HR Administrator & Recruitment Assistant

ROLE

HR Administrator & Recruitment Assistant (office-based)

HOURS OF WORK

24 per week

SALARY

£18,720 per annum (£15 per hour)

REPORTING TO

Head of HR

About The Stable Family Home Trust

The Stable Family Home Trust is a values-led organisation where people always come first. Our main
purpose is to support adults with learning disabilities to develop the skills and confidence that enable
them to live their lives as independently as possible; to participate in their local communities and be
valued for the extraordinary contribution they make to our society. We run a varied and exciting day
services programme from our three sites in Christchurch, Ringwood and Southbourne, and run
supported living and residential living services in Southbourne and Ringwood.

The Trust is a Registered Charity established in 1980 by a group of families whose young adult children
had learning disabilities - we now support over 100 people every year.

OUR MISSION STATEMENT

People are the foundation of our society, and we believe that everyone has a role to play in its
success, and our commitment is to support people with learning disabilities to be recognised for their
contribution.

OUR VISION

Our vision is a world where people with a learning disability have the same rights as everyone else,
have access to the same opportunities as everyone else and receive the support they need, in the way
they need it, so that they can live happy, healthy, productive lives as independently as they can.

We believe that every person who uses our services should be supported to achieve their ambitions in
a way that celebrates their individuality and uniqueness. Our person-centred approach is inclusive of
all and gives our service users the skills and confidence to be ambitious and participate in new
opportunities that broaden and enhance their lives.

Our core values and shared objectives are rooted in our belief that every person we support is a
valuable member of our society and are equal to everyone else within it.

OUR VALUES

•  Choice – giving everyone the information they need to make good choices
•  Collaboration – with our communities to increase participation and achievement
•  Respect – an environment where everyone is seen, heard and valued
•  Safety – safe services run by safe people in an environment where everyone is able to speak

out without fear

•  Trust – embracing accountability, honesty and openness at every level across the organisation

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About the Role:

In this role you will be the first point of contact for general HR-related queries from staff team
members, be responsible for organising our recruitment processes from application stage to
onboarding of new employees, and will also work collaboratively with our Finance team to support
payroll processes.

You will have excellent communication skills alongside excellent administration skills. You
understand the importance of confidentiality and discretion and pay great attention to detail and can
multi-task using an orderly and structured approach to ensure that your work is prioritised effectively
so that deadlines are met.

Key Responsibilities:

1.  Manage recruitment processes from advertising through to onboarding new staff.
2.  Ensure that all necessary checks have been undertaken before a formal offer can be made (ID,

DBS, Proof of Right to Work)

3.  Create ID cards for new starters, arrange for relevant equipment to be provided in

collaboration with the Finance team, and create email addresses and relevant system logins
for new starters.

4.  Ensure that Line Managers have all the information they need to enable them to welcome and

induct their new team member on day one of employment.

5.  Keep staff personnel folders updated and the staff structure updated to reflect current roles.
6.  Run weekly absence reports checking contractual sick leave entitlement and flagging any

triggered absence levels which require action to relevant managers.

7.  Keep oversight of sickness absence to ensure appropriate intervention is enabled.
8.  Monitor annual leave to ensure that all staff are taking their annual leave.
9.  Organise and maintain personnel records for all employees.
10. Create and distribute staff surveys when required and produce an evaluation report of these

surveys.

11. Answer queries about general HR-related issues from staff team members and direct them to

the relevant person within the HR team for more detailed support.

12. Support with general administrative tasks to support the Head of HR with employee relations

work and other aspects of HR provision.

General Responsibilities:

1.  Be responsible for your own health and safety and contribute to the overall management of health
and safety requirements across the organisation and comply with all the requirements of the
Health and Safety at Work Act 1974 in relation to your responsibility for the health and safety of
others.

2.  Comply with all the requirements of the Data Protection Act 2018 and the General Data

Protection Regulations 2018 to ensure the appropriate management of personal and sensitive
personal data.

3.  Comply with all safeguarding policies and procedures in relation to reporting safeguarding

concerns and follow all safety plans that are implemented to manage safeguarding concerns to
ensure the safety and wellbeing of service users.

4.  Proactively promote the Trust’s Diversity, Equity and Inclusion policy to ensure inclusion and

equity for all of our people.

HR Administrator & Recruitment Administrator Job Description - January 2026

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5.  Respect the right to privacy and the confidentiality of all people using our services, including their
families and carers, and maintain appropriate levels of confidentiality relating to colleagues,
volunteers and any other person involved in the work of the Trust.

6.  Support fundraising events and activities to support the development of the services the

organisation delivers when required – this may include evenings and weekends.

7.  Positively promote the work of the Trust when attending external meetings, events, and training

courses.

8.  Attend all training and development opportunities provided by the Trust to support you in your

role.

PERSON SPECIFICATION

A - Application (used for shortlisting); I – Interview

Essential Experience
Experience in an HR administration role or similar
Experience of using HR software systems for the management of personnel
records
Experience of working with confidential data
Experience of writing reports and undertaking analyses of relevant HR
trends and fields
Experience of creating content for job adverts
Essential Knowledge/Skills
Good understanding of legislation relating to the management of
confidential data
Confident in using Microsoft Office software, in particular Microsoft
Outlook, Word, Excel and PowerPoint
Knowledge of relevant legislation for managing HR processes
Knowledge of statutory sick pay, maternity pay and other employee financial
entitlements
Good understanding of equality, equity, and diversity in terms of ensuring
inclusivity for all

A/I
A/I

A/I
A/I

A/I

I

A/I

I

I

A/I

Competencies:

•  Collaboration: Ability to develop and maintain working relationships internally and externally
•  Communication: Ability to communicate information clearly in different formats to service

•

users and colleagues
IT Literacy: Ability to use IT systems for the purposes of email and data management, and to
use basic software packages including Microsoft Office (Outlook, Word, Excel, PowerPoint)

•  Proactive: Self-motivated with a reliable approach to timekeeping, a positive approach to

problem-solving and able to work independently or with minimal supervision when required

•  Systems driven: Ability to improve processes and develop systems to improve efficiency

HR Administrator & Recruitment Administrator Job Description - January 2026

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Other Information:

We are committed to promoting diversity within our staff team and particularly welcome applications
from people with disabilities and from different ethnic, socio-economic and educational
backgrounds.

Safer Recruitment: Safe recruitment is central to the safeguarding of our service users. As part of
recruitment, we carry out a vetting and barring check for those successful at interview, but this does
not necessarily exclude applicants with convictions. The DBS check for this role will be at Enhanced
with Barred check level. Failure to declare any relevant information that is later provided by the
Disclosure and Barring Service, may result in any offer of employment being withdrawn.

Your main place of work will be The Stables, Bisterne, Ringwood however you may be required to work
at other sites within the geographical area of the Trust when required.

HR Administrator & Recruitment Administrator Job Description - January 2026

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