badges, photographs and
induction arrangements.

4.  Prepare induction packs, staff biographies

and schedule IT induction sessions.

5.  Assist with the planning and delivery of staff

induction days.

records on SIMS and YouManage, as well as staff
training on an Excel matrix.

2.  Carry out annual audits of staff records and
update staff lists and shared resources.

3.  Record and monitor staff absences, producing

reports and statistics as required.

4.  Support the Director of HR with updates to the
Staff Handbook, Candidate Information Pack and
induction materials.

Training, Probation and Appraisal

1.  Monitor completion of mandatory training and
safeguarding briefings, issuing reminders where
necessary.

2.  Assist with the organisation of internal and

external training courses.

3.  Track probation periods and support managers
to ensure probation reviews are completed.
4.  Support the appraisal process for teaching and
support staff, including annual updates of job
descriptions.

Safeguarding, Compliance and Safer
Recruitment

1.  Ensure safer recruitment practices are followed
for staff, contractors, agency workers, volunteers
and peripatetic staff in line with KCSIE.

2.  Carry out DBS Update Service checks for exam

invigilators and other relevant workers.
3.  Provide identification lists and information to

the School Office as required.

Leavers and Staff Welfare

1.  Co-ordinate leaver processes, including IT

access termination and farewell arrangements.

2.  Support staff wellbeing initiatives, including

organising cards, gifts, flowers and celebrations
for significant events.

3.  Maintain records of staff milestones and

significant birthdays in line with data protection
requirements.

General Administrative Support

1.  Provide confidential administrative support to
the Director of HR, including minute-taking.
2.  Support office cover arrangements, rotas and

holiday schedules.

3.  Assist with examination cover arrangements and

daily administrative tasks.

4.  Support health and safety procedures, including

fire safety register checks.

5.  Undertake photocopying, filing and other

administrative duties as required.
6.  Carry out any other reasonable duties
commensurate with the role, skills and
experience.

PERSON SPECIFICATION

QUALIFICATIONS

A solid educational background, at least up to A level or equivalent.

CIPD qualification.

SKILLS

Excellent written and oral communication skills.

Highly organised and efficient with the ability to work to tight deadlines.

Proficient in the use of MS Office.

Able to work accurately with meticulous attention to detail.

Able to produce good quality notes and minute meetings.

PERSONAL QUALITIES/DISPOSITION

Able to work well both independently and as part of a team.

A proactive attitude and ability to use own initiative.

Discreet and able to maintain confidentiality.

Professional and welcoming manner and excellent customer service skills.

BACKGROUND/EXPERIENCE

Previous experience in an administrative or office-based role (preferably in HR).

Previous experience using HR systems or databases (or similar admin systems).

Previous experience of working in a school or education setting.

OTHER

A commitment to safeguarding and promoting the welfare of children and young
people.

A strong commitment to the principles of equality, diversity, and inclusion.

Empathy with the Christian ethos of the School.

ESSENTIAL

DESIRABLE

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HOW TO APPLY

For further details please contact please contact HR on 0118
974 3207 or 0118 974 3223 or via email
Recruitment@luckleyhouseschool.org

An application form is available on the School’s website
(www.luckleyhouseschool.org)

Closing date:  Wednesday 18 February 2026 (noon)

We reserve the right to interview and appoint before the
closing date.