Estates and Compliance Manager

Post Title:
Salary:
Contract:
Reports to:

National Mining Museum Scotland
Job Description

Estates and Compliance Manager
£31,000 per annum
Full Time (35 hours per week)
Chief Executive
Responsible for: Technical Assistant,
Cleaning Staff, Estates/Facilities
Volunteers, Contractors

Background
National Mining Museum Scotland (NMMS) is an independent charitable trust and the
national body responsible for the preservation and interpretation of Scotland’s mining
heritage. Based at the Category ‘A’ listed Lady Victoria Colliery, the museum cares for
collections of national significance and provides a wide range of events, exhibitions, and
education programmes. The site includes historic buildings, visitor facilities, commercial
tenancies, and large outdoor areas requiring specialist conservation and estates
management.

Job Purpose
The Estates and Compliance Manager will lead on the maintenance, safety, and development
of the museum’s estate and technical functions, ensuring that NMMS operates to the highest
standards of safety, sustainability, presentation, and conservation. The role will manage
property, facilities, security, health & safety, environmental management, and capital works,
as well as support events and visitor services to ensure an excellent visitor experience.

The postholder will be responsible for delivering statutory compliance, safeguarding
historic fabric, managing contractors, supporting museum staff and volunteers, and
planning preventative maintenance to secure the long-term sustainability of the museum.

Key Responsibilities

1. Property, Estates, and Maintenance
•  Develop and deliver a proactive estates management and maintenance plan, including

preventative maintenance.

•  Oversee all site infrastructure, including buildings, utilities, grounds, green spaces, and

specialist heritage assets.

•  Manage external contractors and service providers, ensuring value for money, quality,

and compliance and minimal disruption to our visitor offer.

•  Undertake regular inspections of estate facilities and infrastructure, addressing issues

promptly.

•  Oversee security arrangements, including CCTV, alarms, key holding, out-of-hours cover

and the locking up of the site at close of play of the day/evening.

2. Health, Safety, and Compliance
•  Lead on compliance with all statutory health & safety, fire safety, and environmental

obligations.

•  Conduct risk assessments, safety audits, and ensure robust record-keeping.
•  Act as lead officer for emergency response planning, including evacuation, accidents,

and first aid.

•  Ensure compliance with asbestos management, safe working at height, and contractor

safety.

•  Deliver training and awareness sessions for staff and volunteers in line with legislation

and best practice.

3. Technical and Conservation Support
•  Work closely with the Chief Executive and Curatorial Team to ensure conservation

standards are met across the historic estate and within exhibitions.

•  Provide technical support for collections movement, installations, and exhibitions.
•  Support large-scale projects (capital development, refurbishments, new installations)

from planning through to completion.

•  Liaise with statutory bodies (Historic Environment Scotland, Midlothian Council) to

ensure legal and heritage compliance.

4. Event and Visitor Support
•  Provide technical and estates support for public and private events, including set-up,

late-night working, and safety oversight.

•  Ensure high standards of presentation across all facilities to enhance the visitor

experience.

•  Work closely with the Visitor Services Team to provide a safe, welcoming environment

for events, functions, and venue hire.

5. Team and Volunteer Management
•  Line-manage Technical Assistant and Cleaning Staff, setting objectives and monitoring

performance.

•  Support and coordinate technical/estates volunteers and contractors, ensuring safe and

effective contribution.

•  Build strong cross-team working relationships with Visitor Services, Education, Events,

and Curatorial teams.

We expect candidates to already hold IOSH Managing Safely (or NEBOSH General
Certificate) and Asbestos Awareness (Category A), and to be able to evidence recent Fire
Warden and basic First Aid training (or a commitment to complete these within the first 3
months). For candidates without some of the desirable qualifications, NMMS will support a
development plan to achieve them within 6–12 months, with priority on BOHS P405
(asbestos management), Legionella Responsible Person, and CDM Client duties training

Person Specification
Criteria
Recognised Health &
Safety qualification,
certificate level e.g. IOSH,
CITB or NEBOSH
Experience in
museum/visitor
attraction, hospitality, or
similar environment.
Understanding of
requirements in a museum
or historical buildings
setting, particularly in
relation to care of
collections.
Experience/understanding
of regulations around
listed buildings
maintenance.
Experience in
implementing H&S
policies/procedures and
managing a programme of
planned and cyclical
maintenance and
managing
contracts/contractors.
Experience in managing
budgets.

Ability to be well
organised with strong

Essential

Desirable
X

X

X

X

X

X

X

Measured By
Certificate to be
produced at
Interview

Application form;
interview
questions

Application form;
interview
questions

Application form;
interview
questions

Application form;
interview
questions

Application form;
interview
questions
Application form;
interview

X

X

planning/problem-solving
skills.
Experience in project
management.

Excellent communication
skills, written and verbal
combined with IT skills.

Proven IT skills (word
processing, spreadsheets,
databases, internet).
Ability to influence and
negotiate.

Highly motivated; able to
meet deadlines/manage
workload.
Ability to be part of the
management team and
drive forward the strategic
plan.
Ability to lead and manage
staff and volunteers.

Driving Licence.

Flexible, able to work
evenings, weekends and
public holidays.
Approachable, friendly
and positive attitude to
collaborative working
Ability to work in a busy
environment.

X

X

X

X

X

X

X

X

X

questions;
probation period
Application form;
interview
questions
Application form;
interview
questions;
probation period
Interview
questions;
probation period
Interview
questions;
probation period
Interview
questions;
probation period
Interview
questions;
probation period

Application form;
interview
questions
To be produced at
Interview
Interview
questions;
probation period
Interview
questions;
probation period
Interview
questions;
probation period