First Aid Coordinator and Administrative Assistant

Job Pack
First Aid Coordinator and Administrative
Assistant

Permanent, term time
Monday – Friday, 0845-1545

Start date: March, with an opportunity to shadow our current First Aid Coordinator to
support a smooth handover.

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First Aid Coordinator and Administrative
Assistant

About the School
Hamilton College is a non-denominational Christian Independent school for children
and young people from the ages of 2-18. The school encompasses Nursery, Junior and
Senior levels generating a truly 'family' atmosphere for the individual as they journey
through the school.

We provide a challenging, inclusive education for all, with class numbers restricted to
ensure that adequate time and provision is accorded to the individual pupil. This
philosophy promotes excellence in the individual in their preferred areas of learning.
Our Vision and Purpose underpin all that we aim to do at Hamilton College.

Our Vision is that by inspiring children, together we can change their future, shape
society and make an impact on our world.

Our Purpose is to be a centre of excellence in education, where children are
encouraged to develop their own unique pathways preparing them for life and work
and to excel in a changing future.

The school sits in 17 acres of grounds comprising woodland, sports fields and
recreation areas and benefits from stunning views over Hamilton Park Racecourse
towards Strathclyde Country Park.

Academic
We are very proud of our academic standards, and our pupils perform consistently and
significantly above national averages at all levels throughout the school. In the Junior
School, pupils’ progress exceeds national expectations at each stage and in the Senior
School, our examination results regularly show that we add significant value to our
pupils’ educational progress.

Uniform
We insist on high standards in all areas of school life, including pupils’ appearance and
school uniform. A smart and tidy uniform helps us to instil pride in the school and Our
Ethos, promotes a positive work ethic, positive behaviour, maintains good discipline,
and fosters a spirit of partnership among pupils, as well as contributing to school
security and personal safety.

Behaviour
We expect pupils to respect the school, each other and themselves and treat others in
the way they would like to be treated. Respecting the Whole School Behaviour Code
helps to create a safe, pleasant learning environment where each pupil can achieve
their best and fulfil their God-given potential.

Christian values underpin everything we aim to do in the school.

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GRACE • CONFIDENCE • WISDOM
INNOVATION • COMPASSION • REFLECTION

Grace
We aim to be humble, generous, and polite. To give willingly without expecting
anything in return. To be aware of the consequences of our actions. To trust and
forgive, valuing friendship and service.

Confidence
We aim to be determined. To always do our best and celebrate achievements. To
develop our communication skills so that we can express ourselves clearly and
articulately. To work well independently and as part of a group.

Wisdom
We aim to make responsible decisions founded on sound knowledge, considered
understanding, and informed evaluation. To be balanced, expressing our views
assuredly, while respecting other beliefs and opinions.

Innovation
We aim to ask difficult questions and try new things. To dare to be different. To find
joy in our learning, and to inspire others. To keep trying when things get tough and to
work hard, actively seeking help when we need it.

Compassion
We aim to be caring, empathetic and respectful. To be a welcoming and supportive
family which contributes to local, national and international communities. To be
principled, honest, and fair.

Reflection
We aim to consider our strengths with self-awareness, while learning from our
mistakes. To know ourselves, considering our relationship with God and with the wider
world. To listen, think, and use our experiences to advise and support others.

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Purpose of the Role:

The First Aid Coordinator and Administrative Assistant’s role is to lead,
manage and deliver high-quality first aid provision across the school while also
providing essential administrative and attendance support to ensure the smooth and
safe operation of the school day.

The First Aid Coordinator and Administrative Assistant is responsible for responding to
first aid incidents, maintaining accurate records, overseeing first aid resources and
equipment and ensuring the compliance with statutory requirements and school
policies.  The role supports learners with ongoing medical needs and works closely
with parents, staff and external medical professionals to provide effective care across
the school community.

The First Aid Coordinator and Administrative Assistant also supports the overall
administrative operations of the school by assisting in attendance management.  The
First Aid Coordinator responsibilities include recording learners’ daily attendance
ensuring compliance with school policies and adhering to GDPR regulations.

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Job Description
First Aid Coordinator and Administrative
Assistant

Job Description: Full Time First Aid Coordinator and Administrative Assistant

Status and Hours: 32.5 hours per week, Monday – Friday, 0845-1545, term time.

Responsible to: Deputy Head Pastoral

Purpose of job:

To provide an effective, high-quality First Aid care to learners, act as the first point of
contact for serious first aid cases and oversee first aid care to all members of the
school community. The First Aid Coordinator and Administrative Assistant also supports
the overall administrative operations of the school by assisting in attendance
management.

Ethos:
To make an effective contribution towards meeting the aims of Hamilton College and
upholding its ethos.

A. Main Duties
Duties and Responsibilities:

1.  Manage the First Aid room and provide day-to-day medical care for all learners

and staff.

2.  Act as the first aid point of contact for serious injuries and accidents, including

head injuries/possible concussions.
3.  Manage learners with chronic illnesses.
4.  Administer medicines under protocols and oversee the administration of

medicines by appropriate others, ensuring appropriate records are maintained
and contact parents/carers as necessary.

5.  Coordinate vaccination sessions held by the Local Authority for the relevant age
groups of learners, undertaking the necessary communications with school
nurses and parents/carers, as well as ensuring appropriate records are
completed.

