Finance Coordinator

The Brilliant Club
Recruitment Pack

Finance Coordinator

February 2026

Registered Limited Company: 07986971

Registered Charity: 1147771 (England and Wales), SC048774 (Scotland)

Registered Office: Fivefields, 8-10 Grosvenor Gardens, London, SW1W 0DH

Finance Coordinator 0.8FTE – 1.0FTE
Start Date: Immediately on completion of notice period
Salary: £27,984 (plus £2,000 London weighting for those living in London and within the
M25), pro-rated for 0.8FTE – 1.0FTE
Contract Type: Permanent

About the role
We are excited to be recruiting a Finance Coordinator to support the Finance team to fulfil day-
to-day objectives and help the wider organisation to deliver the goals set out in Join the Club
2021-2026 and beyond.

The Finance Coordinator position will report to the Finance Manager. The role will manage a
varied workload that includes checking and approving expenses, bank reconciliations, purchase
invoices, maintaining purchase orders, support credit control, managing the Finance inbox and
phone, responding to staff and supplier queries and supporting the Finance team with the
departmental targets. The role requires an enthusiastic individual with an eye for detail and good
interpersonal skills.

The successful candidate will champion the charity’s values and embody them in interactions with
colleagues and external stakeholders. To ensure excellent working relationships are maintained,
they will be effective communicators with staff and external stakeholders. They will continually
improve in their areas of responsibility, looking at how the Finance department can be more
efficient and implementing new ideas. They will be positive and proactive, with a commitment to
delivering excellent standards.

While this role can be based in our London or Leeds offices, some travel will be required to London
for events and to attend in-person meetings.

About you
The role will best suit someone who

Is proactive and adaptable with a can-do attitude
Is able to work to tight deadlines and prioritise work appropriately

•  Has experience in a similar finance role
•  Has good knowledge of Microsoft Excel
•
•
•  Can communicate effectively with staff and stakeholders
•  Has experience of using accounting systems
•  Adheres to information security policies included in the charity’s ISO 27001 manual and

complete information security training

•  Has a demonstrable passion for furthering The Brilliant Club’s mission
•  Has or is working towards accounting qualifications e.g. AAT, part qualified CIMA etc

(desirable)

About The Brilliant Club
What we do
Access to higher education and the life-changing opportunities that come from attending the
most competitive universities is not equal. 28 in 100 of the most advantaged students progress to
the most competitive universities. In contrast, only 2 in 100 of the least advantaged young people
access these universities.

We think this is fundamentally unfair. We work across the UK to support less advantaged students
to access the most competitive universities, and to succeed when they get there.

Between 2021 and 2026, we will work with 100,000 students across the UK to help them to develop
the knowledge, skills and confidence to access the most competitive universities. We will also
support 11,000 students from disadvantaged backgrounds to succeed once they enter
universities.

We hope that you’ll consider joining us, as we work to create a fairer society where no child’s
education is limited by their background.

Working for us

•  Hours: 30 to 37.5 hours per week (0.8FTE or 1.0FTE). Flexible working with core hours to be

agreed.

•  Benefits include: 36 days’ holiday (inclusive of bank holidays), increasing by 1 day per year
up to a maximum of 41 days (pro rata for part-time), employer contribution to pension,
interest-free season ticket loan, professional development day allowance, BUPA health
cover cash plan.

•  We’re happy to talk flexible working. We have offices in Leeds and London.
•  After your first month in this role, we expect you to be connecting face-to-face with

colleagues on at least one day per week. In your first month, we’ll ask you to be in offices a

little more regularly than this to make sure you’re getting to know your key colleagues and
feeling connected to the organisation. We expect that part time colleagues would pro
rata the amount of office days based on their contracted hours.

Our values
The Brilliant Club has three core values that underpin how we work. We look for people who share
these values:

•  We get to a solution
•  We seek and act on the best data available
•  We understand that little things go a long way

“As the first in my family to go to university and having worked as a teacher in a

state school, I applied to join The Brilliant Club with a real passion for the
charity’s mission. I am grateful every day that I work at a charity that is
supportive of both professional development and flexible working, as well as
being full of kind and passionate colleagues.”

   Leanne, Chief Operating Officer

Diversity at The Brilliant Club
We mobilise the PhD community to support students who are less advantaged to access the most
competitive universities and succeed when they get there. We think it is important that our charity
reflects the lived experience of the communities we work with, and we want to be an
organisation where employees from any background can thrive. We particularly welcome
applications from disabled, Black, Asian, and Minority Ethnic, Lesbian, Gay, Bi, Trans, Non-binary
(LGBTQ+) candidates, and candidates from low-income families.

 “I am the Equality, Diversity and Inclusion Staff Engagement Lead at The Brilliant
Club. My role is to help make the charity an inclusive working environment for all
of our colleagues. I work with our amazing Staff Networks and colleagues in HR
to ensure everyone at the charity has a sense of belonging.”
Emily - Equality, Diversity and Inclusion Staff Engagement Lead

Safeguarding
The Brilliant Club is committed to proactively safeguarding children, beneficiaries and staff and to
taking reasonable steps to protect all those who come into contact with the charity from harm.
The safety and welfare of everyone affected by the charity’s activities, especially children, is a key
governance priority.

As part of our recruitment and selection process and commitment to safeguarding, we will
undertake a Disclosure and Barring Service (DBS) check of all individuals in this role. Any offer of
employment will be subject to a satisfactory disclosure report.

Responsibilities
The following areas of responsibility are the core of the role. However, the role is flexible and will
vary according to the needs of the team, and the background and experience of the successful
applicant.

Finance Tasks

•  Processing staff and tutor expenses and responding to queries on this.
•  Processing bank reconciliations.
•  Processing supplier invoices and generating supplier payments.
•  Maintaining purchase orders and supplier details.
•  Support with credit control, this may include corresponding with schools and universities via

phone calls or emails, ensuring to maintain positive stakeholder relationships and deliver a
high quality service.

•  Responding to colleagues and stakeholder queries.
•  Supporting the wider activity of the finance team such as managing the finance email

account, phone and post.

Cross-organisational Work

•  Support The Brilliant Club’s wider activities, such as assisting with programme events if

needed

Person specification
Time and Resource Management:

•  Ability to work to tight deadlines while maintaining a high level of accuracy
•  Ability to be flexible and adapt to changing priorities

External Stakeholder Knowledge and Management:

•  Confident in handling enquiries from external stakeholders and adapting approach to

meet different needs

Communication:

•  Ability to communicate effectively with staff and stakeholders

Initiative and Problem-solving:

•  Proactive and adaptable with a can-do attitude
•  Works with their team to respond quickly to solve problems
•  Detail orientated, ensuring that internal control processes are adhered to

Developing Self and Others:

•  Self-reflective and committed to own professional development

What comes next
To apply: Please submit your application by clicking here. As part of your application, you will be
asked to submit your CV and complete the answers to some application questions.
Deadline: 5.00pm on Sunday 8th March
Interviews: First round: Thursday 12th March. Second round: Tuesday 17th March. Interviews will take
place virtually on Microsoft Teams.
For more information: Visit our website or email recruitment@thebrilliantclub.org