Festival Administrator
Recruitment Pack
ABOUT LIMMUD
OUR STORY
Limmud provides unique opportunities for cross-communal Jewish learning and dialogue, supporting and developing volunteers to create transformative events across the UK.
Limmud began in 1980 as a conference for British Jewish educators and their families. It has now grown into a global network of over 90 communities across more than 40 countries, engaging tens of thousands of participants each year. In the UK, the highlight of the Limmud year is Festival, which regularly attracts 1,800 people and is almost entirely run by volunteers.
Limmud’s vision is an uplifting and dynamic Jewish world, powered by vibrant and accessible Jewish learning, bold and inclusive leadership, and deep relationships transcending our differences. Driven by its 10 values, Limmud empowers and develops almost 400 volunteers each year to produce world-class Jewish learning gatherings with something for everyone – young and old, orthodox, progressive, secular, unaffiliated and everyone in between.
We have recently produced a new Theory of Change, Mission and Vision which articulate Limmud’s unique role and how we effect change in the UK Jewish community. These, together with our ambitious new strategy for 2026-2030, can be read here.
This is a particularly exciting time to be joining the Limmud professional team, as we embark on implementing our new strategy with a focus on improving affordability, facilitating dialogue across difference and diversifying our programmes.
OUR IMPACT
Limmud’s impact on the UK Jewish community stretches far beyond the experience of any single event or learning session. Through Limmud’s varied programmes, we are fostering a generation of Jews on an ongoing, evolving, meaningful journey with their Jewish life and practice; facilitating a stronger, more connected community that respects and celebrates its diversity; and developing a strong pipeline of skilled and experienced leaders that take on key roles throughout the wider Jewish world; not to mention the many hundreds of marriages, friendships and new community initiatives that began at Limmud events!
FESTIVAL ADMINISTRATOR
PURPOSE OF THE JOB
Limmud Festival takes place during the Christmas period and, as with all our projects, is planned and run almost entirely by a legion of dedicated volunteers. These volunteers are supported by a small staff team, concentrating largely (but not exclusively) on administrative support needs. Due to the growing scale and complexity of Limmud Festival, we are looking to recruit two short-term event administrators to support volunteers and permanent professional staff in the run-up to and during the event. The Festival Administrators’ main role is working closely to meet the needs of our presenters, participants and volunteers. Limmud Festival 2026 will take place at the Hilton Birmingham Metropole and other nearby hotels from 25-30 December 2026.
REPORTS TO Director of Operations
DURATION 01 July 2026 / 01 September 2026 – 31 January 2027 Limmud is recruiting for two Festival Administrators. The first Administrator will start on 01 July 2026, and the second position on 01 September 2026. Both contracts will end as of the 31 January 2027.
HOURS OF WORK 35 paid hours per week (full time)
Will also be required to attend some out of hours / off-site / weekend meetings and be on-site for all of Limmud Festival 2026 (including preparation days known as “set up”). All extra hours are to be noted in an employee timesheet, to be paid accordingly. All relevant expenses will be covered by Limmud for off-site meetings and attendance at Limmud Festival.
LOCATION Working from our office in Hendon (NW London) with option of some remote working. Employees may be required to work full time in the office during November and December.
SALARY £14.80 per hour (London Living Wage)
HOLIDAY 28 days per annum, inclusive of Jewish festivals and UK public holidays
BENEFITS Opportunity to take part in monthly customisable 1:1 Jewish learning and regular staff team gatherings
KEY RESPONSIBILITIES
Working with the staff and volunteer teams to support delivery of Limmud Festival (including regular communication with volunteer teams).
Administrating process for bookings, discounts, invoices, bursaries and cancellations.
Assisting with email and phone queries from volunteers, partners and participants.
Leading the travel logistics for our international invited presenters.
Taking care of participants’ needs and supporting them to book their place and their transport for Festival.
Providing data reports and updates to event team.
Making sure that all volunteers working with children are DBS checked and that we have received parental consent forms for all children attending.
Leading on website management for Festival and supporting on setup of event app.
Acting as the point of contact for delegates from partner organisations attending Limmud Festival, assisting with bookings and invoices.
Handling post-Festival follow-up tasks, including lost property, room deposit refunds, invoicing and writing up handover notes.
Supporting other Limmud projects being held by the organisation in addition to Festival.
Assisting with other requirements as requested by the line manager.
PERSON SPECIFICATION
The successful candidate will demonstrate the following attributes.
Be highly organised, committed to detail and take pride in their work.
Have excellent interpersonal skills (verbal and written), especially on the telephone.
Have proven experience successfully working under pressure, with multiple demands; and be able to prioritise tasks successfully.
Be able to work both independently and under direction; on their own and as part of a team.
Possess a good working knowledge of MS Word, Outlook and Excel.
Have a good understanding of social media platforms including (but not limited) to Facebook, X and Instagram.
Have some experience or be willing to learn how to use databases and CRM systems.
Understand and reflect Limmud’s values and principles in your interactions and approach to the work.
Willingness to work flexibly to meet team and organisational needs.
Desirable:
Personal experience of and knowledge about Limmud.
Experience with a Jewish communal organisation
Experience in planning and supporting events.
YOUR APPLICATION
Send your CV and a covering letter that articulates why you’re a great candidate for the job, along with your preferred start date, to Alanna Lewis, alanna@limmud.org. Deadline to apply by 12pm (midday) on Wednesday 20 May 2026.*
INTERVIEWS
Subject to applications received, interviews will commence before the deadline and continue in the week of 25 May. Subject to a successful interview, there may be an additional conversation with any follow-up questions.
DIVERSITY
Drawing on our value of Diversity, we believe that a more diverse team is a stronger team. Adults of all ages, ethnicities, abilities, religious beliefs, marital status, sexualities and genders are encouraged to apply for our open positions.
OVERCOMING IMPOSTER SYNDROME
There’s no such thing as a perfect candidate for any job. We recognise that self-doubt can hold many people back from applying for roles that they’d love to take on and are more than capable of excelling in. If you care about our mission, align with our values and feel excited by this role, we warmly encourage you to apply, even if you don’t meet every requirement. We will support the right candidate to grow, learn and thrive, wherever they are on their career journey.
*Limmud is recruiting for two Festival Administrators. The first Administrator will start on 01 July 2026, and the second position on 01 September 2026. Both contracts will end as of the 31 January 2027. Please state in your covering letter which start date you are applying for.