6.  Keep an accurate and up to date First Aid Log. Prepare monthly data analysis

of First Aid activities for SLT, and when requested.

7.  Enter all pupil medical information into 3sys (MIS) in liaison with the Data and
Staff Coordinator, to maintain accurate records in accordance with new and
changing medical needs. Inform staff of relevant information.

8.  Maintain and replenish the defibrillator, emergency adrenaline auto-injectors,

and emergency salbutamol inhalers located at the school.

9.  Deliver appropriate sessions at INSET or other times to support the delivery of

First Aid throughout the School.

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10. Support the staff who contribute to the delivery of First Aid.
11. Support Nursery staff as required in the provision of First Aid.
12. Organise appropriate accompaniment to hospital in the case of

an emergency response.

13. Carry out monthly stock audits of all First Aid boxes and First Aid kits

throughout the school (including those used for trips) and ensure they are
replenished. Liaise with the Finance Department to procure essential First Aid
supplies.

14. Ensure all emergency First Aid medical equipment is in good working order.
15. Ensure the Pupil Health Policy is actioned and kept up to date.
16. Keep an accurate list of all staff accredited First Aid at Work, together with
dates of expiry and liaise with the CPD coordinator to arrange training to
ensure that an appropriate number of staff for all areas of school are trained in
these skills.

17. Undergo training and maintain First Aid qualifications as necessary.
18. Maintain confidentiality of information acquired while undertaking duties for

the school.

19. Undertake main entrance duty each morning, monitoring lateness, in rotation

with other staff.

20. Senior School attendance daily – morning and afternoon checks, following

policy protocols.

21. Ensure new starts/leavers file transfers in Senior School. Liaise with schools
regarding transfer of data in compliance with GDPR (can be throughout year
however mainly in August for new starts).

22. Cleansing of Pupil Support records, archiving of files annually, and preparing
files for transfer to new schools in the Senior School, along with requesting
files and sending CP Transfer of File Letters to new learner’s previous schools
(August each year).

Quality Assurance

1.  To participate in the systematic self-evaluation of quality improvement as

required by the Senior Leadership Team (SLT).

Accountability

1.  To be accountable to and responsible for the performance of the main duties

and objectives, reporting to the Line Manager as required.

2.  To undertake all responsibilities whilst being mindful of the importance of

security, data protection and, most importantly, the protection of children.
3.  To ensure compliance with software licensing and copyright law and internal

policies and procedures.

Responsiveness
To contribute to school improvement groups and projects and undertake any other
duties reasonably required by the SLT.

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B. Specific Objectives

Health and Safety
To take all reasonable steps to exercise a duty of care and ensure the safety and
welfare of learners and staff.

Hamilton College Profile
To promote a positive, high profile for Hamilton College with learners, staff, and
visitors.

Professional Review
To undertake a programme of professional development as agreed with your line
manager and the Senior Leadership Team.

Resources
To make effective use of the accommodation, resources and facilities.

Confidentiality
To adhere to GDPR and Data Protection Regulations, whilst maintaining
confidentiality.

Safeguarding
Hamilton College is committed to safeguarding and promoting the welfare of learners.
We expect all staff to share this commitment and to undergo appropriate checks,
including an update PVG check.

February 2026

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Person Specification
First Aid Coordinator and Administrative
Assistant

Essential

Experience

Category
Qualifications and Training  First Aid at Work
qualification (or
willingness to train).
Good standard of general
education including
English and Maths.
Evidence of relevant
professional development.
Providing First Aid in a
workplace, school or
public setting.
Working in a busy
administrative role.
Maintaining accurate and
confidential records.
Using IT systems for data
entry, logging or
reporting.
Working with children,
young people or with
members of the public.
Strong understanding of
First Aid procedures.
Ability to stay calm under
pressure.
Excellent organisational
and administrative skills.
Competent IT user (email,
spreadsheets, digital
logs).
Ability to produce
accurate attendance
reports.
Understanding of GDPR
and confidentiality
requirements.
Clear and confident
communication skills.
Ability to work
independently and
prioritise.

Knowledge and Skills

Desirable
Additional medical-related
training (e.g. asthma,
anaphylaxis).

Experience in a school
environment.
Use of attendance
systems.
Coordinating First Aid
provision.
Handling sensitive pupil
data.

Knowledge of safeguarding
responsibilities.
Familiarity with school
attendance requirements.
Understanding of Health &
Safety in schools or public
setting.

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Personal Qualities

Other Requirements

Calm, reassuring and
confident manner.
Highly organised and
reliable.
Empathetic, caring and
supportive.
Strong attention to detail.
Professional, discreet and
trustworthy.
Current PVG membership
or eligible to obtain PVG
clearance (to work with
children).
Right to Work in UK
status.

Benefits and Rewards
In return for your contribution to the school you will receive:

•  Daily lunch and refreshments
•  Friendly, team-oriented and supportive working environment

If you would like more information, please contact the PA to the Headteacher on
01698 282700 or headteacher@hamiltoncollege.co.uk for an informal discussion.

How to Apply
To apply for this post please complete our application form and write a letter to our
Headteacher outlining your interest in the post.  Applications should be sent to
hcapplications@hamiltoncollege.co.uk by noon on 23 February 2026.

Applications open 9 February closing date 23 February 2026.

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