Exhibitions and Touring Co-ordinator

Exhibitions and Touring Co-ordinator

Reports to: Collection Manager

Exhibitions Contract: Fixed-term contract, 12 months

Terms and conditions

Salary: £28,500  per annum pro rata

Holidays: 25 days per annum plus bank holidays

Hours: Part time, 2.5 days per week

Overview

Seven Stories is looking for a self-motivated Exhibitions and Touring Co-ordinator to help develop
and deliver its exciting programme of in-house and touring exhibitions. The successful candidate will
support the delivery of many of the exhibitions and displays in the programme, working across
different project management teams. They will work on exhibition tours, liaising with venues,
planning transportation logistics, design adaptations and advising on exhibition installations and de-
rigs at host venues.

This role will suit an individual with exceptional administrative skills, gained through working in a
museum or gallery environment, and ideally with experience of museum practices relating to the
transport, handling and installation of artwork and objects.

An excellent communicator and problem solver, the post holder will need strong organisational
skills, great time management, and the ability to adapt to a wide variety of challenges.

 Job scope

The Exhibitions and Touring Coordinator works within the Collections team, and reports to the
Collection Manager. The role involves a broad range of responsibilities, from administrative tasks to
working on site supporting exhibition installations at the Visitor Centre.

 Job description

 Touring and exhibitions administration including:

• Promote existing exhibitions to touring venues and identify sales opportunities

• Assist with the research for potential tour venues keeping meticulous records of approaches and
compiling information packs for venues.

• Manage exhibition and touring files and documentation such as object and packing lists.

• Manage and maintain all loan documentation, including liaison with lenders, sending out loan
requests and Loan Agreement forms

www.sevenstories.org.uk

Registered Charity Number: 1056812

• Producing the touring e-bulletin and the maintenance of the touring online presence on the Seven
Stories website and other platforms.

 • Issue insurance/Government Indemnity certificates as required and administer insurance
requirements across touring exhibitions.

• Ensure contracts are in place and deposit and final invoices are raised on a timely basis

• Raise purchase orders, expense claims and assist with budget management for touring exhibitions.

• On occasion lead on the planning, installation and maintenance of smaller displays.

• Maintain databases such as CRM and other internal recording keeping processes

 • Assist with the coordination of adapting an exhibition for tour, e.g. exhibition design , transport,
installation and interpretation

• Obtain transport quotes, and liaise with lenders and transport companies to co-ordinate the
delivery of exhibits to and from the Visitor Centre and to touring venues.

• Ensure procedures are adhered to for the receipt and dispatch of exhibits.

• Maintain customs paperwork and provide information for customs import and export, ensuring
that the Charity complies with Government regulations on the use of temporary import facility and
export licensing requirements.

• Manage condition reporting procedures.

• Assist with the sourcing of materials and equipment such as AV, lighting, props etc.

• Co-ordinate proofing and editing stages for exhibition interpretation.

• Ensure excellent internal and external communication, liaising with other departments, publishers
and external partners as required.

 Knowledge and experience

Essential

 • Experience in a museum or gallery environment, working on the practical realisation of
exhibitions.

 • Knowledge of museum practice related to object management, condition reporting, loans and
transport.

 • Organisational, time management and prioritisation skills, with the ability to maintain a flexible
approach when working under pressure.

 • Good numeracy, literacy and administrative skills, including understanding of financial procedures
and budget management.

 • Proficiency in a range of commonly used office software, notably MS Word, Excel and Outlook.

 • Interpersonal and communication skills - working collaboratively in teams with colleagues at all
levels across an organisation and with external stakeholders.

• Problem solving and positive attitude.

Desirable

 • Experience of promotion or marketing.

 • A degree in history of art, design or museum studies.

 • Knowledge of editorial and proofing processes.

 • Experience of coordinating touring exhibitions.

• Knowledge of the international museum sector.

Application process

To apply please email a covering letter which addresses the criteria as set out in the person
specification, CV and Applicant Information Form to jobs@sevenstories.org.uk

Closing date for applications: 9am on 15th  April, Interviews: w/c 27th April 2026

Due to the high volume of applications the charity receives we are unable to provide a response to
applications on an individual basis. If you do not receive a response from us within two weeks of the
closing date then you can assume that you have not been successful on this occasion.

The charity pro-actively seeks to collaborate with institutional partners, individuals and networks to
realise its commitment to build a culturally diverse workforce. We positively encourage applications
from underrepresented groups and consider candidates who are suitably qualified and eligible
regardless of sex, race, disability, age, sexual orientation, gender re assignment, religion or belief,
marital status, or pregnancy and maternity.