{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"\n \n

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14 hours per week (Tuesdays and Fridays)

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£24,479 Pro Rata (based on a 35 hour week)

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Fixed term for one year

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Midday on Thursday 20

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Tuesday 1

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Head Offices at Krowji, Redruth

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· Cornwall Heritage Trust Family Membership

· 33 days annual leave per year pro rata (to include Bank Holidays)

· Pension scheme

· Health and Wellbeing Support Package

Cornwall Heritage Trust is a charity based in Redruth with the aim of preserving and strengthening Cornwall’s heritage. Last year we celebrated our 40th anniversary and took the time to reflect on the way in which the charity has grown and transformed during that time. With our new strategic plan starting this year we are focused on ensuring our organisational resilience and financial sustainability to ensure that we are able to champion Cornwall’s heritage for at least another 40 years!

We are looking for a well-organised self-starter to join our busy team. They will have excellent administrative skills, be a natural problem-solver, have an eye for detail and be a committed team player. A passion for Cornwall and its history goes without saying!

The successful candidate will provide day-to-day administrative support to the Senior Leadership Team; this will comprise management of diaries, inboxes, correspondence and liaison with external partners as well as providing support for various projects and programmes. In addition, it is anticipated that this role will work alongside our admin team to provide a welcoming and efficient first point of contact for the organisation and carry out the day-to-day administrative tasks as required. Some evening and weekend working may be required, however, plenty of notice will be given.

This role is offered on an initial fixed-term contract of twelve months due to the ongoing restructuring and evolution of the organisation.

Key Responsibilities

The following provides a flavour of the responsibilities included within this post, however, it does not represent an exhaustive list; as a small team everyone is required to be flexible and adaptable.

PA support to the Senior Leadership Team (SLT)

Support the daily running of the office e.g. organising meetings and liaising with suppliers and contractors
Provide assistance with trustee administration e.g. formatting and monitoring policies, collating and circulating meeting papers etc
Support administration around staffing e.g. printing papers for interviews and minute taking of staff meetings
Ensure the SLT’s daily activities run smoothly
Liaise with a variety of external stakeholders – could be donors, funders or partner organisations
Collaborate with the wider team on behalf of SLT
Carry out other tasks as directed by SLT

General Administration

First point of contact for enquiries from the general public by telephone, email and via the various digital channels
Management of incoming and outgoing correspondence (postal and electronic) including posting CHT mail and booking post office collections when needed
Inbox management and dissemination
Maintenance and updating of the filing systems, including those held electronically
Support with data entry, record keeping and maintenance of the various databases – accurately and in a timely manner
Provision of basic IT support e.g. arranging new starter email addresses and logins
Circulation of documents before/after meetings
Booking meeting accommodation and organising appropriate equipment (projectors, flipcharts etc)
Assist with event management e.g. bookings, administration and logistics
Help to ensure accurate collection and recording of attendee and engagement data
Provide support to the marketing and fundraising team
Support the team when colleagues are absent, being able to accommodate this need for flexibility

Other

Attendance at events and functions to represent the Trust
Support the wider team to achieve the Trust’s strategic aims

Key Accountabilities

Reporting to the Operations Manager
Working closely with the CEO and Engagement Manager
Working collaboratively with the other members of staff and volunteers

Skills and Experience

We are looking for an enthusiastic, flexible and adaptable person with excellent administrative and organisational skills as well as a keen eye for detail.

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\nEducation & Qualifications\nMinimum GCSE (or equivalent) Grade C or 5 in English and Maths\n

✓

\nQualification in a relevant discipline e.g administration or marketing\n

✓

\nKnowledge & Experience\nAt least 2 years’ experience in an administrative role\n

✓

\nExperience of working for a charity\n

✓

\nExperience of using CRM databases\n

✓

\nKnowledge of eTapestry\n

✓

\nExperience of supervising people\n

✓

\nExperience of customer service\n

✓

\nExperience of taking minutes and monitoring actions\n

✓

\nCollation and analysis of data\n

✓

\nKnowledge of the requirements of impact reporting for funders and stakeholders\n

✓

\nExperience of supporting events and activities\n

✓

\nBasic experience of marketing or social media\n

✓

\nStrong IT skills and knowledge of the MS Office programmes\n

✓

\nKnowledge of Apple Mac systems\n

✓

\nSkills & Abilities\nProblem solver – able to identify issues and suggest solutions\n

✓

\nExcellent administrative skills with a high level of attention to detail\n

✓

\nStrong interpersonal skills and the ability to fit in well with a new team\n

✓

\nExcellent communication skills – written and verbal\n

✓

\nAbility to manage own workload, prioritise and work flexibly\n

✓

\nExperience of acting as first point of contact for an organisation\n

✓

\nAble to meet deadlines and work well under pressure\n

✓

\nPersonal Qualities\nSelf-motivated and able to work independently\n

✓

\nDiscreet and diplomatic\n

✓

\nCalm and confident\n

✓

\nQuick learner with a positive attitude\n

✓

\nStrong team player\n

✓

\nReliable and well-organised with a track record of meeting deadlines\n

✓

\nFlexible and adaptable – willing to try new things and work under their own initiative\n

✓

\nA quick learner, able to use own initiative and identify ways to provide support\n

✓

\nOther\nFull UK driving licence and access to a car\n

✓

How to Apply

An application form can be downloaded here and should be completed with consideration to the role specifications detailed above.

The completed form should be emailed to Sarah Carter on careers@cornwallheritagetrust.org by midday on Thursday 20th August 2026.

The email should be entitled “Application for Executive Assistant vacancy” and may be accompanied by a CV and covering letter but please note that the application form is the key document and should be completed in full. Applications made without our application form will be disregarded.

Process

Shortlisting will take place shortly after the deadline date and shortlisted candidates will be invited to an interview, which is expected to take place on Tuesday 1st September 2026 at our offices in Redruth.

All applications will be acknowledged and the outcome advised in due course. It is likely that the interviews will likely include a short practical task such as drafting a response to an email.

Contact

If you would like to find out more about the vacancy, please feel free to get in touch for an informal chat by emailing Sophie Meyer via careers@cornwallheritagetrust.org.

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