Financial Administration Team Leader

Work with the Iona CommunityTransforming lives tochange the world.Role title:Financial Administration Team LeaderReporting to:Head of Community ResourcesSalary band:Band E (£28,771 to £32,653, pro rata for Part Time)Type ofcontract:PermanentPlace of work:Home-based with regular meetings in Glasgow and occasionalmeetings on IonaHours of work:Full-time, 35 hours per weekIona Community9The Iona Community is an international, ecumenical Christian movement working forjustice and peace, the rebuilding of community and the renewal of worship. We long for ajust and peaceful world in which all of life can flourish. We are motivated by Christiancommitment and seek to work with others who share our vision and purpose. Our Community was founded in Glasgow, Scotland in 1938 by Rev George MacLeod, avisionary and social reformer.   Overview of the organisation·Lead the daily operations of the finance administration function·Support weekly, monthly and year-end processing and reports·Support for annual audit, respond to queries and collate documentation·Assist with annual budgeting and provide budget spend reports to senior managers ·Oversee processing of sales ledger, purchase ledger, expenses and monthly journal inputs·Manage all bank reconciliations, bank payments, inter-company transfers and approvalworkflows·Manage accounts payables, receivables, cheques, donations, transfers etc.,·Maintain accurate financial records using Xero, Civi, SharePoint, Microsoft Applicationsand Free2Book·Assist to file financial, regulatory and legal information with statutory bodies as and whenrequired·Maintain accurate financial information regarding donations and grants, including sourcesof donations·Assist with Financial data input to Civi database ·Provide information to Head of Community Resources to support cash management.·Liaise with the external payroll bureau ·Collate monthly payroll information, ensuring accurate submission, checking and approvalsby deadline·Respond to general payroll enquiries ·Work with colleagues across the organisation to provide financial guidance and support·Ensure compliance with organisational policies and charity finance regulationsMain responsibilitiesThe Financial Administration Team Leader oversees the day-to-day running of the financedepartment. This is a key role within the Iona Community, ensuring that financial processesare accurate, timely, and fully compliant. You will report directly to the Head of CommunityResources and assist the organisation Accountant, playing a central part in maintainingstrong financial controls and supporting the wider organisation. You will also beresponsible for the Finance Assistant, maintaining regular training, support anddevelopment.Job purpose·Bring finance domain knowledge to contribute to projectsselecting/implementing/upgrading other systems to ensure those systems can integrate asseamlessly as possible with our financial processes and systemsResponsibilities to help improve internal infrastructureAnd any other duties, reasonable and appropriate to the post, as may be requiredLevel of autonomy and decision-makingSupervision and budget responsibilityThis post has considerable day to day autonomy and the post holder can make decisionsrelating to the area of responsibility. Changes to processes etc. will require to be referredupwards as appropriate.CommunicationsThe main internal contacts of the post are: Colleagues in the Glasgow Office, on Iona and at CamasThe main external contacts of the post are: Members, Suppliers, Contractors and Service Providers;Customers; the Bank.The post has supervisory responsibility for the Finance Administration Assistant,conducting 1:1 Reviews, Professional Development Planning and Training Needs Analysis. be in sympathy with the purpose, values and practices of the Iona Communityengage as an active learner in their field of expertise, taking up CPD and trainingopportunities as they arisebe self-starters, managing their own core administration and taking initiative/acting inconsultation where appropriatestep in for and support colleagues as needed across the whole organisationuphold and enhance the reputation of the Iona Community at all times.All staff of the Iona Community are expected to: ·Proven experience working within a finance function (4 years+)Essential·Strong, hands-on experience using the Xero Accounting system Essential·Excellent organisational skills, with strong attention to detail, accurate recordkeeping and effective data managementEssential·Highly organised with the ability to put in place schedules and routines thatgive clarity to the wider team of what you needEssential·Good time management skills with the ability to plan and balance time acrossmultiple lines of accountability (i.e financial operations and project work)Essential·Self-motivated and able to work independently and as part of a TeamEssential·Flexible approach with the ability to work to deadlinesEssential·Strong IT skills, particularly Microsoft Office 365 and SharePoint Essential·Practical approach to problem solvingEssential·Comfortable with researching, assisting and introducing new systems andprocedures when requiredDesirable·Previous experience of using Civi (membership and donor database) or similarCRM systemDesirable·A professional bookkeeping or accounting qualification(AAT/IAB/ACCA/CIMA) completed or currently in processDesirablePerson SpecificationHow to applyClosing date: Thursday 12 March 2026thInterview date: Wednesday 25 March 2026, in Fairfield, Glasgow. thPlease apply by email using the application form to outline your experience andsuitability for the role. text text textThe Iona Community, Suite 9, Fairfield, 1048 Govan Road, Glasgow, Scotland G51 4XS Iona Community is a Scottish Charity regulated by the Scottish Charity Regulator (OSCR). Company No: SC096243 | Charity No: SC003794 Email: icrecruitment@iona.org.uk Financial Administration Team Leader