Finance & Donor Care Assistant (TEMP)

Job description – Finance &
Donor Care Assistant

Job Title: Finance & Donor Care Assistant (TEMP)

Department/Location: Office-based at Charity HQ, Royal Aberdeen Children’s Hospital.

Reports to: Director of Business Services

Staff Responsibilities: None

Hours of work: 34.5 hours (full-time).

Summary of Position:

To assist with the efficient and effective day-to-day activities of the charity head office and the
smooth running of the organisation in terms of financial processing.

PRIMARY RESPONSIBILITIES

Income Processing

Accurate recording of donations on fundraising database (Raiser’s Edge) and financial systems (XERO) to
ensure donation restrictions are honoured and so that donors can be thanked appropriately.

•  Direct Donations
•  Monthly standing orders/regular givers
•  Online Giving (Just Giving, Enthuse, Blackbaud, etc)
•  Database Maintenance
•  Gift Aid Recording
•  Gift In Kind Recording
•
Invoicing & Receipting

Expenditure Processing

Processing of Accounts Payable transactions for approval by the Director of Business Services

•  Supplier Invoice
•  Employee Expenses
•  Grant Funding payments
•  Purchase Orders

Other Accounting Tasks

•  Supporting with procurement of items requested through funding applications.
•  Assist with finance reporting as required.
•  Completion of such other roles and/or tasks as may be reasonably asked for by a senior official

within the charity.

Person Specification

Knowledge and Experience

•  Working knowledge of Office365 and its related software programmes desireable,

although full training will be provided.

•  Good understanding of GDPR and/or willingness to undertake training to meet data

protection, safeguarding and confidentiality requirements.

•  Experience in the use of Raiser’s Edge and XERO would be beneficial.

Skills and Abilities

•  Good IT skills.
•  Ability to manage multiple priorities.
•  Excellent interpersonal, written, and verbal communication skills, including the ability to

work with a wide range of external and internal stakeholders.

•  Handling highly confidential information in an honest and trustworthy way.
•  Highly motivated with a positive attitude.
•  A willingness to learn new software, processes and office skills.
•  Ability to work on own initiative, as well as part of a team.

Competencies

•  Strong organisational skills
•  Good interpersonal skills
•  Multi-tasker
•  Customer service focus
•  Effective communicator, on phone, in writing and in person

Job Type: Temporary (expected 6 months), Full-time

Pay:   £23,000 to £27,000 per annum dependant on experience

Benefits:

•  Company pension
•  Life insurance
•  On-site parking
•  Sick pay
•  Cycle to work scheme
•  Employee assistance package

Schedule: Monday to Friday

Education: NAT5 or equivalent

Experience: Some work experience preferred but school leavers are welcome to apply.

Licence/Certification: Driving Licence (desirable)

Work authorisation: United Kingdom (required)

Application deadline: Friday 27th March 2026