Finance Assistant

JOB TITLE: Finance Assistant

REPORTING TO: Finance Manager

DIRECT REPORTS: None

LOCATION: The Black Watch Castle & Museum, Balhousie Castle, Perth (and other
areas as required)

About The Black Watch Regimental Trust

The Black Watch Regimental Trust is a registered charity operating an award-winning
visitor attraction, The Black Watch Castle and Museum, based on Hay Street, Perth,
which comprises Balhousie Castle, The Black Watch Museum, Gift Shop and Bistro
and event spaces.

Our dedicated Team works toward delivering the three key objectives of our Mission,
to: Provide Welfare / Promote Comradeship / Preserve Heritage.

More details on our Mission are available here: https://heyzine.com/flip-
book/55454f85cb.html

Additionally, a summary of our work and activities is available via our Annual Review
here: https://heyzine.com/flip-book/eeb9d2e9c3.html

We are looking for an enthusiastic and motivated individual to join our
Administration Team as Finance Assistant.

PURPOSE OF JOB

To assist the Finance Manager with a wide range of administrative, financial and
other tasks which support the smooth and efficient running of the administrative and
financial operations of the organisation.

MAIN DUTIES AND RESPONSIBILITIES

Under the supervision of the Finance Manager, the main duties of the Finance
Assistant may include, but are not limited to, the following:

•  Assist with daily cash and banking tasks
•  Processing income and expenses using spread sheets and accounts software
•  Processing purchase invoices using accounts software
•  Recording and analysing monthly expenses
•  Accurately raising invoices for customers
•  Assist with updating, preparing and analysing figures and reports
•  Maintaining databases of contact details in line with Data Protection Laws
•  Other data entry - updating spread sheets and databases
•  Booking and assisting in the set-up of meetings (in-person and online)
•  Assist with typing-up notes and minutes of meetings
•  Filing, scanning and other office tasks
•  Communicating with suppliers

Finance Assistant Job Description and Person Specification 2026

•  Costing and ordering office supplies and other items

Other Duties and Conditions of Service

•  Welcome and engage with members of the public and others visiting the

venue, with a friendly, professional manner and excellent customer service

•  Answer the telephone, pass-on and help to deal with enquiries
•  Occasional housekeeping duties across the Visitor Centre, as required by the

business

•  Occasionally help to cover other tasks and customer-facing roles
•  Occasionally help at events including festival days and some evening events
•  Other tasks may be required as determined by the needs of the business
•
The Finance Assistant will be expected to work flexible hours including
occasional weekend and evening work

This is not an exhaustive list of responsibilities and the post holder may be expected
to undertake other duties within the remit of the job and appropriate to their level of
seniority as requested by Management.

This job description may be reviewed periodically. The Black Watch Regimental Trust
reserves the right to vary the duties within the job description in line with the needs of
the business.

Pay award pending April 2026.

We reserve the right to close the recruitment process at any time.

The successful candidate will have the following skills, experience and attributes:

PERSON SPECIFICATION:

Knowledge / Skills

•  Working knowledge of financial procedures and information e.g. invoicing,

analysing expenses, accurately recording transactions

•  Excellent planning, organisation and time management skills
•  Ability to communicate well with suppliers, customers, visitors and colleagues:

in-person, on the telephone and in emails and letters

Experience / Qualifications

•  Proven experience of administrative procedures
•  Use of Microsoft Office packages including Word, Excel and Outlook
•  Experience of working in a detail-oriented environment or tasks
•  Numeracy and literacy skills
•  Experience of working with and understanding of a sales ledger
•  Awareness of and ability to adhere to Data Protection Laws (GDPR)
•  Experience of working in a team environment

Finance Assistant Job Description and Person Specification 2026

Personal Qualities / Attributes

•  Excellent attention to detail
•  Excellent accuracy of work
•  Ability to organise workload and tasks to achieve frequent periodic deadlines
•  Working at pace
•  Excellent organisational and planning skills
•  Ability to multi-task
•  Professional, friendly manner
•  Personable and discreet
•  Self-motivated, flexible, enthusiastic and reliable
•  Excellent customer-service

Benefits of joining our team:

•  Real Living Wage accredited employer
•  Generous holiday allowance (including 4 shut-down days over the Christmas

and New Year periods)
•  Workplace pension scheme
•  Staff development opportunities
•  Free staff lunch
•  Free on-site staff car parking
•  Free Museum entry for family and friends
•  Employee discounts (off eligible purchases in the Bistro and Gift Shop)
•  Attendance at company events
•  Use of “ASVA” card/s to visit other Scottish member attractions free of charge

Job Type:

Part-time, permanent

Work authorisation:

•  United Kingdom (required)

Work Location: In person

Application method

•  Apply via Indeed

Finance Assistant Job Description and Person Specification 2026