Grants Manager

The Caerlow Trust Grants Manager

Position:

Grants Manager

Reporting to:

Charity Director

Location:

West London, hybrid working available

Salary:

£53,000 FTE

Contract type:

Permanent, full or part time (minimum of 21 hours per week)

Hours:

21 - 35 hours per week

Background

The  Caerlow  Trust  (“the  Trust”)  is  a  family-led  discretionary  grant-making  trust,  governed  by  four
trustees (the Board) that aims to alleviate poverty-related suffering in the United Kingdom.

The Trust’s operating principles are rooted in the basic belief that everyone deserves to have access
to sufficient resources such that they are not concerned with day-to-day survival. It aims to achieve
this by making grants targeting three main pillars of work: hunger, homelessness, and addiction.

Based in London, the Trust’s founders hope to make significant and meaningful change in the social
landscape of London but also to grow to have a nationwide focus over time. The ambition is for the
Trust  to  develop  rapidly  to  become  a  versatile  and  flexible  organisation  that  will  have  a  very  real
impact and make a difference to the lives of the people supported through its grants.

The Grants Manager will join our small but expanding team at an exciting time, having an important
part to play in turning this ambition into reality.

Role overview and purpose

The Grants Manager will provide a range of services that will be key to the Trust’s grant management
cycle  including  research,    assessment,  database  management  and  development,  reporting  and
evaluation. They will be the key contact for a portfolio of grant applicants and recipients, to support
them throughout their relationship with the Trust.

Key responsibilities

Grants Management:

•  Managing  a  portfolio  of  grants  throughout  the  entire  grant  cycle  including  assessment,  award,

support, monitoring and learning

•  Act  as  the  key  contact  for  grant  applicants  and  recipients,  developing  positive  and  supportive

working relationships

•  Organising and holding meetings with grantees, including taking notes and following up on actions

Registered charity number 1202408 ∙ Companies House registration number 14615179 (registered in England and Wales)
Correspondence address 13a Hillgate Street, London W8 7SP ∙ Registered office 5 New Street Square, London EC4A 3TW
enquiries@thecaerlowtrust.org

•  Administrative  tasks  relating  to  grants,  including  correspondence,  drafting  and  issuing

agreements, tracking of applications, reports and payments

•  Undertaking scoping work and research about organisations that may be appropriate for

funding

•  Reviewing grant applications, undertaking assessments and completing due diligence checks
•  Drafting summaries and papers to support Trustees to make informed decisions
•  Reviewing grantee reports to evaluate progress and ensure compliance with any grant conditions
•  Support budget management, financial reporting, cashflow monitoring and compliance with charity

regulations in relation to grants

•  Provide project management for new activities or grant programmes
•  Working with colleagues and grantees to develop the Trust’s impact reporting capabilities

Database and system management

•  Support  the  development  and  maintenance  of  our  systems  and  grant  management  database,

Beacon

•  Ensure all data is accurate, kept up to date and retained in line with data protection regulations
•  Provide support and guidance to grant applicants to access and use the grant application portal
•  Provide support and guidance to Trustees and other external evaluators to use Beacon portal

Other responsibilities

•  To represent the Trust at external events
•  To support ongoing improvement in the context of grant-making and organisational development
•  To role model desired behaviours in line with the Trust’s values
•  Provide other ad hoc support to the Director as needed

Key internal relationships and reporting lines

•  Receives line management and development from the Director
•  Works closely with other colleagues and volunteers as part of an small effective team

This role doesn’t currently have any line management responsibilities but it is likely to in the future as
the Trust grows.

Person specification

Knowledge and experience:
•  Knowledge  and  understanding  of  the  issues  being  supported  by  the Trust,  developed  through

work or study in a relevant field or through lived experience

•  Knowledge of charity finance, governance best practice, impact measurement and evaluation
•  Experience of the grant management cycle
•  High level of literacy and numeracy, including experience of handling and analysing qualitative

and quantitative data

•  High level of IT literacy with experience of working with MS365 applications and CRM databases
•  Experience of liaising with a range of different stakeholders

Registered charity number 1202408 ∙ Companies House registration number 14615179 (registered in England and Wales)
Correspondence address 13a Hillgate Street, London W8 7SP ∙ Registered office 5 New Street Square, London EC4A 3TW
enquiries@thecaerlowtrust.org

Key skills and abilities:
•  Outstanding communications skills with excellent written and spoken English
•  Excellent interpersonal skills
•  Attention to detail and commitment to quality
•  Strong administrative, planning and organising skills
•  Ability to work on your own and use initiative but knows when to seek advice and guidance
•  Ability to identify improvements and propose solutions
•  Collaborative and proactive approach to supporting others in a small team

Personal qualities:
•  Commitment to the vision, mission and values of the Trust
•  Dedication to the charity sector and the specific issues that are being addressed by the Trust
•  Commitment to respect and value equality and diversity and inclusion
•  Enthusiasm for continuing personal and professional development
•  Good judgment and integrity
•  Self-aware and empathetic
•  Appreciative of the joy of grant making and sense of humour
•  Adaptable and flexible, happy to work in an evolving and rapidly growing organisation

Other requirements
The Caerlow Trust is only able to consider applications from candidates who already have the right
to live and work in the United Kingdom.

The Grants Manager will be required to travel across the UK as part of their role.

Working for the Trust

The Trust  is  committed to  organisational  and  staff  development.  We  offer  various  opportunities for
staff  to  learn  and  develop,  with  management  who  are  devoted  to  coaching  and  development.  We
encourage staff to attend events such as conferences, expert and donor meetings, to keep abreast
of the developments in our areas of focus. The Trust is committed to being a good practice employer.
We offer flexible working arrangements and a wide range of staff benefits.

How to apply

Please submit a 2-page CV together with a 1-page supporting statement that outlines your motivation
for the role and summarises how your knowledge, experience and personal qualities match the person
specification. Please send these documents to recruitment@thecaerlowtrust.org

Closing date for applications is 13 March 2026.

We expect to hold first round interviews during the week starting 23 March.

Please note we reserve the right to close the post to new applications early if we receive a high volume
of good quality applications.

Registered charity number 1202408 ∙ Companies House registration number 14615179 (registered in England and Wales)
Correspondence address 13a Hillgate Street, London W8 7SP ∙ Registered office 5 New Street Square, London EC4A 3TW
enquiries@thecaerlowtrust.org