Estate Manager

Job Title: Estate Manager

Reports to: Dep Bursar Estates and Enterprises Business Manager
Line Management: Porter teams across all sites
Location: Multi-site – Leeford Lodge boarding house, Pool, Nursery & Prep School, Main School
Hours: 32 hours per week all year ‘round

Purpose of Role:
To provide professional, effective management of the school’s physical estate, ensuring statutory
compliance, operational efficiency, safe environments, and high-quality support for pupils, staff, and
commercial users.

Key Responsibilities

1. Estate Operations Management

Lead day-to-day management of all buildings, grounds, and facilities across the sites.


  Oversee porter teams, ensuring efficient task allocation and service levels.
  Maintain a strong on-site presence for staff, visitors, and contractors.
  Coordinate maintenance works and ensure timely resolution of issues.

2. Compliance & Health and Safety

  Ensure full statutory compliance including:

o  Fire safety
o  Pool plant operations and safety
o  Water hygiene and legionella
o  Asbestos management
o  Electrical and gas safety
o  Safeguarding-associated facilities responsibilities

  Maintain compliance logs, certificates, and planned preventive maintenance schedules.

3. Planned & Reactive Maintenance

  Develop and execute a proactive planned maintenance programme.
  Manage reactive repairs efficiently and cost-effectively.
  Oversee service contracts (HVAC, lifts, alarms, cleaning equipment, grounds maintenance,

etc.).

4. Team Leadership

Line manage porters (1 FT Prep/Nursery, 1 FT and 1 PT at Main School).


  Provide training, supervision, and performance management.
  Promote a culture of safety, responsibility, and high standards.

5. Budget Management

  Assist with preparation of estates budgets and capital expenditure plans.
  Review contractor costs and identify efficiencies.
  Ensure value for money in all estate-related expenditure.

6. School Engagement

  Work closely with teachers, boarding staff, and administrative teams.


Support delivery of events, lettings, and wider commercial use through coordinated logistics
and facilities support.
Serve as the primary point of contact for estates queries – Maintenance log.



7. Strategic Estate Development

Support long-term strategic estate planning.


  Provide input on refurbishments, sustainability initiatives, and future capital projects.


Identify opportunities to improve facilities and enhance user experience.

Person Specification

Essential

  Experience in estates, facilities, or property management.
  Knowledge of statutory compliance and health and safety.
  Experience managing staff and/or contractors.
  Excellent organisational and communication skills.
  Ability to manage multiple sites and prioritise workload.
  Problem-solving mindset and calm under pressure.

Desirable

  Experience in educational or residential settings.
  Pool plant operator training or willingness to undertake training.
  Knowledge of safeguarding principles in an Estates context.