Finance Assistant (part time)

To deliver accurate and timely day-to-day financial operations across ILM Highland, ensuring effective processing of transactions, maintenance of financial records and provision of reliable financial information to support management and reporting.

Responsible for transactional finance activities across two companies, including purchase ledger, sales ledger, reconciliations, banking and payroll administration. The role operates within established financial procedures and internal controls, exercising judgement within defined parameters and escalating non-routine matters to the Finance Manager. Provides financial information to support operational and management decision-making

People Responsibility

No direct line management responsibility

Financial & Resource Responsibility

Processes and monitors financial transactions across multiple departments. Provides budgeting information and financial data to support decision-making, but does not hold direct budget accountability.

• • Process supplier invoices, credit notes, and purchase orders
  • Prepare and issue customer invoices and statements
  • Reconcile bank accounts, credit cards, and petty cash
  • Process employee expense claims and reimbursements
  • Monitor and maintain accounts payable and receivable ledgers
  • Follow up on overdue customer payments professionally
  • Match, batch, and code invoices
  • Set up new supplier and customer accounts
  • Maintain accurate financial records and filing systems
  • Support the Finance Manager during internal audits and compliance checks

• Provide general administrative support to the Finance and Retail team

Manages workload on a weekly cycle aligned to payment runs, payroll deadlines and month-end processes. Contributes to ad-hoc financial projects which may extend planning timescales beyond routine operational tasks.

Exercises autonomy within established financial procedures and internal controls. Uses judgement to resolve discrepancies and investigate anomalies, escalating non-standard, high-risk or strategic matters to the Finance Manager.

Resolves primarily transactional and procedural issues, such as invoice discrepancies or reconciliation variances. Requires attention to detail and analytical ability to investigate irregularities. Errors could result in financial inaccuracy, delayed payments, reputational impact or compliance issues.

• • Occasional requirement to provide cover within shop operations

• Role flexibility to support wider organisational needs.

All roles at ILM Highland contribute to the delivery of our organisational strategy. Staff are expected to understand how their role supports our strategic priorities and reflect this in their day-to-day work and decision-making.

Essential:

• Strong numerical and analytical skills
• Excellent attention to detail and accuracy
• Proficiency with Microsoft 365 software
• Experience in using financial/accounting software (e.g. Xero, Sage or similar)
• Ability to prioritise and manage workload effectively
• Strong communication and teamwork skills
• High levels of integrity, honesty and confidentiality

Desirable:

• Experience in a finance or accounting role
• Understanding of basic accounting principles
• Flexible working to support the wider organisational needs

• Flexitime
• Employee discount
• Sick pay
• Relocation assistance
• Life insurance
• Free parking
• Company pension
• Company events

Per hour