Finance Assistant
Cloch Housing Association Limited
31,792 - 35,332 per year
Greenock
Full-time
17th April 2026
Listed today
FINANCE ASSISTANT
Recruitment Pack
www.clochhousing.org.uk
1
What’s Inside
Welcome ............................................................................................................ 3
About Cloch ....................................................................................................... 4
Our Vision and Values ........................................................................................ 5
People Benefits .................................................................................................. 6
Role Details………………………………………………………………………………………………………7
Job Description……………………………………………………………………………………………8-10
Person Specification……………………………………………………………………………….…11-12
How to Apply ................................................................................................... 13
2
Welcome
Welcome
Thank you for your interest in the Finance Assistant
role at Cloch Housing Association. I’m delighted that
you are considering joining us, and I hope this pack
gives you a strong sense of what we stand for and
how we work.
At Cloch, our people and our communities are at the
heart of everything we do. We are guided by values
that emphasise responsibility, positivity, kindness
and continuous improvement - values that shape how we support our tenants
and how we treat each other as colleagues.
Our Finance team plays an essential part in maintaining a strong and resilient
organisation. Their work ensures we have accurate financial information, sound
controls and the insight needed to make confident decisions about our homes,
services and future investment. This new Finance Assistant role builds on that
strength, offering the successful candidate a varied and meaningful opportunity
to contribute across our core financial processes.
You’ll be joining Cloch at an important time. We are continuing to respond to the
cost-of-living challenges facing our customers, improving the safety and quality
of our homes, and expanding our wellbeing and community support
partnerships. Strong financial stewardship underpins all of this work, and your
contribution will help us continue delivering high-quality services for the people
of Inverclyde.
We pride ourselves on being a friendly, collaborative organisation where people
feel supported to grow. In the Finance team, you will have the chance to develop
your skills, work across a broad range of tasks, and be part of a group that values
accuracy, teamwork and learning.
If what you read in this pack resonates with you, I warmly encourage you to
apply.
Robert Pollock
Chief Executive
3
About Cl
About Cloch
Cloch Housing Association is a registered social landlord operating in Inverclyde,
Scotland. In 2028, Cloch will celebrate its 60th year in operation and today, we
own approximately 1480 units across the local area. We provide high quality
housing and responsive customer service to ensure that we place communities
and their people at the heart of everything we do.
We are currently focusing on mitigating the cost-of-living crisis for our customers
and prioritising tenant and resident safety. We have also been able to invest in
mental health and wellbeing support services for our customers across
Inverclyde, following a successful funding bid to the Scottish Government, which
has resulted in us working in partnership with other local community groups.
Our commitment to being a caring and high-quality customer service has been
recognised by Compliance Plus for Customer Service Excellence accreditation.
Our success at Cloch is underpinned by the work, efforts, and innovation of our
people. A recent staffing structure refresh has encouraged and empowered staff
to provide invaluable input into our key resourcing decisions and the
development of our workforce.
4
Our Vision and Values
Vision
Homes & Services which exceed customer expectations delivered by
a strong and resilient organisation.
Values
Be Positive in attitude.
Be Better and always look to improve everything you do.
Be Kind to yourself, to others and in your approach to our services.
Be Responsible for yourself, your customers, and your community.
5
People Benefits
People Benefits
At Cloch, we consider work-life balance to be paramount to health and
wellbeing. Our people are committed and dedicated to what they do, and we
understand the importance of having policies and measures in place to fully
support them both inside and outside of the workplace. Below is our range of
people benefits and perks that Cloch offers:
• Hybrid/Flexible Working Environment
• Health Cash Plan
• Learning and Development Culture
• Counselling Service
• Family Friendly Policies
• Salary Sacrifice
• Teambuilding Sessions
• Paws Policy (Bring Your Dog to Work)
• Health and Wellbeing Initiatives
• Volunteering Days
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ole Detail
Role Details
Finance Assistant
Salary:
£31,792- £35,332 (Grade 5)
Contract:
Temporary (Two-Year Fixed Term)/ Part-Time
Hours:
30 hours per week
Reporting To: Finance Manager
• Your core place of work will
be at Cloch HA, 19 Bogle
Street, Greenock, PA15 1ER.
