Finance Assistant – Part Time
THE KISHARON CHARITABLE TRUST
Remote
Part-time
Listed 1 week ago
Job Title: Finance Assistant – Part Time Salary Range: £xxxx Responsible To: Group Financial Controller 1. Job Summary The role provides financial support across both accounts payable and general accounting activities within a group finance function. Responsibilities include processing supplier invoices, managing payment runs, reconciling statements, and supporting VAT returns, accruals, and prepayments. The postholder also assists with sales invoicing, pensions, and balance sheet reconciliations. The position requires strong Excel skills, attention to detail, and the ability to manage multiple tasks under pressure. Effective communication, teamwork, and a proactive attitude are essential for success in this role. 2. Organisation Chart Group FInancial Controller Finance Manager - Business Partnering Finance Manager - Education Services Group Income Accountant Financial Accountant Finance Assistant x2 Finance and Housing Assistant Finance Assistant & Internal Audit Senior Accounts Assistant Senior Accounts Assistant and Housing Administrator Finance Officer x2 3. Main Responsibilities • Process supplier invoices/staff expenses, ensuring accurate and timely entry into the accounting systems. • Ensure proper coding of invoices and adherence to company approval workflows. • Assist with preparation of payment runs and ad hoc payments. • Reconcile supplier statements monthly and follow up on outstanding items/supplier queries daily. • Support Senior Accounts Assistants. • Other ad hoc duties as required by the Group Financial Controller or the Finance Team. • Bank account reconciliations and bank reporting. • Administration of Operations teams local expenditure processes – cash and card. • Administration of KL petty cash systems. Page 1 of 3 4. Key Values In addition to undertaking the duties as outlined above, the post holder will be expected to adhere to the following: • Organisational Values To behave in accordance with the organisation’s values or Respect, Integrity, Community and Excellence. • Equality & Diversity To act in accordance with the Organisations Equality & Diversity Policy, which is designed to prevent discrimination of any kind. • Health & Safety Ensure that all duties are carried out in line with the Organisation’s Health & Safety Policy. • Risk Management Responsible for reporting complaints, incidents and near misses through the appropriate reporting procedures. Responsibility for attending health & safety training as required. Responsibility for assisting with risk assessments. 5. Note This job description outlines the roles, duties and responsibilities of the post. It is not intended to detail all specific tasks. Kisharon Langdon reserves the right to alter the content of this job description to reflect the changing needs of the organisation but is a correct reflection of the main duties of the post at the time of writing. 6. Acceptance I agree to undertake the duties of the job in accordance with the above. Signed: ……………………………………………………... (Post Holder) Name: ………………………………………………………. (Print) Date: ……………………. Signed: ……………………………………………………... (Line Manager) Name: ………………………………………………………. (Print) Date: ……………………. This document is to be signed and returned to the HR Department on your appointment and/or at the review point for Kisharon Langdon Job Descriptions. The signed copy will be retained on your Personal File. Page 2 of 3 PERSON SPECIFICATION Finance Assistant Essential Desirable Qualifications • Excellent Numeracy and • Part Qualified (preferred) Knowledge & Experience Communication & People Skills Organisation Skills Specialist Skills Other Literacy skills • Strong Excel skills including (pivot tables, xlookup) • Highly IT literate • 1-2 years experience with bank reconciliations • 3-5 years experience working with Accounts Payable • Excellent written and verbal • Helpful and supportive communication skills • Be able to maintain confidentiality, acting in a professional manner at all times attitude • Good at working as part of a team with a can-do attitude • Organised, able to work on own initiative and meet set deadlines • Able to manage various priorities • Good time management skills • A proactive and inquisitive mindset, eager to improve processes and add value • Ability to manage multiple tasks and meet tight deadlines • Good accounting knowledge • Strong proficiency with accounting systems and financial controls • Strong analytical problem solving skills • Excellent attention to detail and ability to work under pressure • • Commitment to the organisation’s ethos and aims, and the ability to respect, support, promote and work within a Jewish ethos. • Acceptance of and commitment to the principles underlying the organisation’s Equality & Diversity and Health & Safety Policies. Page 3 of 3