Events & Office Coordinator
THE ROYAL COUNTRYSIDE FUND
30,000 per year
central London office
Full-time
23rd January 2026
Events & Office Coordinator Job Description & Person Specification Role: Contract: Hours: Location: Reports to: Events & Office Coordinator Permanent Full-time (37.5 hours per week) Hybrid working with 3 days a week in the central London office Head of External Affairs About The Royal Countryside Fund Founded in 2010 by His Majesty King Charles III, then The Prince of Wales, The Royal Countryside Fund’s vision is of a thriving countryside – a living landscape of working family farms and prosperous rural life, built on connections and relationships – which in turn shapes rural places, creating vibrant, sustainable communities. Our ambition is to be the countryside charity of choice for people living and working in rural and farming communities across the UK, and for those who care about helping them secure a sustainable future. Purpose of the role This important role supports the operational delivery of the charity’s busy events programme and supports the team and running the office. The events programme is diverse - from drinks receptions and report launches to events at agricultural shows across the UK - and support on administration for the wider charity, including some communications activity. Through these events, we drive awareness of our work supporting family farms and rural communities. In doing so we also garner support from funders to tackle the issues facing the countryside, ensuring our work reaches a diverse audience to raise awareness. Under the direction of the Head of External Affairs, and with support of the wider staff team, you will be responsible for coordinating and running all the charity’s events, including full administrative support, booking venues, the invitation process and guest lists, organisation of collateral (including marketing and promotional information), catering arrangements and researching and inviting speakers. You will be also ensuring effective follow-up to each event such as wider dissemination of event content, evaluation, and reporting. Working on events will account for approximately 75% of the role. The remaining time will be spent working across the charity undertaking a variety of administrative tasks. This will include supporting the team with mailings, coordination of specific activities and some general office management. Whilst reporting to the Head of External Affairs, this role will work closely with The Royal Countryside Fund, 13th Floor, 33 Cavendish Square, London W1G 0PW info@countrysidefund.org.uk • www.royalcountrysidefund.org.uk – Royal Founding Patron: HM King Charles III. Chair: Heather Hancock LVO DL. Executive Director: Keith Halstead. The Royal Countryside Fund Charity No. England and Wales 1136077 and Scotland SC048055. Company No. 7240359 several team members, particularly the Executive Support & Governance Manager, providing a unique opportunity to gain knowledge and experience of different aspects of the charity’s work. What we are looking for This is an important role, and we’d like you to have a sound working knowledge of end-to-end event management and office experience within a charity or other professional environment. To be successful you will be required to demonstrate a confident attitude supported by good written and verbal communication skills. You must be comfortable using Microsoft office suite, events management platforms and our CRM system (currently Salesforce). You will be able to manage your time and prioritise your workload. An ability to engage with a wide range of people is also advantageous. Most of all is the desire to provide first class customer service. This position requires you to be a reliable individual with a detailed, methodical and organised approach who can work independently as well as part of a team. You will enjoy detail and managing data, all this supported by an interest in our work and the desire to develop a successful programme of events. You must be able to handle confidential information with discretion. If you are organised, detail-oriented, and enjoy providing support in a fast-paced office environment, we would love to hear from you. This is an exciting role that would suit someone looking to gain wide-ranging experience in the charity sector and who is keen to have an outward-facing position enjoying regular contact with our supporters and those who benefit from the RCF’s support. Main responsibilities Events Working with colleagues across the RCF, develop, plan and deliver an interesting events programme. This will include: • Managing the administration and supporting the delivery of our events calendar: o Provide end-to-end events oversight from planning through to delivery and post- event evaluation. o Scoping venues, liaising with contractors and external agencies, o Managing guest lists, creating and sending invitations through Eventbrite or similar platform, and recording responses and registrations on Salesforce o Assisting the Head of External Affairs in overseeing event costs and invoicing processes, timelines, and logistics of events. o Acting as the main coordinator and event lead to ensure their smooth running. o Creating briefing notes and liaising with speakers and key guests, arrange briefing and debrief meetings. o Organising travel, accommodation and other logistics for team members. • Leading on reporting on the success and impact of RCF events using e.g. Salesforce. Communications • Working with the communications team, lead on the production and delivery of collateral including banners, posters, and other printed materials. • Assisting on the promotion of our events using social and digital media. • Ensuring that the collateral booking database is up to date. • Manage the inventory and storage of collateral and communications/events equipment, both in the office and offsite. 2 General • Providing general administrative support for mailings and coordination of general activities. • Manage the internal team meeting schedule and away days with guidance from the Executive Support & Governance Manager. • Organising all team travel and accommodation at external events such as conferences • Supporting all members of the team with admin help as and when required. Additional accountabilities • The post holder may be required to carry out other duties that are reasonably to be considered as within the scope and purpose of the job and the aptitudes of the job holder. This job description reflects the current requirements of the post. As duties and responsibilities change and develop due to changes in organisational and other circumstances, so the actual duties and responsibilities will vary from the particulars of this job description. Special working conditions • Travelling across the UK. • Attending evening and early morning events. • Regular overnight stays. • Hybrid working with 3 days a week in the London office. Person specification (E=Essential; D=Desirable) Skills • Ability to work well within a team as well as independently with supervision. (E) • Ability to work with others outside the organisation (E) • Excellent prioritisation organisational, planning, and time management skills. (E) • Excellent written and verbal communications skills. • Good spelling, grammar, and attention to detail are a must. (E) • Proficient in all standard Microsoft programmes. (E) • Proficient in Salesforce or CRM databases (E) Knowledge • Knowledge of social media platforms (D) • Knowledge or interest in farming and the countryside is advantageous (D) Experience • Understanding of how events and offices work. This can be drawn from either paid or unpaid work experience or voluntary work. (E) • Comfortable working within a small and busy team. (D) In addition, successful candidates should demonstrate enthusiasm and affinity for the work of the RCF and rural matters. Salary £30,000 pa, subject to review after six months in post. 3 How to apply 1 Submit a cover letter addressed to the recruiting manager, in correct letter format of no more than two pages of A4. The letter should state your suitability for the role, particularly how you meet our essential requirements in the person specification. Your letter should also say why you are attracted to the role, why you would like to join The Royal Countryside Fund and what sets you apart from the crowd. 2 Submit your CV of no more than two pages of A4. Send both documents to recruitment@countrysidefund.org.uk . Applications will be reviewed on a rolling basis, but will close on 23rd January 2026. First round virtual interviews will take place in w/c 26th January. Second round in person interviews will take place in w/c 2nd February. Availability You must be available to take up the role no later than mid-March 2026. 4