We operate a hybrid working
model, subject to the needs
of the team.
• We operate with a flexible
working policy enabling you
to determine your working
pattern in line with
operational needs.
• Annual leave entitlement of 8
weeks split between 29
annual leave days and 11
public holiday days (pro rata)
• All appointments are subject
to a six-month probationary
period.
• All appointments are subject
to satisfactory reference and
eligibility to work in the UK
checks.
• You will be automatically
enrolled into the SHAPS
pension scheme and life
insurance, providing you
meet the auto-enrolment
criteria. This is an employer
and employee-defined
contribution scheme.
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Job Description
Homes & services which exceed customer expectations
delivered by a strong and resilient organisation.
Job Description
Finance Assistant
Job Description
The Role
Job Title:
Finance Assistant
Report to:
Finance Manager
Department:
Finance Services
Hours:
30 hours per week
Grade:
5
Salary:
£31,792- £35,332
Role Summary and Purpose
The Finance Assistant plays a vital role within the Finance Services team, contributing to the
delivery of accurate, meaningful and timely financial information to support effective
operational delivery, business planning and decision‑making across the organisation. The
postholder will provide comprehensive support across core financial processes including
purchase ledger, banking and treasury activities, rent and income postings, sales ledger,
reconciliations, and the preparation of management accounts.
This role requires a high degree of accuracy, attention to detail and strong organisational
skills, ensuring that all financial transactions are processed in accordance with established
procedures, regulatory requirements and agreed timescales. The Finance Assistant will
liaise regularly with colleagues, suppliers, contractors and customers, helping to resolve
queries promptly and uphold strong financial controls.
The postholder is expected to maintain strict confidentiality and exercise discretion in
handling all information, complying at all times with legal and regulatory duties. They will
also support the annual external audit, contribute to the development and maintenance of
financial systems and procedures, provide cover for team members during periods of leave,
and undertake a range of general administrative and finance‑related tasks. This is a varied
and hands‑on role, suited to a motivated and proactive individual committed to delivering
high‑quality financial services and supporting the wider aims of the organisation.
Purchase Ledger
• Register and post invoices and credit notes, ensuring these are coded to the
appropriate nominal ledger codes and cost centres.
• Link contractors’ works orders within the housing system with contractors’
purchase invoices in the finance system
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• Pass the invoices ready for authorisation to the appropriate member of staff and
subsequently monitor and review any unauthorised invoices to ensure that these
are authorised timeously.
• Prepare the weekly payment run ensuring that all suppliers are paid in accordance
with agreed payment terms.
• Upload payment files to our online banking portal and liaise for timeous
authorisation by payment approvers.
• Prepare adhoc payments on our online banking system when requested by your
senior officers and liaise for timeous authorisation by payment approvers.
• Undertake regular monitoring of purchase ledger.
• Undertake financial health checks of new suppliers in accordance with pre-agreed
criteria.
• Undertake financial checks of selected suppliers each quarter.
• Reconcile supplier statements with purchase ledger balances and follow-up on any
discrepancies.
• Undertake monthly reconciliation of purchase ledger to nominal ledger and
investigate any variances, with supporting explanations thereafter provided.
Banking and Treasury
• Undertake daily postings of all bank account transactions to the nominal ledger.
• Undertake monthly reconciliations of all bank and cash accounts and investigate any
variances, with supporting explanations thereafter provided.
• Undertake monthly reconciliation of all loan accounts and investigate any variances,
with supporting explanations thereafter provided.
• Recording and analysing monthly credit card payments and statements.
• Undertake weekly banking of cash received at front office.
• Undertake quarterly reconciliations of petty cash and investigate any variances, with
supporting explanations thereafter provided
• Prepare quarterly Treasury Management Report and supporting documentation for
discussion with the Finance Director ahead of its presentation to Audit, Risk and
Assurance Sub-Committee by the Finance Director.
