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EVENTS MANAGER JOB DESCRIPTION . x PURPOSE Reporting to the Head of Marketing and Events, this role is responsible for the planning, delivery and evaluation of a diverse programme of events across Portsmouth Historic Quarter (PHQ), including the Portsmouth Historic Dockyard site and Priddy’s Hard, alongside o(cid:431)-site events that extend PHQ’s reach and profile. The objective of the events programme is to drive visitor numbers, audience engagement, income generation and placemaking through high-quality events ranging from large-scale public programmes to community partnerships and venue hires, ensuring all activity is delivered safely, creatively and in line with PHQ’s charitable objectives. DUTIES EVENTS MANAGEMENT 1. Develop a year-round programme of public events, activities and programmes across Portsmouth Historic Quarter. 2. Deliver a mix of large-scale public events (e.g. exhibitions, seasonal programmes, commemorations) and smaller-scale activities (e.g. workshops, talks, pop-up exhibitions and private and community events) across PHQ and act as the lead for other events where PHQ has presence 3. Act as primary contact for venue hire enquiries, managing and facilitating the hire process from initial enquiry through to delivery. Liaise with internal teams including operations, marketing and catering to ensure smooth delivery. 4. Manage event schedules, production timelines and on-the-day operations. 5. Ensure buildings are prepared to facilitate activities, including booking cleaning and maintenance works. 6. Work closely with marketing colleagues to support the promotion of events and activations, providing clear event information and schedules to support campaigns. 7. 8. In conjunction with the Head of Marketing & Events manage event and activation budgets, monitoring spend and income against targets. Build realistic event budgets, negotiate e(cid:431)ectively with suppliers and partners, identify opportunities to generate revenue and make practical decisions that ensure events are delivered cost-neutral or profitably EVENTS MANAGER JOB DESCRIPTION APRIL 2026 1 . 9. Track event performance using agreed KPIs including attendance, income, audience feedback and operational learning. Produce post-event reports and recommendations to inform future programming. 10. Build a professional network with external partners, commercial clients, artists, heritage and community groups to e(cid:431)ectively deliver the PHQ events programme. HEALTH & SAFETY 11. Act as event Duty Manager as required, taking operational responsibility for the safe and e(cid:431)ective delivery of events. This includes leading on-the-day decision-making, conducting health and safety briefings for event sta(cid:431) and volunteers, ensuring compliance with relevant legislation and organisational procedures, and responding appropriately to incidents or emergencies. Work closely with the Health & Safety Manager to complete event risk assessments, method statements and event management plans. 12. Ensure all events and hires comply with relevant health & safety legislation, safeguarding requirements and site-specific constraints. 13. Actively promote and support a positive and pro-active health and safety culture both within BH4 and across PHQ. 14. Comply with the Health & Safety Policy and any health and safety instructions relating to the role or working environment. 15. Take reasonable care of own health and safety and that of others (e.g. PHQ colleagues, tenants, volunteers, customers, visiting members of the public), by observing safety rules and reporting health and safety risks and hazards. DATA PROTECTION 16. The post holder must comply with PHQ’s current Data Protection & Information Security Policy and Privacy Notices when processing personal data during employment, including personal data relating to any employee, volunteer, worker, contractor, supplier, customer or member of the public. EQUALITY 17. The post holder is required to work within the Equality & Diversity Policy (and all other PHQ policies) and to take account of equality considerations within the remit of the role. 18. Demonstrate a commitment to equality, diversity and inclusion (EDI) in all aspects of event planning and delivery, ensuring events are accessible, welcoming, and inclusive for all audiences, sta(cid:431), volunteers, and partners. EVENTS MANAGER JOB DESCRIPTION APRIL 2026 2 . 19. Undertake vehicle escorting through the Naval Base for event-related suppliers, hire partners etc. GENERAL 20. Carry out any other duties as may reasonably be required within the overall level of responsibility for the post. 21. Work outside of normal o(cid:431)ice hours on an ad hoc basis and work occasional weekends to support event set-up and delivery. EVENTS MANAGER JOB DESCRIPTION APRIL 2026 3