Events & Fundraising Administrative Assistant

JOB DESCRIPTION

Events & Fundraising Administrative Assistant

Reports to:
Salary:
Location:
Hours:

Contract:

Events & Fundraising Officer
£14.80 per hour
Hybrid (min. 2 days per week in Holborn office)
Part-time (21 hours per week), worked either as three full days
or spread across four to five days
Temporary / Fixed-Term Contract (through June 2026)

PURPOSE OF THE POST

The Events & Fundraising Administrative Assistant helps to organise and prepare for
the London Legal Walk, our largest fundraising event raising taking place in June of this
year. They will work to process event registrations, update our Salesforce database,
help manage team fundraising webpages, assist with the procurement of supplies and
resources,  and  provide  general  administrative  duties.  The  Events  &  Fundraising
Administrative Assistant may also help with preparations for other fundraising events
and activities, as needed.

MAIN DUTIES AND RESPONSIBILITIES

ORGANISING EVENTS

•  Manage event registrations using Salesforce (training provided)

•  Update team fundraising webpages

•  Help procure events supplies and resources

•  Work with the Events & Fundraising Team to produce event and fundraising

materials

•  Draft event correspondence

•  Set-up, attend, help at and supervise events

•  Respond to event enquiries from volunteers, supporters and the public via

phone, email and online channels with professionalism and empathy

•  Promote LLST externally and ensure its good reputation is maintained

ADMINISTRATIVE DUTIES

•  Process and input events income as and when required

•  Maintain and improve LLST’s internal database, Salesforce, with regards to

event registration and data entry

•  Maintain contact database in line with data protection and LLST policy

•  Send event materials / poster packs

GENERAL

•  Ensure LLST’s activities comply with charity, company and general law

•  Assist with the day-to-day smooth running of the office

•  Other tasks as required and generally commensurate with the post.

PERSON SPECIFICATION

Essential Criteria

•  Enthusiasm for the cause and our work; commitment to social justice and

equal opportunities for all

•  Excellent attention to detail

•  Confidence with IT including Microsoft Office suite

•  A keen interest in events management, particularly fundraising events

•  Ability to multitask in a busy team environment

•  Able to manage own workload effectively, dealing with conflicting priorities

and meeting deadlines

•  Good written and verbal communication skills, with confidence engaging with

volunteers, staff and the public

•  Excellent interpersonal skills, including written and oral communications skills

•  Ability to work well under pressure; strong organisational skills to work in a

busy environment with competing demands

•  Ability to follow processes and meet deadlines consistently

•  Proven ability to communicate with a wide range of people and to liaise

effectively with other organisations

•  Highly motivated, with ability to work on own initiative and as part of a small

team

•  Flexibility and willingness to learn new skills

•  Professional, reliable and responsible

•  Discretion and confidentiality when handling sensitive information

•  A positive attitude to problem solving and finding new solutions

Desirable Criteria

•  Knowledge and understanding of Salesforce

•  Experience of event co-ordination

•  Experience supporting senior staff or leadership teams

•  Experience of using social media for business

OTHER IMPORTANT INFORMATION

Equality and Diversity

The advice sector provides services to a very diverse range of communities in London.
We believe that a more diverse and inclusive organisation is the perfect environment
to  bring  more  innovation  and  better  decision  making.  We  are  therefore  particularly
welcome  of  applications  from  diverse  backgrounds  including,  Black  and  minoritised
communities,  and  from  people  with  disabilities  to  help  strengthen  the  diversity  of
thought and experience in our team.

We are committed to providing a supportive and inclusive culture for everyone who
needs or provides our services and within our own organisation and will not
discriminate or tolerate discriminatory behaviour on the grounds of race, colour, sex,
gender identity (including transgender), disability, nationality, national or ethnic origin,
religion or belief, marital / partnership or family status, caring responsibilities, sexual
orientation, age, social class, educational background, employment status, working
pattern, trade union membership or any other factor.

As employers, we aim to treat all employees and job applicants equally and fairly and
not unlawfully discriminate against them.

Benefits

•  25 days of annual leave per year, increasing to a maximum of 31 days per year

with the numbers of years in the organisation (pro-rata for part-time) plus bank
holidays (pro-rata for part-time)

•  Hybrid working

•  Flexible working options

•  Employee Assistance Programme

•  Contribution to pension scheme after 3 months of employment (5% employer,

minimum 3% employee)

•  Continuing personal development opportunities

•  Enhanced maternity/adoption and paternity leave pay

How to apply

To apply for this role, please email Kate Rutland (kate@llst.org.uk) a copy of your CV
with a covering letter of no more than two pages of A4, describing how you meet the
requirements of the role and the criteria outlined in the person specification.

Please include in your cover letter answers to the following questions:

1.  Do you currently have the right to work in the UK?
2.  This role requires regular in-person attendance in London, including weekly

office days and numerous meetings. Are you currently based in London, or able
to reliably commute to London as required?

3.  This role supports an event in early June and requires availability throughout
May and early June.  Are you fully available during this period (with no pre-
booked holidays or planned periods of leave)? (If no, please provide more detail
in your cover letter.)

We should also be grateful if you could let us know if you will require any special
provision as a result of any disability should you be called for interview or when
visiting the offices.

Please ensure that you have included mobile and home (if there is one) telephone
numbers, as well as any dates when you will not be available or might have difficulty
with the indicative timetable.

Timetable

Closing date: When position filled (or until sufficient applications received)

The successful appointment is subject to satisfactory written references and right to
work checks.

This job description does not form part of the Contract of Employment.