• Undertake daily monitoring of cash balances, reviewing working capital
requirements and opportunities for short- and longer-term investment of any
surplus cash not required for day to day working capital.
• Participate in monthly treasury reviews with the Finance Director.
• Update bank mandates and signatory lists following any changes in key personnel.
Rent Postings
• Accurate posting of all rents received from Allpay, standing orders, housing benefit
and any other sources of income.
• Post refunds or adjustments to customers’ accounts as required.
• Process adjustments & payments authorised by the Housing Services team.
• Undertake monthly end of period and rent debit process under supervision of
Finance Officer.
Management Accounts
• Assist the team with preparation of quarterly management accounts in accordance
with pre-agreed timetable.
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• Undertake analysis of various expenditure nominal ledger codes as required.
• Undertake monthly/ quarterly account reconciliations as directed by the Finance
Manager.
Sales Ledger
• Use finance system to raise invoices and credit notes to small number of
customers.
• Ensure payment is received and allocated to the outstanding invoice on the finance
system.
Other Duties
• Assist the team with annual external audit process and preparation of year end
accounts as required.
• Providing cover for team members during periods of annual leave.
• Assisting in taking queries from customers, wider colleagues and stakeholders,
resolving or escalating as required.
• Taking payments from customers over the phone.
• Assisting with duties in respect of factoring and rechargeable repairs as directed by
your senior officers.
• Administration of decoration vouchers for tenants.
• Monitoring of shared mailboxes.
• Undertaking general administrative duties for the team.
• Assist with procedure and policy updates as requested by your senior officers.
• Attending training as required.
• Any other duties commensurate with the Grade and as requested by your senior
officers.
So
10
Person Specification
Finance Assistant
Person Specification
Qualifications
SCQF Level 6 (or equivalent) in a relevant subject such as
Accounting, Finance, Business Administration or similar.
Experience
Experience of working within in a finance or accounting
environment.
Understanding of core financial processes including purchase
ledger, sales
ledger, bank reconciliation, and financial
controls.
Practical experience of purchase ledger activities including
invoice processing, coding, reconciliation and payment.
Experience of preparing bank reconciliations.
Experience handling customer payments and dealing with
financial queries.
Experience of maintaining accuracy
financial records and information
in preparation of
Experience within a housing association or regulated
environment
Experience using finance software and/or housing systems
Experience supporting the preparation of management
accounts.
Experience liaising with auditors or participating in year-end
audit processes
Essential Desirable
Awareness of data protection, confidentiality requirements
and regulatory responsibilities.
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Knowledge of social housing sector operations and rent
accounting processes.
Understanding of treasury management principles.
Skills
High level of accuracy and attention to detail.
Strong numerical, analytical, and problem-solving skills.
Ability to plan, prioritise and manage workload to meet
deadlines.
Competent IT user, including Excel, finance systems, and
online banking platforms.
Ability to produce clear reconciliations with supporting
explanation of variances.
Effective communication skills for dealing with colleagues,
suppliers, contractors and customers.
Ability to work independently and remain self-motivated
whilst also working as part of a team.
Ability to maintain confidentiality and handle sensitive
information.
Ability to manage a diverse range of responsibilities
effectively, prioritise, multi-task and delegate.
Commitment to Cloch’s values and high-quality service
delivery.
Willingness to provide cover for team members and support
wider finance/organisational activities as required.
Willingness to undertake training and development.
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How to Apply
To apply for this post, please submit your CV and a supporting letter outlining
how you meet the essential criteria for the role to:
• recruitment@clochhousing.org.uk
The closing date for applications is 12pm on Friday 17th April 2026.
Following this, shortlisted candidates will be contacted and invited to attend a
competency-based interview with the panel, consisting of the Director of
Finance and Finance Manager.
It is anticipated that interviews for the role will be held week commencing 27th
April 2026.
Thank you and good luck with your application.
Cloch Housing Association
19 Bogle Street, Greenock, PA15 1ER
www.clochhousing.org.uk
01475 783637
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