Events Officer
The Royal Countryside Fund
30,000 per year
central London
Full-time
6th March 2026
Listed today
Events Officer Job Description & Person Specification Role: Contract: Hours: Location: Reports to: Events Officer Permanent Full -time (37.5 hours per week) Hybrid working with 3 days a week in the central London office Head of External Affairs About The Royal Countryside Fund Founded in 2010 by His Majesty King Charles III, then The Prince of Wales, The Royal Countryside Fund’s vision is of a thriving countryside farms and prosperous rural life, built on connections and relationships rural places, creating vibrant, sustainable communities. – a living landscape of working family – which in turn shapes Our ambition is to be the countryside charity of choice for people living and working in rural and farming communities across the UK, and for those who care about helping them secure a sustainable future. Purpose of the role This important role support s the operational delivery of the charity’s busy events and supports the team and running the office. programme The events programme is diverse agricultural shows across the UK some communications activity. supporting family farms and rural communities to tackle the raise awareness. issues facing the countryside - from drinks receptions and report launches to events at - and support on administration for the wider charity, including Through these events, we drive awareness of our work . In doing so we also garner support from funders , ensuring our work reaches a diverse audience to Under the direction of the Head of External Affairs will be responsible for coordinating and running all the charity’s events, including full administrative support, booking venues, the invitation process and guest lists, organisation of collateral (including m arketing and promotional information), catering arrangements and researching and inviting speakers. You will be also such as wider dissemination of event content , evaluation, and reporting. , and with support of the wider staff team, you ensuring effective follow -up to each event Working on events will account for approximately spent working across the charity undertaking a variety of administrative tasks. This will include supporting the team with mailings, coordination of specific activities and some general office management. Whilst rep orting to the Head of External Affairs 75% of the role. The remaining time will be , this role will work closely with The Royal Countryside Fund, 13th Floor, 33 Cavendish Square, London W1G 0PW info@countrysidefund.org.uk • www.royalcountrysidefund.org.uk – Royal Founding Patron: The Royal Countryside Fund Charity No. England and Wales 1136077 and Scotland SC048055. Company No. 7240359 HM King Charles III. Chair: Heather Hancock LVO DL. Executive Director: Keith Halstead. several team members, particularly the unique opportunity to gain knowledge and experience of different aspects of the charity’s work. Executive Support & Governance Manager, providing a What we are looking for This is a n important role, and we’d like you to have a event management and office experience within a charity or other professional environment To be successful you will be required to demonstrate a confident attitude supported by good written and verbal communication skills events management platforms and our manage your time and prioritise your workload. An ability to engage with a wide range of people is also advantageous. . You must be comfortable using Microsoft office suite , . You will be able to CRM system (currently Salesforce) sound working knowledge of end-to-end . Most of all is the desire to provide first class customer service. This position requires you to be a reliable individual with a approach who can work independently as well as part of a team. You will managing data, all this successful programme of events. You discretion. supported by an interest in our work and the desire to develop a must be able to handle confidential information with detailed, methodical and organised enjoy detail and -oriented, and enjoy providing support in a fast If you are organised, detail environment, we would love to hear from you. This is an exciting role that would suit someone looking to gain wide outward -facing position enjoying regular contact with from the RCF’s support. -ranging experience in the charity sector and who is our supporters and those who benefit keen to have an -paced office Main responsibilities Events Working with colleagues across the programme. This will include: RCF , develop, plan and deliver an interesting events • Managing the administration and supporting the delivery of our events calendar: o Provide end -to-end events oversight from planning through to delivery and post - event evaluation. o Scoping venues, liaising with contractors and external agencies, o Managing guest lists, creating and sending invitations similar platform , and recording responses and registrations through Eventbrite or on Salesforce o Assisting the Head of External Affairs in overseeing event costs and invoicing processes, timelines, and logistics of events. o Acting as the main coordinator and event lead to ensure their smooth running. o Creating briefing notes and liaising with speakers and key guests, arrange briefing and debrief meetings. o Organising travel, accommodation and other logistics for team members. Leading on reporting on the success and impact of RCF events using e.g. Salesforce. • Communications • Working with the communications team, lead on the production and delivery of collateral including banners, posters, and other printed materials. • Assisting on the promotion of • Ensuring that the collateral booking database is up to date. • Manag e the inventory and storage of collateral and communications/events equipment, our events using social and digital media. both in the office and offsite. 2 General • Providing general administrative support for mailings and coordination of general activities. • Manage the internal team meeting schedule and away days with guidance from the Executive Support & Governance Manager. • Organising all team travel and accommodation • Supporting all members of the team w ith admin help as and when required. at external events such as conferences Additional accountabilities • The post holder may be required to carry out other duties that are reasonably to be considered as within the scope and purpose of the job and the aptitudes of the job holder. This job description reflects the current requirements of the post. As duties and responsibilities change and develop due to changes in organisational and other circumstances, so the actual duties and responsibilities will vary from the particulars of this job description. Special working conditions • Travelling across the UK. • Attending evening and early morning events. • Regular overnight stays. • Hybrid working with 3 days a week in the London office. Person specification (E=Essential; D=Desirable) Skills • Ability to work well within a team as well as independently with supervision. (E) • Ability to work with others outside the organisation (E) • Excellent organisational, planning, prioritisation and time management skills. (E) • Excellent written and verbal communications skills. • Good spelling, grammar, and attention to detail are a must. (E) • Proficient in all standard Microsoft programmes. (E) • Proficient in Salesforce or CRM databases (E) Knowledge • Knowledge of social media platforms • Knowledge or interest in farming and the countryside is advantageous (D) (D) Experience • Understanding of how events and offices work. This can be drawn from either paid or unpaid work experience or voluntary work . (E) • Comfortable working within a small and busy team. (D) In addition, s uccessful candidates the RCF and rural matters. should demonstrate enthu siasm and affinity for the work of Salary £30,000 pa, subject to review after six months in post . 3 How to apply 1 two pages of A4 Submit a cover letter addressed to the recruiting manager, more than particularly how you meet our essential requirements letter should also say why you are attracted to Royal Countryside Fund and what sets you apart from the crowd. . The letter should state in correct letter format of no your suitability for the role , in the person specification. Your the role , why you would like to join The 2 Submit your CV of no more than two pages of A4 . Send both documents to recruitment@countrysidefund.org.uk . Applications will be reviewed on a rolling basis, but will close on 6th March 2026 . First round virtual interviews will take place in w/c 16 th March . Second round in person interviews will take place in w/c 23rd March . Availability You must be available to take up the role no later than early May 202 6. 4