Finance Assistant - Purchase Ledger & Operations Support

An exciting opportunity as a Finance Assistant has become available to join the team at Carnoustie Golf Links as part of the finance team at our world-famous golf course.
This is a permanent position where the successful applicant will work 22 hours a week, Monday-Friday.
​This position will support the Finance function and wider business through the effective administration of purchase orders, supplier invoices, cash handling, and reconciliations, ensuring accuracy, control, and timely reporting across the business.
The role is key to maintaining financial controls, ensuring accurate processing, and supporting operational departments with purchasing and reporting requirements. These tasks include but are not limited to:
Purchase Order Management
• Monitor and manage the central Purchase Order (PO) inbox
• Review requisitions to ensure completeness and accuracy before processing
• Ensure appropriate approval has been obtained in line with company procedures
• Raise and input approved Purchase Orders onto Sage 50
• Liaise with Heads of Department and senior management to obtain required approvals
• Maintain accurate records of all PO activity
Invoice Processing & Reconciliation
• Perform three-way matching of Purchase Orders, delivery notes, and supplier invoices
• Process and record supplier invoices linked to approved Purchase Orders within Sage 50
• Scan and upload invoices and supporting documentation to the system
• Assist in resolving discrepancies relating to Purchase Order-based invoices
• Invoices received without an associated Purchase Order will be processed separately by the Assistant Accountant, to ensure appropriate segregation of duties is maintained
GRNI (Goods Received Not Invoiced) Management
• Prepare and maintain weekly GRNI reports
• Investigate and clear aged GRNI balances
• Liaise with departments to confirm receipt of goods/services
• Support timely closure of outstanding Purchase Orders
Cash Handling
• Perform weekly cash counting across relevant departments
• Ensure accuracy and completeness of cash records
• Investigate and report any discrepancies
Supplier Statement Reconciliations
• Reconcile supplier statements across all group entities
• Identify and resolve discrepancies in a timely manner
Credit Card Processing
• Process and reconcile company credit card transactions
• Upload and record all supporting receipts and documentation within the system
• Process company credit card activity, including COO expenditure
• Ensure all transactions are supported by appropriate documentation in line with company policy
• Follow up on any missing receipts in a timely manner
• Maintain accurate and organised records in line with company procedures
General Finance Support
• Provide ad hoc support to the Finance team as required
• Assist in maintaining strong financial controls and compliance with internal procedures
The ideal candidate will have experience using accounting systems (e.g., Sage 50) and previous experience in a finance or administrative environment.​
Why work with us?
Staff Discounts in The Professional Shop and Rookery Restaurant
National HR Cherries Awards ‘Wellbeing in the Workplace’ Winner 2023
Courier Awards ‘Best Overall Business’ Winner 2023
Courier Awards ‘Leisure, Tourism and Hospitality’ Winner 2023
Interdepartmental Catch-ups with our CEO
Information campaigns on various topics (including LGBTQ+, mental health, menopause, stress and burnout prevention and men’s and women’s health)
Staff Social Committee, events, initiatives and incentives
Learning and Development opportunities
A ‘human being’ organisation that values and respects all employees
At Carnoustie, we pride ourselves on being a world leading golf destination, holding our values of Authenticity, Inclusivity, Sustainability and Innovation and Development at the heart of all that we achieve. Joining our team would mean upholding these values in all aspects of working life, striving to enhance our customer experience is every way possible.