Governance and Workspace Assistant

About the role

Team: Planning, Governance and Assurance Directorate

As the Governance and Workspace Assistant, you will provide proactive, high quality administrative support to the Board of Trustees, Workspace Management and the compliance responsibilities of the Planning, Governance and Assurance Directorate.

What You’ll Be Doing

• Managing the annual Board meeting schedule, ensuring timely and efficient preparation, including organisation of pre-meetings.
• Coordinating in-person Board and online Committee meetings, including preparing and distributing papers and arranging logistics such as venues, travel, and accommodation.
• Responsible for accurately recording meeting minutes, capturing key discussions, decisions, and agreed actions.
• Support the maintenance of the charity’s governance records, including updating the Register of Interests and ensuring all Board and Committee action and decision logs are accurate and current.
• Providing administrative support for Workspace Management, including maintaining utilisation records and monitoring shared mailboxes.

This role is ideal for someone who enjoys variety in their day, takes pride in staying organised and conscientious, and thrives being part of a team that values their contribution.

About you

We’re looking for someone who has experience and understanding in the areas listed below. You don’t need to meet every requirement — if you feel you’d be a good fit, we encourage you to apply.

• Excellent administrative and organisational skills, supported by strong minute-taking abilities and solid IT literacy.
• Good communication skills with the ability to manage strong, collaborative relationships with senior colleagues.
• Proven experience in delivering proactive administrative support to a Board of Trustees within an organisation of similar scale.
• Understanding of charity governance principles and the roles and responsibilities of Executive Teams and Board of Trustees.

Additional Information

• Application deadline: 23:59, 08 February 2026
• Interviews will be held via Microsoft Teams between the 19-20th February. To apply, please complete our online application form.
• We are committed to being a truly inclusive employer. We welcome applications from everyone from all parts of the community.
• Adjustments are available throughout the application process.

Why work for us?

At Walk Wheel Cycle Trust, you'll be part of a movement to make it easier for people to walk and cycle.

We're all here to change things. You'll be part of an incredible community of talented, passionate, creative problem solvers all working together to change things for the better.

We act locally and think big - we have a vision of a society where the way we travel creates healthier places and happier lives for everyone.

You'll be questioning the status quo and daring to imagine a different world. You'll work on exciting, impactful projects that will stretch and empower you and you'll be rewarded by seeing the difference you make to people, communities and the planet.

We believe including everyone is central to who we are and what we want to achieve. We welcome difference and pride ourselves on creating a culture where you can be yourself and where your wellness is supported.

You'll be guaranteed to make friends for life and work with a team that is incredibly flexible, supportive, ethical and fun.

What we offer

Wellbeing

• 28 days leave per annum plus bank holidays for full-time working.
• Ability to buy an extra week of annual leave (pro rata for part-time staff).
• Staff volunteer days.
• 24/7 free, impartial and confidential support service.
• We are members of the Green Commute Initiative and Cycle Scheme who both offer cycle to work schemes.

Financial

• Group Personal Pension scheme with a 6% or 7% of basic salary contribution being matched by Walk Wheel Cycle Trust.
• Bike, computer and season ticket loans.
• Discount benefits.
• London Weighting Allowance of £4,530 for all those living within a London Borough (32 local authority districts plus the City of London).
• Death in service benefit – 3 times annual salary.

Family-friendly

• Enhanced maternity and paternity pay.
• Flexible Working practices (full-time hours are 37.5 per week, Monday - Friday).

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