Examinations Officer

Job description

Job title:

Grade:

Examinations Officer

2b

Department:

Examinations

Responsible for:  Staff as assigned

Accountable to:

Dental Examinations Manager

Job summary

To undertake day-to-day administration of examinations activity within specified time
constraints. To support examiners, related groups and their examination-related activities.

Specific duties and responsi bilities

Examination Preparation and Administration

•  Undertake the preparation and despatch of examination materials, including clinical

props and equipment, as directed by the relevant Examinations Manager
•  Support the preparation and collation of assessment material for specified

examinations in adherence with identified deadlines

•  Arrange examiners for clinical examinations and their associated arrangements, eg

hotel, travel, as directed

•  Arrange and coordinate accommodation for examiners as required for UK and

overseas exams, liaising with appointed travel agents as necessary

•  Candidate administration for online written and practical examinations including
eligibility checks, assistance on the day and post-exam quality assurance
•  Check expense forms and apply budget codes for subsequent authorisation
•  Correspond with examiners and respond to queries accordingly
•  Provide administrative support and deputise for Examination Managers and/or Senior

Exams Officers as required

Examination Centres

•  Liaise with external centres to ensure the effective preparation for the running of

examinations

•  Confirm accommodation bookings and make changes as required
•  Participate in the set-up of examinations, checking that equipment and all

administrative arrangements are in order

•  Supervise examinations at the College and remotely, coordinating temporary or local

staff and acting as college representative as required

•  Provide guidance to examiners and candidates

•  Ensure that candidates adhere to the examination timetable
•  Confirm candidate identity by checking appropriate documentation
•  Compile and ensure accuracy of raw examination scores as required

Committee meetings and Examiner Training Days

•  Support the administration of committee meetings and examiner training days
•  Book accommodation, refreshments and facilities
•  Attend committee meetings, take and produce minutes where required
•  Produce and dispatch attendance certificates as required

General

•  Attend and support the dental or surgical Diplomates’ days as required
•  Maintain the office filing system
•  Maintain office supplies, examination materials and stock as requested
•  Maintain the integrity of examinations and related data
•  Undertake such other duties, in contribution to other areas of departmental activity

and appropriate to the grade, as required

Please note that this position includes travelling to centres within the UK and also overseas.
It may involve weekend travel and staying away for several days at a time. Examination
preparation and delivery require attendance at the RCS England building or other external
examination centres.

During examinations, the post holder will be expected to work outside normal working hours
and that includes weekends as well as early starts and late finish times. These will be
compensated.

This job  description will  be  subject to  review in the  light  of  changing circumstances
and  may  include  other  duties  and  responsibilities  as  may  be  determined.    It  is  not
intended to be rigid or inflexible but should be regarded as providing guidelines within
which the individual works.

Person specification

Essential

Desirable

Qualifications

•  Good all-round education
(including A Levels)

Experience and
skills

Financial
management and
business planning

People and
interpersonal skills

•  Previous experience
delivering clinical
examinations

•  Previous experience in an

administration role

•  Good written and

communication skills
•  Good numeracy skills
•  Strict adherence to

deadlines

•  Eager to learn new skills
•  Microsoft Office
•  Ability to work in a complex

and fast moving environment

 N/A

N/A

•  Ability to work as part of a

team

•  Good organisational skills
•  Good interpersonal skills
•  Well presented
•  Good time-keeping
•  Able to work on own

initiative

•  Attention to detail
•  Able to work to tight

deadlines

The post holder will also need to demonstrate the following values:

Collaboration

Respect

Excellence

We embrace our collective responsibilities working
collaboratively and as one college.

•  We work together, using our collective expertise and

experience to effect positive change

•  We are open, honest and transparent, straightforward in our
language and actions, acting with sincerity and delivering on
our commitments

•  We take our responsibilities to each other, to patient care and
to the environment seriously and we act with this in mind
across our work

We value every person we come into contact with at the College
as an individual, respect their aspirations and commitments in
life, and seek to understand and meet their physical and
wellbeing needs.

•  We treat everyone we meet with kindness and integrity and

we seek to promote these behaviours in others

•  We actively seek a range of views and experiences across

our work, and we listen to, and make everyone feel, a valued
part of the team

We aspire to excellence and success. We share learning from
our experiences, apply feedback into practice, and commit to
continual improvement.

•  We work hard to be the best at what we do, recognising and
celebrating effort and achievement, and reflecting on our
work, so we can learn and improve

•  We value and invest in research, education and training to
drive excellence and put improvements in surgical practice,
dentistry and patient care at the heart of our work
•  We always seek to learn and discover more, valuing

knowledge and scientific evidence, basing our decisions on
insights, fact and experience

The Royal College of Surgeons of England is an Equal Opportunities Employer. We are open to all
talent  and  we  actively  ensure  that  all  qualified  applicants  will  receive  equal  consideration  for
employment without regards to age, disability, gender reassignment, marriage or civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual orientation.