Fees & Payroll Clerk

  Title of post:

   Fees & Payroll Clerk

Relationships:

Reporting  to  the  Bursar,  the  Fees  &  Payroll  Clerk  will  establish  and
maintain  good  relationships  with  parents/carers,  colleagues,  suppliers
and contractors.

Fundamental Task:

The post holder is responsible for providing effective, high quality
support to the School as part of the finance function as directed by the
Bursar.

Responsibilities:

Assist the Bursar with ensuring clear, efficient and effective fee billing
and payroll processing to support the smooth operation of the school’s
finances.

  Main Responsibilities:     Will include, but will not be limited to:

Finance

•  Maintain pupil-billing records in the accounting system.
•  Setting up new pupil and billing accounts in the accounting system
•  Assist in the preparation of the termly bills including fees and extras
•  Act as the first point of call for queries from parents and bill payers
•  Assist in set up and monitoring of DD arrangements
•  Assist in ensuring unpaid school bills are followed up promptly
•  Administer Early Years Funding and liaise with Wokingham Borough Council
•  Set up and process the monthly payroll including ensuring accurate processing details
related to tax, pension and NI as well as any changes impacting rates of pay for staff

Input staff expenses and invoices

•  Act as the first point of call for queries relating to routine pay matters from staff
•  Co-ordinate monthly pension contributions
•
•  Support processes relating to cash banking and petty cash
•  Raise invoices for lettings in line with school policy and agreed pricing
•  Scanning and electronic and physical filing as required for proper record keeping

Administration

•  Support colleagues with the administration of the School’s school bus provision
•  Assist with ordering of stationery for the administration team
•  Assist with photocopying when needed
•  Assist with the distributing incoming post as necessary

Please note that this Job Description is not exhaustive and the employee may be expected to
undertake additional duties as deemed necessary by the Headteacher or Bursar.

PERSON SPECIFICATION

QUALIFICATIONS AND EXPERIENCE

•  Payroll and finance administration experience
•  Experience of working in a school or similar environment desirable

KNOWLEDGE, EXPERIENCE AND TRAINING

•  AAT or similar finance qualification desirable but not essential – candidates qualified by

experience are welcome

•  Be supportive of the aims and ethos of Holme Grange School
•  A team player
•  Excellent interpersonal, communication and organisational skills
•  Proactive, sound judgement combined with the highest standards of personal

integrity, energy, enthusiasm and a sense of humour;

•  Ability to work dynamically and flexibly, to show initiative and imagination,

prioritise, plan workload and work on own initiative

•  The presence, intellect, tact and credibility to represent the School at all levels and

to a variety of audiences, both internal and external;

•  High levels of discretion and confidentiality;
•  The ability to manage and prioritise workload to meet deadlines, and to work calmly

under pressure

•  Excellent attention to detail;
•  Ability to proficiently use office computer and finance software including word

processing, spreadsheet, database and internet based systems

•  Ability to absorb and understand a wide range of information

ADDITIONAL INFORMATION

•  Commitment to the highest standards of child protection and safeguarding
•  The post holder is required to support the overall aims and ethos of the school.
•  Recognition of the importance of personal responsibility for health and safety.

Holme Grange is committed to safeguarding and promoting the welfare of children. Applicants for
all jobs will undergo appropriate child-protection screening including checks with past employers
and the Disclosure and Barring Service (DBS) check to enhanced level. A Prohibition Check is also
carried out. Holme Grange School is an equal opportunities employer.